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HomeMy WebLinkAbout7.a. Adopt Assessment Roll Receive Bids - Award Contract – Danbury Way Improvement ProjectI:\City Clerk\Agenda Items\Approved Items\7.a. Adopt Assessment Roll Receive Bids - Award Contract – Danbury Way Improvement Project.docx EXECUTIVE SUMMARY City Council Meeting: April 19, 2016 AGENDA ITEM: Adopt Assessment Roll / Receive Bids / Award Contract – Danbury Way Improvement Project, City Project 453 AGENDA SECTION: Public Hearing PREPARED BY: Patrick Wrase, PE, Director of Public Works / City Engineer AGENDA NO. 7.a. ATTACHMENTS: Resolutions; Map; Letter of Recommendation; Bid Summary; Assessment Roll APPROVED BY: ddj RECOMMENDED ACTION: 1) Motion to Adopt a Resolution Adopting the Assessment Roll for the Danbury Way Improvements Project, City Project 453 -AND- 2) Motion to Adopt a Resolution Receiving Bids and Awarding the Contract for the Danbury Way Improvements Project, City Project 453 BACKGROUND On Friday, February 19, 2016, bids were received for the Danbury Way Improvement Project and read aloud publicly. The low bid was from McNamara Contracting in the amount of $1,234,503.50. Based on the low bid of $1,234,503.50, the updated estimated project cost is $1,543,129, which includes indirect costs. This amount is approximately 26% less than the previously estimated project cost of $2,083,300 included in the feasibility report. Costs associated with the project will be funded by the Street CIP Fund, and Stormwater Utility Fund and Special Assessments indicated below: Project Funding Street CIP Fund $ 686,028 Storm Utility Fund $ 537,101 Special Assessments $ 320,000 Total $ 1,543,129 PUBLIC INFORMATIONAL MEETINGS Staff has hosted several public meetings for property owners to address questions and comments regarding the project and proposed assessments. Below is a listing of the public meetings: 2 • Informational Open House: September 26, 2013 • Informational Open House: March 12, 2015 • Public Improvement Hearing: July 21, 2015 • Rain Garden Informational Open House: November 12, 2015 ASSESSMENTS A Special Benefit Consultation Report was completed in July 2013 and updated in March 2015 for the Danbury Way neighborhood. Based on the consultation report, the per unit project benefit is estimated to be $11,000 to $13,000 per assessable unit. Based on the City’s Schedule of Rates and Fees for 2016, the assessment for reconstruction of rural and transitional residential areas with existing bituminous is 35% of the improvement cost. Based on this calculation, the assessment is approximately $11,000. Taking into account the calculated assessment and Special Benefit Consultation Report, the per-unit assessment is set at $10,000 for all 32 properties along Danbury Way. SCHEDULE Construction is expected to begin in May 2016 and be substantially complete by September 2016. A more