HomeMy WebLinkAbout6.h. Budget Amendments
EXECUTIVE SUMMARY
City Council Meeting Date: April 5, 2016
AGENDA ITEM: Budget Amendments AGENDA SECTION:
Consent
PREPARED BY: Jeff May, Finance Director AGENDA NO. 6.h.
ATTACHMENTS: Council Memo, Resolution, Donation
Worksheets & Supporting Documents APPROVED BY: ddj
RECOMMENDED ACTION: Motion to adopt A Resolution Approving the Amendment of
Certain 2016 Budget Items.
ISSUE
Amend the General Fund budget to reflect donations expended during the 1st quarter of 2016, to the
Council Department budget to acknowledge an additional $25,000 to be allocated from the SKB revenues
for the continued issue related to the Emerald Ash Borer plan of action and for adjustments to the
Building CIP Fund to reflect the final costs for the Steeple Center Addition.
BACKGROUND
This item is on the agenda for Council to formally amend the 2016 General Fund budget by resolution for
donation items that Council had previously authorized covering expenditures made during the first quarter
of 2016, for the additional SKB revenues for the Emerald Ash Borer issues and for the final costs for the
Steeple Center addition.
Previous SKB contracts specifically earmarked $25,000 per year for “landscaping” projects which in the
last few years the City has designated for preparations for the growing Emerald Ash Borer threat. The
most recent contract does not provide any specific landscape funds, so the City must designate the same
$25,000 from the general SKB contract payment to the City to continue with the Emerald Ash Borer
activities.
The Steeple Center project still had outstanding bills as of January 1, 2016. Rather than try to assign 2015
funds, the staff found it easier procedurally to simply amend the 2016 budget to allow budget authority to
complete the project. The actual cost of the project has not changed.
Rather than bringing a resolution before the Council each time there is a need to spend money from
donations previously received, we have developed procedures that allow us to have you authorize the
expenditure and amend the budgets at the time the expenditure is made and then periodically bring to you
a resolution that formally amends the budgets for a number of these donation expenditures. The attached
memo and donation worksheets support the figures given in the resolution.
SUMMARY
Recommend the above motion to approve the budget amendments for the 1st quarter of 2016.
MEMORANDUM
To: Mayor Droste
Council Members DeBettignies, Demuth, Nelson & Weisensel
From: Jeff May, Finance Director
Date: March 21, 2016
Subject: Budget Amendments
This is a request to amend both the revenue and expenditure budgets for the General Fund for
expenditures of donations previously received. The General Fund will also have an amendment to
the Council Department budget to acknowledge an additional $25,000 to be allocated from the
SKB revenues for the continued issues related to the Emerald Ash Borer plan of action. Also, the
Building CIP Fund budget will be amended for the $700,000 final costs for the Senior/Activity
Center project. This memo is to show the line by line detail of the actual changes to be made to
the budgets, of which the totals are summarized in the Resolution before you.
GENERAL FUND DETAIL
Detail for Revenues:
101-36230.00 (Donations) $ 1,044.76
101-34153.00 (SKB Base Service Charges) 25,000.00
-----------------
Total Revenues $ 26,044.76
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Detail for Expenditures:
101-41110-01-225.00 (Landscaping Materials) $ 25,000.00
101-45100-01-439.00 (Other Miscellaneous Charges) 1,044.76
-----------------
Total Expenditures $ 26,044.76
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BUILDING CIP FUND DETAIL
Detail for Revenues:
202-36265.00 (Use of Reserve Funds) $ 700,000.00
-----------------
Total Revenues $ 700,000.00
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Detail for Expenditures:
202-49002-01-529.00 (Senior/Activity Center) $ 700,000.00
-----------------
Total Expenditures $ 700,000.00
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CITY OF ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2016 -
A RESOLUTION APPROVING THE AMENDMENT OF
CERTAIN 2016 BUDGET ITEMS
WHEREAS, the City Council recognizes the need to amend certain items from the 2016
General Fund Operating Budget, the totals which are as follows:
(1) General operating revenues, the total which reflects an increase of $26,044.76;
(2) General operating expenditures, the total which reflects an increase of
$26,044.76;
WHEREAS, the City Council recognizes the need to amend certain items from the 2016
Building CIP Fund, the totals which are as follows:
(1) Building CIP revenues, the total which reflects an increase of $700,000.00;
(2) Building CIP expenditures, the total which reflects an increase of $700,000.00;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount
hereby approves the amendment of the above listed budget items for the 2016 General
Fund Operating Budget and the 2016 Building CIP Fund Budget.
ADOPTED this 5th day of April, 2016.
_____________________________
William H. Droste, Mayor
ATTEST:
__________________________
Clarissa Hadler, City Clerk