HomeMy WebLinkAbout6.e. 2016 Leprechaun Days Service Agreement1
E X E C U T I V E S U M M A R Y
City Council Regular Meeting: April 19, 2016
AGENDA ITEM: 2016 Leprechaun Days Service
Agreement
AGENDA SECTION:
Consent
PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. 6.e.
ATTACHMENTS: Proposed Service Agreement APPROVED BY:
RECOMMENDED ACTION: Motion to approve the 2016 Service Agreement with the
Rosemount Leprechaun Days Committee.
ISSUE
For the past several years, the City Council has approved a service agreement between the City and the
organizers of the Leprechaun Days celebration. Staff has discussed the 2016 Service Agreement with
representatives of the Leprechaun Days Committee and both parties feel the agreement is ready for the Council
to consider approving. This year the celebration will take place from July 22 – July 31.
As in 2014 and 2015, the proposed service agreement for 2016 includes a $7,000 payment that the City would
be making to the Leprechaun Days Committee to assist with the cost of the fireworks display.
BACKGROUND
In 2005, community members organized a new Leprechaun Days Committee to coordinate the community
celebration. The attached service agreement is similar to the one the City typically signs with the Haunted
Woods Trail coordinators.
SUMMARY
Staff is recommending the City Council approve the 2016 Service Agreement with the Rosemount Leprechaun
Days Committee.
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SERVICE AGREEMENT
BETWEEN THE CITY OF ROSEMOUNT
AND ROSEMOUNT LEPRECHAUN DAYS COMMITTEE
THIS AGREEMENT is made the ______ day of April, 2016 by and between the City of
Rosemount, a Minnesota municipal corporation (hereinafter referred to as “City”) and the
Rosemount Leprechaun Days Committee, a Minnesota association (hereinafter referred to as “RLDC”);
WITNESSETH:
WHEREAS, for a number of years RLDC has conducted an annual civic community festival
known as Rosemount Leprechaun Days (hereinafter referred to as “Leprechaun Days”); and
WHEREAS, the city council of the City has determined that it is in the best interest of the City and
its citizens to promote the City and its businesses and to provide recreational opportunities for its residents
by entering into a contract with RLDC to conduct Leprechaun Days in 2016;
NOW, THEREFORE, on the basis of the premises and the mutual covenants and agreements
hereinafter set forth, it is agreed as follows:
1. RLDC will organize and conduct, in cooperation with the city staff, the Leprechaun Days
for 2016, which shall run for multiple days which shall be agreed upon by the RLDC and the
city council, in accordance with practices and standards of such festivals conducted in past
years. Services shall include the recruitment, selection, training, and managing of such
employees and volunteers as are necessary to conduct Leprechaun Days, and shall include
but not be limited to:
a. advertising and promotions including the design, production and distribution of
buttons, flyers and posters, and the development and installation of signs and
banners;
b. securing all necessary governmental permits and seeking approval of street closings
and other required City action;
c. soliciting financial support from individuals, businesses and organizations including
sponsorships of certain events; and
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d. conducting the following events or arranging for them to be conducted by other
cooperating organizations, provided that events may be deleted by the RLDC or
added with the approval of the city council:
1) 360 Communities Community Get
Together/Picnic
2) 500 Tournament
3) American Red Cross Blood Drive
4) Amusement Rides
5) ATA Martial Arts Demonstration
6) Basketball Tournament
7) Bathtub Races
8) BBQ Chicken and Corn Feed at the Legion
9) Bean Bag Tourney - Legion
10) Bingo at Legion
11) Blarney Stone Hunt
12) Button Sales and Prize Drawing
13) Classic Car Show
14) Commode/Toilet Bowl Races/Car Show
15) Community Band Performance
16) Cub in the Park
17) Dynamic Worship Service & Pancake
Breakfast
18) Euchre Tournament
19) Family Fun Night
20) Fireworks Display
21) Fishing Derby
22) Friends of Robert Trail Library Events
23) Grand Day Parade
24) Haulin’ for Hope Fundraiser
25) Hockey Events
26) Hot Dog Give Away
27) Hula Hoop Contest
28) Insanity Street Workout
29) Irishette Dance Performance
30) Kiddie Parade
31) Kids Dance at Legion
32) Leprechaun Days Entertainment-amphitheater
33) Lightin’ Up Family Block Party at Lighthouse Church
34) Medallion Hunt
35) Merchant’s Bank Community Appreciation Picnic
36) Mid Summer Faire
37) Music in the Park
38) One Tile, One Rosemount
39) Penny Scramble
40) Petting Zoo
41) Pickleball Event
42) Public Ice Skate
43) Puppets in the Park
44) RAHA Hockey Tourney
45) RHS Girls Hockey Alumni Game
46) Robert Trail Library Events
47) Rockin’ at the Legion
48) Root Beer Floats at Legion–Velvet Tones
49) Rosemount Parks & Rec/RAAC Photo Contest
50) Rosemount Plaza Open House
51) Run for the Gold
52) Share-A-Can Food Drive
53) Sidewalk Chalk Contest
54) Sneaky Pete’s Garden Tractor Pull
55) Steak Fry at the Legion
56) Super Scouts of Rosemount
57) T-6 Thunder Fly Over
58) Trike, Bike and Scooter Races
59) Walgreens Events
60) Waffle & Sausage Breakfast – Fire Dept
61) Winter’s Dentistry Event
62) Wet N’Wild Day
63) Wiffle Ball Tournament
64) Zumba-Latin Dance
2. RLDC will undertake the work of this agreement as an independent contractor, and
RLDC officers, employees, volunteers, and agents shall not be deemed agents or
employees of the City for any purposes including, but not limited to, income tax
withholding, workers’ compensation and unemployment compensation.
3. As consideration for the services provided by RLDC, the City will pay to RLDC by
July1, 2016, the sum of $7,000 to be used for a fireworks display. As additional
consideration, the City will pay to RLDC monies received as contributions donated to
the City in support of Leprechaun Days. The amount of such additional consideration
will be limited to the amount of contributions received by the City. The City will advise
RLDC, on request, of the status of funds received by the City and funds reasonably
expected to be received.
4. RLDC will maintain liability insurance providing the following coverages: Commercial
general liability with personal injury limits of not less than $1,000,000 per occurrence
and a general aggregate limitation of not less than $2,000,000. The City of Rosemount
will be named as additional insured on all such policies and proof of insurance will be
provided to the City.
5. All services and activities conducted by RLDC shall be on a nondiscriminatory basis
and in full compliance with all state and federal civil and human rights laws, regulations
and rulings.
6. Those possessing current peddlers’/solicitors’ licenses cannot be part of Leprechaun
Days or Mid-Summer Faire events unless they have registered with the RLDC and have
been approved by the committee.
CITY OF ROSEMOUNT
By:_________________________________
William Droste, Mayor
By:_________________________________
Clarissa Hadler, City Clerk
LEPRECHAUN DAYS
By:_________________________________
RLDC Treasurer
By:_________________________________
RLDC President