HomeMy WebLinkAbout7.a. Adopt Assessment Roll Receive Bids - Award Contract – Danbury Way Improvement ProjectI:\City Clerk\Agenda Items\Approved Items\7.a. Adopt Assessment Roll Receive Bids - Award Contract –
Danbury Way Improvement Project.docx
EXECUTIVE SUMMARY
City Council Meeting: April 19, 2016
AGENDA ITEM: Adopt Assessment Roll / Receive Bids /
Award Contract – Danbury Way
Improvement Project, City Project 453
AGENDA SECTION:
Public Hearing
PREPARED BY: Patrick Wrase, PE, Director of Public
Works / City Engineer AGENDA NO. 7.a.
ATTACHMENTS: Resolutions; Map; Letter of
Recommendation; Bid Summary;
Assessment Roll
APPROVED BY: ddj
RECOMMENDED ACTION: 1) Motion to Adopt a Resolution Adopting the Assessment
Roll for the Danbury Way Improvements Project, City Project 453
-AND-
2) Motion to Adopt a Resolution Receiving Bids and Awarding the Contract for the Danbury
Way Improvements Project, City Project 453
BACKGROUND
On Friday, February 19, 2016, bids were received for the Danbury Way Improvement Project and read
aloud publicly. The low bid was from McNamara Contracting in the amount of $1,234,503.50.
Based on the low bid of $1,234,503.50, the updated estimated project cost is $1,543,129, which includes
indirect costs. This amount is approximately 26% less than the previously estimated project cost of
$2,083,300 included in the feasibility report.
Costs associated with the project will be funded by the Street CIP Fund, and Stormwater Utility Fund and
Special Assessments indicated below:
Project Funding
Street CIP Fund $ 686,028
Storm Utility Fund $ 537,101
Special Assessments $ 320,000
Total $ 1,543,129
PUBLIC INFORMATIONAL MEETINGS
Staff has hosted several public meetings for property owners to address questions and comments
regarding the project and proposed assessments. Below is a listing of the public meetings:
2
• Informational Open House: September 26, 2013
• Informational Open House: March 12, 2015
• Public Improvement Hearing: July 21, 2015
• Rain Garden Informational Open House: November 12, 2015
ASSESSMENTS
A Special Benefit Consultation Report was completed in July 2013 and updated in March 2015 for the
Danbury Way neighborhood. Based on the consultation report, the per unit project benefit is estimated to
be $11,000 to $13,000 per assessable unit. Based on the City’s Schedule of Rates and Fees for 2016, the
assessment for reconstruction of rural and transitional residential areas with existing bituminous is 35% of
the improvement cost. Based on this calculation, the assessment is approximately $11,000. Taking into
account the calculated assessment and Special Benefit Consultation Report, the per-unit assessment is set
at $10,000 for all 32 properties along Danbury Way.
SCHEDULE
Construction is expected to begin in May 2016 and be substantially complete by September 2016. A more
detailed schedule will be provided prior to construction.
SUMMARY
Staff will provide an overview of the project and respond to questions that Council or the public may have
regarding the proposed project and assessments.
Staff recommends that Council adopt the attached resolution adopting the assessment roll for the
Danbury Way Improvement Project, City Project 453.
In the event there are minimal objections to the proposed assessments, Council may also consider
adopting a resolution receiving bids and awarding the contract for the Danbury Way Improvement
Project, City Project 453.
CITY OF ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2016 -
A RESOLUTION ADOPTING THE ASSESSMENT ROLL
FOR THE DANBURY WAY IMPROVEMENT PROJECT
CITY PROJECT 453
WHEREAS, pursuant to notice duly given as required by law, the City Council has met, heard and passed
upon all objections to the proposed assessment for the Danbury Way Improvement Project, City Project
453, and has amended such proposed assessment as it deems just.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Rosemount, Minnesota, as
follows:
(1) Such proposed assessment, in the amount of $320,000, a copy of which is in Clerk’s File dated April
19, 2016, is hereby accepted and shall constitute the special assessment against the lands named
therein, and each tract of land therein is hereby found to be benefited by the proposed
improvement.