detailed schedule will be provided prior to construction. SUMMARY Staff will provide an overview of the project and respond to questions that Council or the public may have regarding the proposed project and assessments. Staff recommends that Council adopt the attached resolution adopting the assessment roll for the Danbury Way Improvement Project, City Project 453. In the event there are minimal objections to the proposed assessments, Council may also consider adopting a resolution receiving bids and awarding the contract for the Danbury Way Improvement Project, City Project 453. CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2016 - A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE DANBURY WAY IMPROVEMENT PROJECT CITY PROJECT 453 WHEREAS, pursuant to notice duly given as required by law, the City Council has met, heard and passed upon all objections to the proposed assessment for the Danbury Way Improvement Project, City Project 453, and has amended such proposed assessment as it deems just. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Rosemount, Minnesota, as follows: (1) Such proposed assessment, in the amount of $320,000, a copy of which is in Clerk’s File dated April 19, 2016, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein is hereby found to be benefited by the proposed improvement. (2) Such assessments shall be as follows: a. The assessments shall be payable in equal annual installments extending over a period of ten (10) years, the first of said installments to be payable with general taxes for the year 2016, collectible with such taxes during the year 2017. b. To the first installment shall be added interest on the entire principal amount of the assessment from October 31, 2016 until December 31 of the year in which such installment is payable. The interest rate shall be set at either 3.62% per annum, or 2 points above the City’s bond rate at the time the assessments are certified to the County Auditor, whichever is less. To each subsequent installment, when due there shall be added interest for one year at said rate on the unpaid principal amount of the assessment. c. The owner of any property so assessed may at any time prior to the certification of the assessment or the first installment thereof to the County Auditor, pay the whole of the principal amount of the assessment on such property with interest accrued to the date of payment to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by October 31, 2016; and such property owner may at any time prior to December 15 of any year pay to the County Auditor the entire principal amount of the assessment remaining due with interest accrued to December 31 of the year in which said payment is made. (3) On October 31, 2016, the City Clerk shall transmit a copy of this assessment roll to the County Auditor to be extended on the tax list of the County. Resolution 2016 - Error! Unknown document property name. 2 ADOPTED this 19th day of April, 2016 William H. Droste, Mayor ATTEST: Clarissa Hadler, City Clerk CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2016 – A RESOLUTION RECEIVING BIDS AND AWARDING CONTRACT FOR THE DANBURY WAY IMPROVEMENTS PROJECT CITY PROJECT 453 BE IT RESOLVED, by the City Council of the City of Rosemount, Minnesota, as follows: 1. All bids on construction of the Danbury Way Improvements Project are hereby received and tabulated. 2. Based on the Base Bid, the bid of McNamara Contracting in the amount of $1,234,503.50 for the construction of said improvements is in accordance with the plans and specifications and advertisement for bids, and is the lowest responsible bid and shall be and hereby is accepted. 3. The Mayor and Deputy City Clerk are hereby authorized and directed to enter into a contract with said bidder for the construction of said improvements for and on behalf of the City of Rosemount. 4. The Deputy City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposit of all successful bidder and the next two lowest bidders shall be retained until a contract has been executed. ADOPTED this 19th day of April, 2016. William H. Droste, Mayor ATTEST: Clarissa Hadler, City Clerk GªWX D O D D B L V D M CA N D R E W S R D W T R L D I A M O N D P A T H (C S A H 3 3 ) D O D D B L V D (CSAH 38) M A R A C O N N E S H A N N O N P K W Y DANUBE T R L C R O S S M O O R A V E C O A C H F O R D C R O C U S W A Y P A T H C R O S S C R O F T A V E C T D A N V I L L E A V E W A Y A V E D A Y T O N A D A R W I N C T CURRANTCIR G L E N N C T P A T H CRUSHEEN CT C R O L L Y P A T H C T C L A R E D O W N S D A F F O D I L P A T H CL O V E R L N D A N U B E L N EVERMOOR 131S T ST W C H I L I A V E 137TH ST W CO FFEE TRL D E A R B O R N P A T H C T W D A N B U R Y W A Y W D E E P W O O D S C T CHAR LSTON WAY C R O S S L O U G H 142ND ST W 136TH ST W 138TH D A R T M O U T H P A T H C R O S S G L E N N P A T H D A N E A V E C O U C H T O W N C H I N C H I L L A A V E C O B B L E S T O N E L N D E L L W O O D W A Y C R O S S R I D G EWAY D A I S Y C T DALTON D A N N E R UPPER 135TH ST W DAHLIA CT 12 7TH CT W D RUMCLIFFE 133RD CT W CANADA CT C R A NBER R Y W A Y CIR C R U M F I E L D A V E D A N D E R D A L L A S D A P H N E L N D O D D WAY C O P P E R C T LN CT W D E L T A A V E C H A R L S T O N 1 3 7 T H C T A V E DRUMCLIFFECIR 141ST D A V Y C T P A T H C R U M P E TPATH C R O M W E L L T R L C O U C H T O W N 136TH ST W D A N B U R Y C H I N C H I L L A C T COLESHIRE PATHCORLISS TRL 137TH ST C O R C O R A N A V E C O R C H M A N A V E C R O M P T O N C R O S S C R O F T P L C R E G G SCI R C R A N F O R DCI R D A N B U R Y W A Y W C R O S S L O U G H T R L C R O M PTO N C R O M W E L L CLAR E D O W N S D E R R Y - DANUBE LN C O U C H - T O W N D E L T A C T DAVENPORTCT C R O S S C LIFFE PL DELLW OOD C T