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HomeMy WebLinkAbout6.d. Appointing Deputy City Clerks for Election Purposes EXECUTIVE SUMMARY City Council Regular Meeting: March 15, 2016 AGENDA ITEM: Appointing Deputy City Clerks for Election Purposes AGENDA SECTION: Consent PREPARED BY: Clarissa Hadler, City Clerk AGENDA NO. 6.d. ATTACHMENTS: Resolution APPROVED BY: ddj RECOMMENDED ACTION: Motion to approve the attached resolution appointing deputy city clerks for the purposes of serving on the absentee ballot board and administering 2016 elections. SUMMARY Members of the Absentee Ballot Board are authorized to receive, examine, validate, and count absentee ballots. Two board members work together on the preliminary accepting and rejecting of absentee ballots. Minnesota Statute 203B.121 allows for deputy city clerks to be members of the Absentee Ballot Board if they have had training in processing and counting of absentee ballots. In anticipation of high numbers of absentee ballots due to the 2014 election law change that allows for “no excuse” absentee voting, staff recommends the following city employees and/or positions be appointed deputy city clerks for the duration of the election season; • Jennie Loeffler, Payroll Clerk • Michelle Rambo, Finance Clerk • Amy Roudebush, Planning Secretary • Karin Kladar, Public Works Secretary • Stacy Bodsberg, Building Secretary • Sharon Nelson, Building Secretary • Temporary Elections Clerk(s) RECOMMENDATION Motion to approve the attached resolution appointing deputy city clerks for the purposes of serving on the absentee ballot board and administering 2016 elections. CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2016 - A RESOLUTION APPOINTING DEPUTY CITY CLERKS FOR THE PURPOSE OF ADMINISTERING ELECTIONS WHERAS, Minn. Stat. 203B.05 allows counties to designate municipalities to administer absentee balloting; and WHEREAS, Dakota County has designated the City of Rosemount to administer absentee ballots for Rosemount voters; and WHEREAS, Minnesota Statute 203B.121 requires the governing body of each municipality with responsibility to accept and reject absentee ballots to establish a ballot board. WHEREAS, Minnesota Statute 203B.121 allows for deputy city clerks trained in the processing and counting of absentee ballots to serve on the absentee ballot board. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Rosemount, Minnesota, that a.) The appointment of the following people and/or positions to deputy city clerk is approved; • Jennie Loeffler, Payroll Clerk • Michelle Rambo, Finance Clerk • Amy Roudebush, Planning Secretary • Karin Kladar, Public Works Secretary • Stacy Bodsberg, Building Secretary • Sharon Nelson, Building Secretary • Temporary Elections Clerk(s) b.) Said deputy city clerks are hereby appointed to the absentee ballot board, and c.) These appointments shall expire on November 10, 2016. ADOPTED this 15th day of March, 2016. William H. Droste, Mayor ATTEST: Clarissa Hadler, City Clerk