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HomeMy WebLinkAbout6.g. Proposed City Hall HVAC Control System PurchaseI:\City Clerk\Agenda Items\Approved Items\6.g. Proposed City Hall HVAC Control System Purchase.docx EXECUTIVE SUMMARY City Council Regular Meeting: May 16, 2016 AGENDA ITEM: Proposed City Hall HVAC Control System Purchase AGENDA SECTION: Consent PREPARED BY: Patrick Wrase, PE, Director of Public Works / City Engineer AGENDA NO. 6.g. ATTACHMENTS: Quotes APPROVED BY: ddj RECOMMENDED ACTION: Motion to Authorize the Purchase of an HVAC Control System for City Hall From NAC Mechanical & Electrical ISSUE Staff is seeking City Council authorization to purchase the Heating, Ventilation and Air Conditioning (HVAC) master control system from NAC Mechanical & Electrical, as discussed at the City Council Work Sessions on March 9 and May 9, 2016. The following quotes were acquired for the HVAC control system, copies of which are attached. Company Base Quote Final Estimated Cost Yale Mechanical $84,955 $89,955 with same number of Remote Terminal Units (RTUs) Corporate Mechanical $84,360 $85,260 with new gas monitor NAC Mechanical & Electrical $82,444 $85,454 with recommended alternates BACKGROUND At the May 9, 2016 City Council Work Session, staff presented the results of a review performed by a mechanical engineer with IS-Group of the three quotes mentioned above. Based on the information provided by the mechanical engineer, staff recommends accepting the quote from NAC Mechanical & Electrical to perform the work as outlined in their quote. The total cost for the control panel, additional sensors, and gas monitor from NAC is $85,454. The contractor will apply for an Xcel Energy rebate on the City’s behalf. The rebate is expected to be in the range of 10-25% of the overall project cost, bringing the net cost down to $64,100 - $76,900, which is below the $85,000 that is budgeted for this item in the 2016 CIP. SUMMARY Staff is requesting Council authorization to purchase the City Hall HVAC control system from NAC Mechanical & Electrical. a Combustion Heat&Power Mechanical&Electrical Services A Division of NAC 1001 Labore Industrial Court,Suite B Vadnais Heights.Niinnesota 55110 tel 651-430-9868 fax:651-49Q-163o March 1, 2016 Mr.Joe Werden Facility Specialist Rosemount City Hall 2875 145`h Street West Rosemount, MN 55068 RE: Rosemount City Hall Building Controls Retrofit Current Situation: The building's current HVAC control system is old and components to repair the head end are no longer readily available. Proposed Solution: NAC will install a new Alerton Compass head end system, (See Attachment A). This solution removes the multiple issues that cause JAVA based building control systems to lock up and fail. NAC will convert the entire HVAC system to direct digital controls including the following: NAC to remove the existing controls for the RTU's boilers, reheat coils and VAV boxes 2)Carrier rooftop units o Project to assume RTU's have conduit capacity for low voltage network cabling o Full base automation 2)Trane Itelipak rooftop units o Project to assume RTU's have conduit capacity for low voltage network cabling o Providing set-point integration and monitoring set-points 2j Boilers (Start/Stop/Status) 4) Hot water loop pumps 39) Reheat coils (Reuse existing valves) o Discharge air sensors 24)VAV boxes (Reuse existing valves) o Discharge air sensor 12) Damper actuators (Reuse existing actuators) 63)Temperature sensors 1)Garage CO System—QuatroSense Environmental Ltd. o (1) base sensor o (1) remote sensor 1) Head End Global Controller w/Battery Back-up Compass Software (See Attachment A for Specifications), Graphics Design Program schedules,trend logs and alarming sequences Program alarm protocol notifications for critical equipment Onside Training(4 Hours) (Additional (4) Hours if needed to be provided at no cost) Pa44,^l;-r'i..i^, l -1Gtli v r'vlCc 4 - ,. "" U..,..,_., .. .,..r ., - < ,.., .-..,- .,.0 _ .;il` J;i i .-,,.,i,7a.