DARNELL CT D A L L A S C T D E L T A P L C R O O K H A V E N C T D E R R Y - M O O R C T P A T H D A N U B E C T DRUMCLIFFECT P K W Y DR U MC L I FFE C O R L I S S C O R M A C KCI R W A Y COBBLESTONECT 132ND ST W C T C O A C H F O R D A V ECT C A R R A C H AVE C A R R A C H A V E CROLLYCT DANVILLE CT W A Y A V EA V E W A Y C O A C H F O R D 140TH ST W D A N B U R Y P A T H P ATH C O U C H T O W N C T C O U C H T O WN C T C A R L I N G F O R D C A R L I N G F O R D L A N E 134TH ST W 140TH CIR B U R G U N D Y W A YBURMA A V E B U R N L E Y W A Y C R O SS- C R O FT AVE S W A Y C R O S S C L I F F E P A T H C R O S S M O O R C T C A R B U R Y W A Y E V E R M O O R P K W Y C A R B U R Y A V E D O D D B L V D C A R RAC H W A Y C O A C HFORD AVE COPPER POND SCHWARZPOND BIR GERPOND WILDELAKE I n n i s f r e e P a r k ShannonPark Schwarz Pond Park Innisfree Park CarrollsWoodsPark ConnemaraPark Schwarz Pond Park T :/G I S /C i t y /M a p s /D e p a r t m e n t a l M a p s /E n g i n e e r i n g /C h r i s /L o c a t i o n M a p - 4 5 3 Danbury Way Street & Utility Improvements City Project 453, August 2013 Building a legacy – your legacy. 477 Temperance Street St. Paul, MN 55101 Tel: 651-286-8450 Fax: 651-286-8488 February 23, 2016 Honorable Mayor and City Council City of Rosemount 2875 145th Street West Rosemount, MN 55068 Re: Danbury Way Improvement Project City of Rosemount Project No. 453 WSB Project No. 1928-54 Dear Mayor and Council Members: Bids were received for the above-referenced project on February 19, 2016 and were opened and read aloud. Seven bids were received. The bids were checked for mathematical accuracy and tabulated. Please find enclosed the bid tabulation indicating the low bidder as McNamara Contracting in the amount of $1,234,503.50. The Engineer’s Estimate for the project was $1,463,905.00. We recommend that the City Council consider these bids and award a contract in the amount of $1,234,503.50 to McNamara Contracting based on the results of the bids received. Sincerely, WSB & Associates, Inc. Kevin Kawlewski, PE Project Manager Enclosures cc: Andy Brotzler, WSB & Associates, Inc. Mitch Hatcher, WSB & Associates, Inc. kkp Equal Opportunity Employer wsbeng.com K:\01928-540\Admin\Construction Admin\1928-54 LTR Recommendation 022316.docx PI D O W N E R N A M E O W N E R A D D R E S S C I T Y / S T A T E / Z I P P R O P E R T Y A D D R E S S A M O U N T A S S E S S E D 34 - 4 8 6 0 1 - 0 1 - 0 1 0 K Y N F A N G 1 2 5 6 9 D A N B U R Y W A Y C T R O S E M O U N T M N 5 5 0 6 8 - 3 5 6 6 1 2 5 6 9 D A N B U R Y W A Y $ 1 0 , 0 0 0 . 0 0 34 - 4 8 6 0 1 - 0 1 - 0 2 0 C A R L T O N D & L I N D A O R O C K 1 2 5 6 5 D A N B U R Y W A Y R O S E M O U N T M N 5 5 0 6 8 - 3 5 6 6 1 2 5 6 5 D A N B U R Y W A Y $ 1 0 , 0 0 0 . 0 0 34 - 4 8 6 0 1 - 0 1 - 0 3 0 K E V I N J & L A U R A E B R O D E R 1 2 5 6 1 D A N B U R Y W A Y R O S E M O U N T M N 5 5 0 6 8 1 2 5 6 1 D A N B U R Y W A Y $ 1 0 , 0 0 0 . 