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HomeMy WebLinkAboutMinutes 05-18-15 PARKS & RECREATION COMMISSION . May 18, 2015 Special Meeting DRAFT Members Present: Maureen Baxtz, Mike Eliason, Barb Farxell,Jim Young Members Absent: Lincoln Tilson Staff Present: Dan Schultz,Director of Parks and Recreation and Sonja Honl,Recording Secretary Student Volunteers: None Others Present: Shaun Nelson, City Council Member, and Paul Esser,PYesident, Rosemount Area Athletic Association (RAAA) 1. CALL TO ORDER: Eliason called the meeting to order at 7:02 p.m. , 2. ADDITIONS TO THE AGENDA: None. 3. APPROVAL OF THE APRIL 27,2015 MEETING MINUTES: MOTION by Young to approve the minutes of the Apri127,2015 meering. SECOND by Faxrell. Ayes: 3 Nays: 0 Motion passed. 4. AUDIENCE INPUT: None 5. DISCUSSION (Response to Audience Input): None 6. OLD BUSINESS: a. None 7. NEW BUSINESS: a. Evermoor Place Preliminary Plat—Schultz reviewed a map of the area where this development is proposed to be built. Bartz arrived. Schultz also reviewed a map that showed where other city parks are located, or proposed to be located in the future,and their proximity to this development. He then reviewed the Evermoor Place Utility Plan which shows the lots, streets, etc., for the development. Schultz was recommending that the city collect$306,000 in parks dedication fees, and that a sidewalk be added that connects to the regional trail between Lots 33 and 34. The Commissioners were concerned about the distance between this development and parks in the area,and that getting to the nearest parks involves crossing busy roads (Connemara Trl and Hwy 3). After discussion, they agreed that the Evermoor Place development should include a one-acre park to serve its residents.The city would collect appro�xnately$200,000 in parks dedication funds which would be enough to build a small park. The park would include a playground and picnic tables,and possibly a basketball court if there is room and funds available. It was suggested that the park be located near the regional trail connection in the development. It was also mentioned that the trail should be completed before homes go in so people buying homes will know it's there up front. MOTION by Young to modify the preluninary plat for the curxently named Evermoor Place Development as follows: the City will collect one acre of land,and the remainder of parks dedication in cash;the developer will add a sidewalk between Lots 33 and 34,and complete the connection of the e�sting trail from the northeast corner of the Glendalough Development to the regional trail in the northwest corner of Evermoor Place. SECOND Bartz. Ayes: 4 Nays: 0 Motion passed b. 2016 Budget Planning—Schultz introduced Sean Nelson and Paul Essler. They were both at the meet�ng to find out where the Parks and Recreation Coininission is at regarding youth facilities in Rosemount. Schultz reviewed the Parks and Recreation Project List, and which items are in the CIP Budget and their approxirnate budget year,if there is one. He wanted to make sure we had included everything and that the items were in the correct priority order. The Comin.ission didn't have any additions or changes to the order. Mr. Essler addressed the Commission. He was in attendance to elaborate on the information presented at the recent meeting of the youth sports stakeholders.They currently have 17 board members who are very proactive in expanding youth sports in Rosemount. RAAE1's 2013-14 enrollment was up 10%,and indoor courts/facilities are their immediate priority. They - 1 - PARKS & RECREATION COMMISSION May 18, 2015 Special Meeting have talked with a private developer regarding a facility that would meet their needs,and they would like/need assistance from the Ciry on this. NIr. Nelson addressed the Commission next. He explained that is'been 20 years since the Rosemount Community Center was built and we haven't added any indoor facilities since then. Nelson mentioned a recent article in the StarTribune on cities that are competing to build cosdy new recreation facilities in order to attract residents. (Schultz will send the article to the Cominissioners.) He stated that they would like to have tournaments like other cities do, which would bring people to Rosemount and stimulate the economy, but Rosemount doesn't have the faciliries to host a tournament. Currently,RAHA has 34 teams sharing one sheet of ice. Schultz will bring back an updated CIP Budget to next month's meettng. c. Director's Report—The parks improvement fund balance as of April 30,2015 was $241,051.33. There wexe dedication fees of$6,800, there were no grants or donations,interest was $4.03, and there were expenditures of$1,989.81 for architect fees for the splash pad and Erickson Park tennis court project. Red Pine Health Fair—Rosemount Parks and Recreation Department staff participated in this health fair which was held on Saturday,April 11 at Red Pine Elementary School. Information promoting all of our spring and summer programs,camps, and special events was handed out. We also gave out jump ropes as a way of promoting recreation and fitness. Emerald Ash Borer(EAB)—A number of ash trees have been removed from parks and boulevards this spring as paxt of the EAB management program,and St. Croix Tree Service has been grinding out the stumps that remained. Arbor Day—Our Arbor Day celebration was held on Saturday,May 2. 180 trees were given away to Rosemount residents. This program is sponsored in part by Dakota Electric. Tennis Block Party—The Parks and Recreation Department participated in the annual Tennis Block Party at the high school tennis courts. This event is a collaboration of Rosemount High School tennis, and RAAA in-house and txavehng tennis. Appro�mately 40 kids and adults participated this year. Garden Plots—In 2015 we increased the number of garden plots from 49 to 68. We were able to do this by offering a number of half-size plots,due to requests from gardeners for smaller plots. A master gardener who has one of the plots has been giving workshops to gardeners at all the garden plot sites. Lacrosse Fields at Flint Hills Athleric Complex—Schultz provided an aerial view of the fields at the complex and explained that there are concerns about lacrosse balls leaving the field and going as far as the trail. Fencing is needed for safety reasons. Schultz suggested that we temporaxily construct 6' fencing and monitor it for a month,with staff observing games, to see what is actually necessary. The Commission mentioned that Apple Valley uses a 10'to 12' fence with an additional 10'of netting on top for their lacxosse fields. It was suggested that we ask some lacrosse players to go to the field at the athletic complex and shoot at the goal as hard as they can to see how far the ball travels. Schultz will contact the field coordinator and observe a practice,and ask for some players to come to the Flint Hills Complex to give it a test. 8. ADJOURNMENT - MOTION by Farrell to adjourn the meeting. SECOND by Bartz. Ayes: 4 Nays: 0 Motion passed. The meeting was adjourned at 8:41 p.m. Respectfully submitted by Sonja Honl,Parks and Recreation Secretary - 2 -