-Jt HVAC Mechanical-Building Automation-Electrical-Plumbing-Sheet Metal•Preventative Maintenance•Service Repairs-Combustion Services Combustion Heat&Power Mechanical 8 Efectrical Services A Division of NAC Open Communication Standards NAC is a licensed Alerton Controls dealer. There are currently four (4) contractors that service these controls that reside in the Twin Cities area. All programming tools,software etc.will be left with the owners. All software will be accessible by the owners. Integration NAC has extensive experience with BACnet protocols and older Honeywell systems. Many of our customers require integration to keep costs low and we have been successfully doing so for 25 years. Web-Based Front End NAC will furnish, program and configure a complete web-based front end BAS system for easy access. The system will be accessible from the following locations The BAS front end operator workstation Anywhere an internet connection is had (with permission, coordinated with owner IT staff) OperatorTraining NAC will train Rosemount City Hall personnel on the specifications, or as needed to gain a comprehensive understanding of the system,schedules,trending and alarms. Warranty and Service Plan The systern will be warrantied for a period of one(1)year after substantial completion. NAC has one of the largest service divisions in the Twin Cities and makes serving our existing customers a priority. Proposed Timetable If awarded, NAC will begin engineering submittals right away. Long lead items will be addressed first. NAC will coordinate with building staff to reduce shutdowns and provide a swift changeover to DDC controls. We will complete in the proposed timeline of 90 days from project approval. The goal will to have the system operational before summer if approval happens in the next two weeks. Sequence of Controls See Attachment B for a sample of the controls submittal that will be provided prior to the project kicking off. Client Base Bid: $82,444 Eighty Two Thousand Four Hundred Forty Four pollars and no/100). r. _. ,_.,.,.; 2 , ,r S, .. h I?,:u s.`ii:ri .i(l, rC-.i i CiT.r. wy iiB:l.N C'.ii;:y Cn fii ij. t,i(.=;;i 3L-7 `.,'J- ., :;D i'4„t {J6 E(?1^I r±lt'Si'U (':2^i:.:,-i"ii.C4?'. HVAC Mechanical•Building Automation-Electrical-Plumbing-Sheet Metal•Preventative Maintenance-Service Repairs-Combustion Services Combustion Heat&Power Mechanical&Electrical Services A Division of NAC Alternate 1 (Upgraded Zone Sensors) Add$ 1,560.00 Furnish/instail twenty four(24) Microset 4 adjustable sensors at VAV locations or rooms designated by Rosemount City Hall -(24) @ $65 Alternate 2 (Upgrade to Honeywell E-3Point Toxic&Combustible Gas Monitor) Add$ 1,450.00 The current QAS—200 Series Controller is obsolete and discontinued. Upgrade to Honeywell E-3Point System o Base plate and cartridge o Remote plate and cartridge Zone sensor options and clarifications: (Cut sheets are attached). Remember,we can add adjustable sensors in any or all of the zones,you just let us know what you like. 1.)Stainless steel plate-Included with your base bid Pros-cost, simple look, robust,tamper resistant Cons-no set-point adjustment at the sensor 2.)Alerton Microset 4-Alternate 1 Pros-reads both temperature and relative humidity,sleek modern look, adjustable set-points at the sensor, occupancy override, mode indicating LED backlights Cons-cost Xcel Rebate:This project will qualify for an Xcel rebate based on the project scope. NAC will handle all of the paperwork so this project can get the maximum rebate allowed. Typically we see rebates in the range of 10-25%of the overall project.This rebate will be quantified prior to starting the project. Project Note(s): 1. Proposal based upon regular weekday working hours. 2. Pricing assumes existing valves; piping, steam traps, and mechanical systems are in proper functioning condition and can be reused. 3. Existing wiring will be reused wherever possible 4. Client to provide workstation, monitor and network connection for PC and Global Controller. 5. Temperature Sensors are flat plate. 6. Plenum cable to be used where code allows. 7. Wire mold will be used were it is not possible to fish wire to units (i.e. entry way) Accepted by: ROSEMOUNT CITY HALL NAC MECHANICAL& ELECTRICAL SERVICES Signature: Signature: M'TO`J Name: Name:Marc Tolvay Title: Title: Account Manager Date: Date: 3-1-16 u_- U, ._ ._, 1,y:...E il ii'i h T'7. I Cl i 1' J' ?i ,1..',.nit . , I i:.. F, f.i-J5? X J-.-',` t'?a;{i fi ..., r_ ,.._.,... . HVAC Mechanical•Building Automation-Electrical-Plumbing-Sheet Metal•Preventative Maintenance-Service Repairs-Combustion Services Combustion Heat&Power Mechanical&Electrical Services A Division of NAC Attachment A-Alerton Option 1 FEATURES AND NIGHLiGHTS ENERGY MANAGEMENT v. ,,,..i,i i in . ..r6isi,.n Ki i„ad.E.i iza i n a„d i,m.nm ,ib.v 6,i,- u rra k.a EASY TO USE i„.,,. _, „,,a k..., I s TENANT ACTIVITY wm i and I„ailr r hour.,n nam,,rri.ir a.