0 0 34 - 4 8 6 0 1 - 0 1 - 0 4 0 J O S E P H S C O T T & B R I T T F O S T E R 1 2 5 5 7 D A N B U R Y W A Y R O S E M O U N T M N 5 5 0 6 8 1 2 5 5 7 D A N B U R Y W A Y $ 1 0 , 0 0 0 . 0 0 34 - 4 8 6 0 1 - 0 1 - 0 5 0 C A T H Y L & R I C H A R D A H E R M A N 1 2 5 5 3 D A N B U R Y W A Y R O S E M O U N T M N 5 5 0 6 8 - 3 5 6 5 1 2 5 5 3 D A N B U R Y W A Y $ 1 0 , 0 0 0 . 0 0 34 - 4 8 6 0 1 - 0 1 - 0 6 0 E R I C R & T O V E K J O H N S O N 1 2 5 4 9 D A N B U R Y W A Y R O S E M O U N T M N 5 5 0 6 8 - 3 5 6 5 1 2 5 4 9 D A N B U R Y W A Y $ 1 0 , 0 0 0 . 0 0 34 - 4 8 6 0 1 - 0 1 - 0 7 0 J O H N T H A R T L E Y & M A R I A N N E K H A R T L E Y 1 2 5 4 5 D A N B U R Y W A Y R O S E M O U N T M N 5 5 0 6 8 - 3 5 6 5 1 2 5 4 5 D A N B U R Y W A Y $ 1 0 , 0 0 0 . 0 0 34 - 4 8 6 0 1 - 0 1 - 0 8 0 R O N A L D R & C O N S T A N C E B R A S T A D 1 2 5 4 1 D A N B U R Y W A Y R O S E M O U N T M N 5 5 0 6 8 - 3 5 6 5 1 2 5 4 1 D A N B U R Y W A Y $ 1 0 , 0 0 0 . 0 0 34 - 4 8 6 0 1 - 0 1 - 0 9 0 L O R E N E & M A R J O R I E A C A R L S O N 1 2 5 3 7 D A N B U R Y W A Y R O S E M O U N T M N 5 5 0 6 8 - 3 5 6 5 1 2 5 3 7 D A N B U R Y W A Y $ 1 0 , 0 0 0 . 0 0 34 - 4 8 6 0 1 - 0 1 - 1 0 0 G A R Y D F R A N S O N & S U S A N K A T H R Y N G U P T O N F R A N S O N 1 2 5 3 3 D A N B U R Y W A Y R O S E M O U N T M N 5 5 0 6 8 - 3 5 6 5 1 2 5 3 3 D A N B U R Y W A Y $ 1 0 , 0 0 0 . 0 0 34 - 4 8 6 0 1 - 0 1 - 1 1 0 E R I K & R O S E M A R Y G U N D A C K E R 1 2 5 2 9 D A N B U R Y W A Y R O S E M O U N T M N 5 5 0 6 8 - 3 5 1 7 1 2 5 2 9 D A N B U R Y W A Y $ 1 0 , 0 0 0 . 0 0 34 - 4 8 6 0 1 - 0 1 - 1 2 0 C H A R L E S C & M G P A R R I S H 1 2 5 2 5 D A N B U R Y W A Y R O S E M O U N T M N 5 5 0 6 8 - 3 5 1 7 1 2 5 2 5 D A N B U R Y W A Y $ 1 0 , 0 0 0 . 0 0 34 - 4 8 6 0 1 - 0 1 - 1 3 0 B R U C E S & A N G E L A D B O E L T E R 1 2 5 2 1 D A N B U R Y W A Y R O S E M O U N T M N 5 5 0 6 8 1 2 5 2 1 D A N B U R Y W A Y $ 1 0 , 0 0 0 . 0 0 34 - 4 8 6 0 1 - 0 1 - 1 4 1 D O N A L D C & B E R N I C E G R U N T N E R 1 2 5 1 7 D A N B U R Y W A Y R O S E M O U N T M N 5 5 0 6 8 - 3 5 1 7 1 2 5 1 7 D A N B U R Y W A Y $ 1 0 , 0 0 0 . 0 0 34 - 4 8 6 0 1 - 0 1 - 1 5 0 C H A R L E S J & M A R Y L U L L E R Y 1 2 5 1 3 D A N B U R Y W A Y R O S E M O U N T M N 5 5 0 6 8 - 3 5 1 7 1 2 5 1 3 D A N B U R Y W A Y $ 1 0 , 0 0 0 . 0 0 34 - 4 8 6 0 1 - 0 1 - 1 6 0 J O H N & C H E R Y L K R U T O S K I 1 2 5 0 9 D A N B U R Y W A Y R O S E M O U N T M N 5 5 0 6 8 - 3 5 1 7 1 2 5 0 9 D A N B U R Y W A Y $ 1 0 , 0 0 0 . 0 0 34 - 4 8 6 0 1 - 0 1 - 1 7 0 C H R I S T O P H E R & S M O A K V I T E K 1 2 5 0 5 D A N B U R Y W A Y R O S E M O U N T M N 5 5 0 6 8 - 3 5 1 7 1 2 5 0 5 D A N B U R Y W A Y $ 1 0 , 0 0 0 . 0 0 34 - 4 8 6 0 1 - 0 1 - 1 8 0 M I D - A M E R I C A R A I L S E R V I C E S I N C 1 9 8 0 3 R D S T M A D I S O N I L 6 2 0 6 0 - 0 0 0 9 1 2 5 0 1 D A N B U R Y W A Y $ 1 0 , 0 0 0 . 