HomeMy WebLinkAbout6.d. Approval of Council Travel
EXECUTIVE SUMMARY
City Council Regular Meeting: April 5, 2016
AGENDA ITEM: Approval of City Council Travel AGENDA SECTION:
Consent
PREPARED BY: Clarissa Hadler, City Clerk AGENDA NO. 6.d.
ATTACHMENTS: Council Travel Budget APPROVED BY: ddj
RECOMMENDED ACTION: Motion to approve travel for Council members to the following
conferences in 2016; National League of Cities CED (Community & Economic Development) /
TIS (Transportation & Infrastructure Services) Policy Committee meeting, National League of
Cities University Leadership Summit, Growing Sustainable Communities Conference, and
National League of Cities Congress of Cities as shown on the attached spreadsheet.
ISSUE
Council members have expressed interest in attending various local and national conferences throughout the
year, including; National League of Cities CED (Community & Economic Development) / TIS
(Transportation & Infrastructure Services) Policy Committee meeting, National League of Cities University
Leadership Summit, Growing Sustainable Communities Conference, and National League of Cities Congress of
Cities.
SUMMARY
According to the City’s adopted policy, the conference must be approved in advance by a vote of the City
Council at an open meeting and must include an estimated cost of the travel. In evaluating the out-of-state
travel request, the Council will consider the following:
• Whether the elected official will be receiving training on issues relevant to City or his or her role as
Mayor or Council Member.
• Whether the elected official will be meeting and networking with other elected officials from around
the country to exchange ideas on topics of relevance to the city or on the official roles of local elected
officials.
• Whether the elected official will be viewing a city facility or function that is similar to nature to one that
is currently operating at, or under consideration by the City where the purpose for the trip is to study
the facility or function to bring back ideas for the consideration of full Council.
• Whether the elected official has been specifically assigned by the Council to visit another city for the
purpose of establishing a goodwill relationship such as a “sister-city” relationship.
• Whether the elected official has been specifically assigned by the Council to testify on behalf of the
City at the United States Congress or to otherwise meet with federal officials on behalf of the City.
• Whether the City has sufficient funding available in the budget to pay for the cost of the trip.
The conference expenditures are included in the 2016 Budget. The estimated costs per conference are shown
on the attached spreadsheet which includes proposed in-state conferences, as well.
CONCLUSION
It is requested that the City Council approve the aforementioned travel and conference attendance.
Council Travel Estimates
NLC - Congressional Cities Conference - March - Washington DC
Number Attending 2
Estimated Conference Costs $4,000
NLC - CED / TIS Policy Committee Meeting - June - TBD
Number Attending 2
Estimated Conference Costs $2,650
LMC - Conference - June - St. Paul
Number Attending 3
Estimated Conference Costs $1,500
NLC - Leadership Summit - September - Madison, WI
Number Attending 1
Estimated Conference Costs $1,900
Growing Sustainable Communities Conference - October - Dubuque
Number Attending 1
Estimated Conference Costs $1,200
NLC - Congress of Cities & Exposition - November - Pittsburgh
Number Attending 3
Estimated Conference Costs $8,000
TOTAL $19,250
Budget Available $20,000