-+Icv rhrra y i rraa a r iiaa e nant I.ill, Fi_EXIBLE M .. .. .._. . - ,__.. . :>,,,1 L -li,lm- d nphi. n r.-ni d {a d fil.,Ib n,a,. e 6vNAMIC h.,„,.,f.adc end n pr,, NETWORK COMPATIBLE It„I„i,,„i.,,,;I,:a,»,n,rk(CAA r npat.ilni.-..-id, i. 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Custom equipment graphics will be included (for AHU, DX Units,VAVs, etc.). 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TEM NUMBER L54-'fF{ M1licroset vith temperature and huu idit ensors POWER CONSUMPTION- 1.i ni.for roea.urement everv 30s; 0.74 m.1 Fur nu:asurement everv(Os;A6 tA for measuremeiit everv tilS4-CH-it licroset#viYh tem eraturc:and humidity;ensors 1 5 min; 2 Ei:(or measw emrnt e er 60 min. and no loza,o MEASUREMENT RANGE-0 to 5000 pm. IS4=1'H-J4S"fP :IS/'I I'Ylicroset 4 with ternperature and hiirniditv c,ncors ACC IRACY- _f_ p p>rn,- 3°„of readin. IS-TI-I('1-Iicro et#Ei ith temperature,humidlty,and CO?seuorHUMIDITYSENSOR OPERATING TEMPERATURE RANGE- o r 1 i 3°r=to co+5°c'. REPEATABILITY--tinimum ±OS'>RH. ACCURACY- ± 3°>ar to co o"R-I, 7uo at U tu 10"and 90"u to l00"hH. RATINGS- UL.Standard ior Safetv 916; EbIC D rectice 2 9/33(/EEC(Euro eari CE llarkj F('C Part 15.107& 10,Cla.}3,CFR 7-15. 6670 135t6 Avenue•NE,Rcdmond,VA 980? 7tlephone:(-_>i)A6-8-00/ Fax:(42i)369-3 5 alerYon.com / sales(C alerTon.com S=2014 HonevEcell International Inc:111 Riglits Re er ed.L G\9S F I I_14 Z j Automation Components,In. Product Data Stainless Plate Sensor Features TS-1101—WA-1—AA Temperature Only Brushed Stainless Plate High Accuracy High Durability 2year Warranty t ROHS Compliant Product Description The TS-1101-WA-10-AA stainless plate is a single The TS-1101-WA-10-AA wall plate is both non- point temperature sensor with an output of lOK Ohms polarity and non-position sensitive. at 77°F (2°C). The temperature sensor has an overall accuracy of f0.36°F (0.2 C)over the range of 32 to There are a number of applications in which the TS- 158°F(0 to 70°C). 1101-WA-10-AA sensors may be may be used to monitor and control the building temperature. A few The TS-1101-WA-10-AA stainless plate temperature of the most common applications include: should be mounted on an interior wall away from windows,heating and cooling suppty vents,doors,and Office Buildings sunlight. All of the sensors have a 1/8" integral foam Schools insulation pad to eliminate any thermal effects on the Locations where durability is essential sensor from within the wall itself. Applications in which a traditional thermostat is not acceptable Each TS-1101-WA-10-AA sensor shall have two(2) 22 AWG yellow Etched Teflon lead wires for making All of these units come with a five year warranty. For all connections. The sensor is encapsulated to the more information regarding these products,please stainless steel plate with the use of a thermally contact ACI at the numbers listed below,or visit our conductive epoxy. The normal operating temperature website address at www.workaci.com for all of the up of these sensors should be from-40 to 212°F(-40 to to date product literature. l00°C). Product Specifications Sensor Output lOK Ohms a 77°F(25°Cl OperatingTemperature -40 to 212°F(-40 to 100°C) Range SensorAccuracy 0.36°F(02°C)32 to 158°F(0 to 70°C) Operating Humidity 0 to 90%RH non-condensing Ran e SensorInterchangeability +0.36°F(0.2°C)32 to l58°F(0 to 70°C) Environmental RoHS-Directive 2002/95/EC Com liance Dissipation Constant 3mW/°C nominal Still Air) 2305 Pleasant View Rd. • Middleton Industrial Park Middleton,WI 53562 www.workaci.com PH: (608)831-2585 FAX(608)831-7407 Filena ne-.COOOOOl7RevlDoc Dimensions z.s I 1693 mm1 F 1.38" l3 0 mm1 Temp.C Temp.F lOK(TypelI) R Ohms 0 32 32,692.0 5 41 25,418.83 2).18"(4.7 mm) 10 50 19,9(5.94 Mounting Holes 15 59 15,719.62 16 60.8 15,005.91 17 62.6 14,328.62 18 64.4 13,685.69 19 66.2 13,075.22 4.49" 20 68 12,495.39 I 14.05 mm) 21 69.8 11,944.51 22 71.6 11,420.98 3.90" Z3 73.4 10,923.32 24 75.2 10,450.10 25 77 10,000.00 26 78.8 9,571.78 27 80.6 9,164.26 ALERTON 28 82.4 8,776.33 y 29 84.2 8,406.96 30 86 8,055.16 31 87.8 7,720.01 32 89.6 7,400.64 33 91.4 7.096.22 0.60" 34 93.2 6,805.98 1 ? ») 35 95 6,529.19 40 104 5,324.13 45 113 4,366.54 50 122 3,601.05 Ordering Information Alerton Model#Sensor T e Wire Colors TS-ll01-WA-10-AA lOK Ohms Yellow/Yellow These units are manufactui•edfor Alerton by Automation Components, Inc. 2305 Pleasant View Rd. Middleton Industrial Park Middleton,WI 53562 www.workaci.com PH: (608)831-2585 • FAX(608)831-7407 Filename:C0000017 Rev I.Doc