0 0 34 - 4 8 6 0 1 - 0 2 - 0 1 0 C H A R L E N E D E L A N E Y 1 2 5 7 2 D A N B U R Y W A Y R O S E M O U N T M N 5 5 0 6 8 - 3 5 1 6 1 2 5 7 2 D A N B U R Y W A Y $ 1 0 , 0 0 0 . 0 0 34 - 4 8 6 0 1 - 0 2 - 0 2 0 C H E S T E R II I & S H A R O N E L L I N G S O N P O B O X 3 9 3 R O S E M O U N T M N 55 0 6 8 1 2 5 6 8 D A N B U R Y W A Y $ 1 0 , 0 0 0 . 0 0 34 - 4 8 6 0 1 - 0 2 - 0 3 0 P A T & L I N D A R E E D 1 2 5 6 2 D A N B U R Y W A Y R O S E M O U N T M N 5 5 0 6 8 - 3 5 1 6 1 2 5 6 2 D A N B U R Y W A Y $ 1 0 , 0 0 0 . 0 0 34 - 4 8 6 0 1 - 0 2 - 0 4 0 W A Y N E D & J A N I N E M D A H M E S 1 2 5 5 6 D A N B U R Y W A Y R O S E M O U N T M N 5 5 0 6 8 - 3 5 1 6 1 2 5 5 6 D A N B U R Y W A Y $ 1 0 , 0 0 0 . 0 0 34 - 4 8 6 0 1 - 0 2 - 0 5 0 M A R I L Y N S R A D T K E 1 2 5 5 0 D A N B U R Y W A Y R O S E M O U N T M N 5 5 0 6 8 - 3 5 1 6 1 2 5 5 0 D A N B U R Y W A Y $ 1 0 , 0 0 0 . 0 0 34 - 4 8 6 0 1 - 0 2 - 0 6 0 K Y N F A N G & P A F O U A J A Y A N G 1 2 5 4 2 D A N B U R Y W A Y R O S E M O U N T M N 5 5 0 6 8 - 3 5 6 8 1 2 5 4 2 D A N B U R Y W A Y $ 1 0 , 0 0 0 . 0 0 34 - 4 8 6 0 1 - 0 2 - 0 7 0 J E F F R E Y M & E L A I N E D B O R N I N G 1 2 5 3 8 D A N B U R Y W A Y R O S E M O U N T M N 5 5 0 6 8 - 3 5 6 8 1 2 5 3 8 D A N B U R Y W A Y $ 1 0 , 0 0 0 . 0 0 34 - 4 8 6 0 1 - 0 2 - 0 8 0 K A R L & C A R O L J B I E W A L D 1 2 5 3 0 D A N B U R Y W A Y R O S E M O U N T M N 5 5 0 6 8 - 3 5 6 8 1 2 5 3 0 D A N B U R Y W A Y $ 1 0 , 0 0 0 . 0 0 34 - 4 8 6 0 1 - 0 2 - 0 9 0 M A R K O & M A R J O R I E W A L D O F 1 2 5 2 6 D A N B U R Y W A Y R O S E M O U N T M N 5 5 0 6 8 - 3 5 6 7 1 2 5 2 6 D A N B U R Y W A Y $ 1 0 , 0 0 0 . 0 0 34 - 4 8 6 0 1 - 0 2 - 1 0 0 R O N A L D A & S U S A N J R O I G E R 1 2 5 2 2 D A N B U R Y W A Y R O S E M O U N T M N 5 5 0 6 8 1 2 5 2 2 D A N B U R Y W A Y $ 1 0 , 0 0 0 . 0 0 34 - 4 8 6 0 1 - 0 2 - 1 1 0 J A M E S S & L Y N N C E H M E R 1 2 5 1 4 D A N B U R Y W A Y R O S E M O U N T M N 5 5 0 6 8 - 3 5 6 7 1 2 5 1 4 D A N B U R Y W A Y $ 1 0 , 0 0 0 . 0 0 34 - 4 8 6 0 1 - 0 2 - 1 2 0 M I C H A E L & B A R B A R A J O N E S 1 2 5 1 0 D A N B U R Y W A Y R O S E M O U N T M N 5 5 0 6 8 - 3 5 6 7 1 2 5 1 0 D A N B U R Y W A Y $ 1 0 , 0 0 0 . 0 0 34 - 4 8 6 0 1 - 0 2 - 1 3 0 E R I C C & E L I Z A B E T H H E F L I N 1 2 5 0 6 D A N B U R Y W A Y R O S E M O U N T M N 5 5 0 6 8 - 3 5 6 7 1 2 5 0 6 D A N B U R Y W A Y $ 1 0 , 0 0 0 . 0 0 34 - 4 8 6 0 1 - 0 2 - 1 4 0 M A R K W & M A R Y J Q U A R F O R D 1 2 5 0 2 D A N B U R Y W A Y R O S E M O U N T M N 5 5 0 6 8 - 3 5 6 7 1 2 5 0 2 D A N B U R Y W A Y $ 1 0 , 0 0 0 . 0 0 A S S E S S M E N T T O T A L $ 3 2 0 , 0 0 0 . 0 0 FI N A L A S S E S S M E N T R O L L DA N B U R Y W A Y I M P R O V M E N T S Ci t y P r o j e c t 4 5 3 G:\ENGPROJ\453\20150616  Final  Assessment  Roll