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HomeMy WebLinkAbout2009 03-23 PRC Minutes PARKS & RECREATION COMMISSION Regular Meeting Minutes March 23, 2009 APPROVED Members Present: Jason Eisold,Mike Eliason,Kevin Strayton Members Absent: Maureen Bartz,Sandy Knight Staff Present: Dan Schultz,Director of Parks and Recreation and Sonja Honl,Recording Secretary Student Volunteer: Jonathan Nutzmann Others Present: Tom Schuster,Parks Supervisor 1. CALL TO ORDER: Eliason called the meeting to order at 7:00 p.m. 2. ADDITIONS TO THE AGENDA: Schultz had an additional agenda item under the Director's Report regarding updated drawings for the UMore athletic fields. 3. APPROVAL OF THE FEBRUARY 23, 2009 MEETING MINUTES: MOTION by Eisold to approve the minutes of the February 23,2009 meeting. SECOND by Strayton. Ayes: 3 Nays:0 Motion passed. 4. AUDIENCE INPUT: None. 5. DISCUSSION (Response to Audience Input): None. 6. OLD BUSINESS: a. Brockway Park— Play Equipment-Tom Schuster,Parks Supervisor,was in attendance to answer - questions about play equipment and the sun shelter. Schultz reviewed pictures of the traditional play equipment that we have in each of our city parks. Schultz also showed pictures of a new style of play equipment called EVOS. He asked the Commission if they preferred one style over the other. The Commission asked for separate bids for each style of equipment so that they could compare the cost of each. Schultz provided two samples of safery surfacing. Because this rype of surfacing is more expensive than wood chips,Schultz thought the Commission might want to wait until we get the bids back on the play equipment to see what funds remain for safety surfacing. Schuster mentioned that the safety tiles lend themselves to a rectangular border,and that the material is difficult to cut to fit a curved border. Also,it can be hard to replace/repair if it is damaged. Schultz will bring back an proposal that covers both traditional and nontraditional play equipment,and he will also get a square foot price for the safety surfacing. Schultz will also bring back information on the current amount being spent on our playgrounds. b. Brockway Park—SUn Shelte�—Schultz provided examples of several styles of sun shelters. One important consideration is the number of picnic tables that can fit inside the shelter. Square shelters provide the most space for pirnic tables. The aesthetics of the shelter were also a consideration as it will be in view from Hwy. 3. Schultz has spoken with DCTC's president regarding whether their students would be interested in pouring the concrete slab for the shelter as well as adding decorative stone to the posts. Schultz informed the Commission that the Rosemount Lions Club has donated$12,000 to the City to be used toward the construction of a shelter at one of the City's parks. No specific park has been identified at this time. Schultz will bring back details regarding DCTC's pazticipation in the shelter construction and sun shelter grant information. He'll also find out where the Rosemount Lions would like to see a shelter built using the funds they recendy donated. 7. NEW BUSINESS: a. Parks, TI'811S and Open SpaCe PI811—Review and Response to Comments-Schultz provided the Commissioners with a copy of the 2008 plan. He reviewed the comments received from the City of Inver Grove Heights, the City of Lakeville and Dakota County,and our responses. Schultz asked if the Commission had any comments regarding the plan before it goes to the Planning Commission on March 24. There were no comments. MOTION by Strayton to recommend approval of the Master Plan with - 1 - PARKS & RECREATION COMMISSION Regular Meeting Minutes March 23, 2009 proposed revisions as outlined in the Comments and Response Document. SECOND by Eisold. Ayes: 3 Nays: 0. Motion passes. b. Arena Meeting Room and Player Development Area— Use Agreement-Schulrz explained that a use agreement between the City and RAHA has been in place since this space was constructed in 2003. Because of RAHA's donation of$44,000 to construct the meeting room and player development area, the agreement provided them with use of the space at no charge. Schultz was proposing that a new agreement be developed,continuing to provide RAHA with use at no charge,but including language that would allow the City to have access to the meeting room.There was discussion of a liability waiver for times when the high school coach uses the facility for camps. It was the consensus of the Commission that a new agreement for use of the space at no cost be developed. Schultz will bring a draft agreement back to a future meeting. C. D'I�eCtOr'S Repo1't—The park improvement fund balance as of February 28,2009 was$1,727,773.60. No parks dedication,grants or donations were received in February. Interest was $89•84. Thexe were no expenditures last month. MOtOC�OSS FeCllliy—A resident contacted Schultz about the possibility of the City building a motocross facility in Rosemount. Schultz asked the Commission for their thoughts regarding this. The Commission was not interested in pursing it. They thought that it would be better suited to development by a private party. Ch11'lles P81'k Ten111s Cour'ts—The City Attorney continues to work on the agreement for the land swap. There is a small area where a garage has been built that encroaches on the district property,and this would be deeded to the home owner. Schultz informed the Commission that as a fallback,the City and school district would like to have a 25 year use agreement in place in case we are not able to complete the land swap. Schultz will bring this item back to the April meeting for a recommendation. UMOI'e AthletlC FIeIdS—Schultz reviewed the latest drawings for this pxoject and provided information on some of the features being planned for the facility. A stadium with seating for 300 people is planned for the championship field. There are also plans for future batting cages,a small storage building,a paved gathering area and a parking lot with approximately 219 stalls. The current plan includes 220' fields,but we may be able to increase the size by moving some fencing. The cost to grade the site is estimated at$180,000, and we have a$200,000 grading donation from SKB. This item will be on the agenda for the City Council's April work session. This was an update to let the Commission know the current status of the project. Warming houses and the final cost for the 2008-09 season will be discussed at the April meeting. Schultz will also bring back some possible usage options for the 2009-2010 season. Eliason asked that discussion regarding a sun shelter at Bloomfield Park be included on the April agenda. 8. ADJOURNMENT MOTION by Strayton to adjourn the meeting. SECOND by Eisold. Ayes: 3 Nays: 0 Motion passed. The meeting was adjourned at 8:19 p.m. Schultz informed the Commission that this will be student volunteer Jonathan Nutzmann's last Commission meeting. Respectfully submitted by Sonja Honl, Recording Secretary - 2 -