(2) Such assessments shall be as follows:
a. The assessments shall be payable in equal annual installments extending over a period of ten (10)
years, the first of said installments to be payable with general taxes for the year 2016, collectible with
such taxes during the year 2017.
b. To the first installment shall be added interest on the entire principal amount of the assessment
from October 31, 2016 until December 31 of the year in which such installment is payable. The
interest rate shall be set at either 3.62% per annum, or 2 points above the City’s bond rate at the
time the assessments are certified to the County Auditor, whichever is less. To each subsequent
installment, when due there shall be added interest for one year at said rate on the unpaid principal
amount of the assessment.
c. The owner of any property so assessed may at any time prior to the certification of the
assessment or the first installment thereof to the County Auditor, pay the whole of the principal
amount of the assessment on such property with interest accrued to the date of payment to the City
Treasurer, except that no interest shall be charged if the entire assessment is paid by October 31,
2016; and such property owner may at any time prior to December 15 of any year pay to the County
Auditor the entire principal amount of the assessment remaining due with interest accrued to
December 31 of the year in which said payment is made.
(3) On October 31, 2016, the City Clerk shall transmit a copy of this assessment roll to the County
Auditor to be extended on the tax list of the County.
Resolution 2016 -
Error! Unknown document property name. 2
ADOPTED this 19th day of April, 2016
William H. Droste, Mayor
ATTEST:
Clarissa Hadler, City Clerk
CITY OF ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2016 –
A RESOLUTION RECEIVING BIDS AND AWARDING CONTRACT
FOR THE DANBURY WAY IMPROVEMENTS PROJECT
CITY PROJECT 453
BE IT RESOLVED, by the City Council of the City of Rosemount, Minnesota, as follows:
1. All bids on construction of the Danbury Way Improvements Project are hereby received and
tabulated.
2. Based on the Base Bid, the bid of McNamara Contracting in the amount of $1,234,503.50 for
the construction of said improvements is in accordance with the plans and specifications and
advertisement for bids, and is the lowest responsible bid and shall be and hereby is accepted.
3. The Mayor and Deputy City Clerk are hereby authorized and directed to enter into a contract
with said bidder for the construction of said improvements for and on behalf of the City of
Rosemount.
4. The Deputy City Clerk is hereby authorized and directed to return forthwith to all bidders the
deposits made with their bids, except that the deposit of all successful bidder and the next two
lowest bidders shall be retained until a contract has been executed.
ADOPTED this 19th day of April, 2016.
William H. Droste, Mayor
ATTEST:
Clarissa Hadler, City Clerk
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T :/G I S /C i t y /M a p s /D e p a r t m e n t a l M a p s /E n g i n e e r i n g /C h r i s /L o c a t i o n M a p - 4 5 3
Danbury Way Street & Utility Improvements
City Project 453, August 2013
Building a legacy – your legacy. 477 Temperance Street
St. Paul, MN 55101
Tel: 651-286-8450
Fax: 651-286-8488
February 23, 2016
Honorable Mayor and City Council
City of Rosemount
2875 145th Street West
Rosemount, MN 55068
Re: Danbury Way Improvement Project
City of Rosemount Project No. 453
WSB Project No. 1928-54
Dear Mayor and Council Members:
Bids were received for the above-referenced project on February 19, 2016 and were opened and read
aloud. Seven bids were received. The bids were checked for mathematical accuracy and tabulated.
Please find enclosed the bid tabulation indicating the low bidder as McNamara Contracting in the
amount of $1,234,503.50. The Engineer’s Estimate for the project was $1,463,905.00.
We recommend that the City Council consider these bids and award a contract in the amount of
$1,234,503.50 to McNamara Contracting based on the results of the bids received.
Sincerely,
WSB & Associates, Inc.
Kevin Kawlewski, PE
Project Manager
Enclosures
cc: Andy Brotzler, WSB & Associates, Inc.
Mitch Hatcher, WSB & Associates, Inc.
kkp
Equal Opportunity Employer
wsbeng.com K:\01928-540\Admin\Construction Admin\1928-54 LTR Recommendation 022316.docx
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G:\ENGPROJ\453\20150616 Final Assessment Roll