Loading...
HomeMy WebLinkAbout2009 01-26 PRC Minutes PARKS 8� RECREATION COMMISSION Regular Meeting Minutes January 26, 2009 Approved Members Present: Jason Eisold,Mike Eliason,Sandy Knight,Kevin Strayton Members Absent: Maureen Bartz Staff Present: Dan Schultz,Director of Parks and Recxeation and Sonja Honl,Recording Secretary Student Volunteer: Jonathan Nutzmann Others Present: None 1. CALL TO ORDER: Eliason called the meeting to order at 7:00 p.m. 2. ADDITIONS TO THE AGENDA: None 3. APPROVAL OF THE DECEMBER 22, 2008 MEETING MINUTES: MOTION by Eisold to approve the minutes of the December 22,2008 meeting. SECOND by Eisold. Ayes:4 Nays: 0 Motion passed. 4. AUDIENCE INPUT: None. 5. DISCUSSION (Response to Audience Input): None. 6. OLD BUSINESS: a. Brockway Park— Park Construction Plans - Schultz reviewed plans for Brockway Park and the timeline for the project. Schultz also handed out a construction estimate worksheet. Schultz mentioned again that based on the type of park and its users,staff did not recommend irrigating this park. The Commission felt that the ball field should be irrigated. Without irrigation,the field will be weeds and dust within a few years,similar to non-irrigated fields at Camfield,Dallara and other neighborhood parks. Per Schultz,the Commission can still move forward with the plan submitted,and he can bring back quotes at a later date. Schultz explained that while the cost of installing irrigation is an itnportant consideration,water consumption is also a concern,and we should also consider the fact that most metro neighborhood parks are not'+-+�a ted. The Commission asked about the possibility of adding irrigation to existing fields in other neighborhood parks in the future,to improve the condition of the fields and make the parks more attractive. MOTION by Strayton to recommend that the City Council approve putting the Brockway Park General Site Improvement Project out to bid. SECOND by Eisold. Ayes: 4 Nays: 0. Motion passed. MOTION by Eisold to direct City staff to seek a price quote for irrigation installation. SECOND by Strayton. Ayes: 4 Nays: 0 Motion passed. 7. NEW BUSINESS: a. Brockway Park— Playground Equipment, Request for Proposal - Per Schultz,rypically the RFP for playground equipment purchasing/installation includes items such as the specific dollar amount for the project,the parameters for the space available,and the equipment we would like. Schultz handed out copies of proposals that were received for Meadows Park that included examples of a variety of playground equipment options. Schultz asked for input fxom the Commission on specific equipment they would like to see and the color options they prefer. Color options were discussed. Schultz will bring back color samples to the next meeting. Potential themes for the park were discussed,such as an industrial or golf related theme because of the glass plant and golf course that were formerly located on the site. Eisold asked that pads like the ones at Meadows Park be included under the swings. Eisold also mentioned that the City of Northfield built a playground last spring and partnered with a men's group on the equipment assembly. The supplier provided a site supervisor,and the city provided three city staff inembers and the necessary equipment. They saved approzrimately$15,000. The Commissioners reviewed several catalogs of playground equipment options. Because there were so many options,they thought it would be helpful to have an inventory of the playground equipment we already have in other parks. Schultz will send the Commissioners an inventory of the playground equipment at nearby parks so they have a chance to review it before the topic is discussed further. Schultz explained that once the bids are received,we review them all - 1 - PARKS & RECREATION COMMISSION Regular Meeting Minutes January 26, 2009 with one of our public works staff,one of our staff inembers,and at least one Commissioner. We rate each of the submittals,and a recommendation is made based on the ratings. Strayton and Eliason volunteered to review the plans once they are received. b. Brockway Park—Sun Shelter, Request for Proposal -Schultz provided examples of shelters with various roof designs. In the past,we have installed square sun shelters with metal posts and roofs. Schultz also provided examples of shelters with decorative stone around the base of the posts. Schultz explained that if we are interested in the decorative stone,we would talk to DCTC about having their masonry students perform the labor. The Commission agreed that they liked the look of the decorative stone. Schultz will ask DCTC about their interest in providing the labor to add stonework to this shelter,as well as e�risting shelters in some of our other parks. Schultz will bring back an example of a shelter with a sitnple, squaxe roof,and an example of a roof with slighdy more architectural detail. C. DIPeCtO�'S RepOrt—The park improvement fund balance as of December 31,2008 was $1,721,729.23. No parks dedication,grants or donations were received in December. Interest was $8,398.57. There were expenditures of$25,914.20 for Brockway Park parking lots. UMORE Planning—Schultz reviewed a concept plan provided by UMORE. The plan includes five baseball fields just south of the new soccer fields at DCTC. The area is being considered as early parks dedication for the future development of UMORE property. Per Schultz,the site being considered is relatively level,and the City could use the grading services that were recently donated by SKB Environmental to prepare the site. UMORE staff is in the process of finalizing a site plan. Schultz explained that there may be changes in the layout of the fields,and asked for input from the Commission. The Commission liked the idea of additional baseball fields. Schultz will be meeting with UMORE staff in February and will bring back a revised plan. BI'OCkWBy PB�k Nelghb0l'hOOd Me@ting —We will be holding a neighborhood meeting for the residents of the Harmony development. Schultz suggested that this might be a good venue to ask for possible volunteers for the installation of equipment at the park as suggested earlier in the meeting. The Commissioners are welcome to attend the neighborhood meeting. Chal'lle'S PB�k Te111115 CO111'tS—The ISD 196 attorney is currently researching the land files for Charlie's Park to make sure there are no restrictions that would prohibit moving forward with deeding the land to the City. Staff have also contacted the USTA and have applied for a grant from them. RAAA FaCllltles Meetlilg—Staff will be meeting with RAAA representatives on February 3 to discuss what facilities are available to them. Schultz informed the Commission that the only conflict in meeting dates for 2009 will be Memorial Day. Because of this,the Commission meeting will be held one week early in May. 8. ADJOURNMENT MOTION by Eisold to adjourn the meeting. SECOND by Strayton. Ayes:4 Nays: 0 Motion passed. The meeting was adjourned at 8:30 p.m. Respectfully submitted by Sonja Honl, Recording Secretary -2 -