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HomeMy WebLinkAbout2009 10-26 PRC Minutes PARKS & RECREATION COMMISSION Regular Meeting Minutes October 26, 2009 APPROVED Members Present: Maureen Bartz,Jason Eisold,Mike Eliason,Sandy Knight,Kevin Strayton Members Absent: None Staff Present: Dan Schultz,Director of Parks and Recreation and Sonja Honl,Recording Secretary Student Volunteer: None Others Present: None 1. CALL TO ORDER: Eliason called the meeting to order at 7:01 p.m. 2. ADDITIONS TO THE AGENDA: None. 3. APPROVAL OF THE SEPTEMBER 28,2009 MEETING MINLTTES: MOTION by Bartz to approve the minutes of the September 28,2009 meeting. SECOND by Knight. Ayes: 4 Nays: 0 Motion passed. Eisold arrive. 4. AUDIENCE INPUT: None 5. DISCUSSION (Response to Audience Input): None 6. NEW BUSINESS: a. 2010 Fees and Fee Policy—This month's Commission packet included the results of a comparison of Rosemount's current fees and those of nearby communities. Schultz was recommending three changes to fees for 2010: 1) Increasing the Prime Time Ice Fee from$175 to $185 per hour; 2) Increasing the Banquet Room Class 2 and Class 4 Fees by$50,and the Class 3 Fee by$100. a. Class 2 Saturday: �58$700;Friday: �$600;Sun-Thurs $300; b. Class 3 Saturday: �--SA$850;Friday: �-59$750;Sun-Thurs $350; c. Class 4 Saturday: �6S§9$900;Friday: �59$800;Sun-Thurs $400. 3) Increasing the Per Day Per Field Tournament Fee from$35 to$40. Schultz went on to review the results of the fee survey and explained that we try to keep our ice rental fees in the mid-range,and also to consider the impact our fees will have on the skaters. The$10 increase to Prime Time Ice Fees would not affect most user groups until next fall,as they have already booked the majority of their ice for the 2009-2010 season at the current rate. Schultz recommended keeping the Non-Prime Time Ice Fees at$125. The Commission asked if Schultz had the total number of hours of ice purchased per week,per year. Schultz will bring this information back. Schultz then reviewed the Community Center Room Rental Fees and explained that it is hard to compare these due to the wide variety of facilities and services included in each city's fees. He recommended no change to the Classroom and Gym Rental Fees. Lasdy,Park Rental Fees were reviewed. The only item staff recommended increasing was the Per Day Per Field Tournament Fee. It was mentioned that Traveling Basketball gets a free night of gym use while other sports do not receive free rental time. Originally,R.AAA was to have a free night that would be split among all of their programs. Schultz will address this with their facility coordinator. The Commission asked what the projected increase in revenues would be with the fee increases that are being proposed. They also asked for the break-even hourly amount for the arena. Schultz will bring this information back to the November meeting. This item was tabled until the November meeting. 7. OLD BUSINESS: a. Outdoor Ice 2009-2010—Schultz reviewed a list of the outdoor rinks that are being proposed for use in 2009-2010. We anticipate opening the rinks in mid-December and closing them around Presidents'Day, depending on the weather. At this time there are no funds to add rinks. We will be recording use - 1 - PARKS & RECREATION COMMISSION . Regular Meeting Minutes October 26, 2009 statistics for the pleasure rinks this season to see if statistics support possibly relocating a pleasure rink to another location that might better serve residents. It was asked if we had looked at the cost of purchasing portable boards. Schultz mentioned we did not have anything in the 2009 budget for this. We may want to look into this,as there may be grants available for this type of purchase. Per Eliason, there have been enquiries in the past about putting a rink at Shannon Park Elementary,along with a portable shelter. This would provide a hockey or pleasure rink that is lit. Per Schultz,at one point the Parks Master Plan included plans for rinks with lights at Shannon Park,and this may be something we should revisit. Eisold asked if there were any ponds that could be used for rinks. Schultz thought the pond at Innisfree Park might work,but there are liability issues when taking equipment onto ponds. He will check on this and bring back more information. No recommendation was needed on this item as it was only an update for the Commission. b. Director's Report—The park improvement fund balance as of September 30,2009 was $1,675,139.62. No parks dedication fees or grants were received. Interest was $1,460.58. Expenditures were $101,768.54 for Brockway Park improvements. Brockway Park—T'he park is complete except for the installation of trees,a park sign and monument sign. The grass is starting to come in. Charlie's Park Tennis Courts—Work on the new courts started last week. The majority of the work is to be completed by November 15,weather permitting. Any work not completed by then will be done in the spring. Park Sign—Innisfree Park—This park sign was recendy vandalized and damaged beyond repair. The original agreement stated that if this sign was damaged,the City would replace it with a sign like those at other Ciry parks unless the homeowners association would pay for the more expensive concrete sign. Staff will update the Commission next month regarding the homeowners association's decision. MRPA Commission Symposium—The Minnesota Recreation and Parks Association will be holding a symposium at the Rosemount Community Center next month. The Coxrunissioners are invited to attend at no cost. Schultz asked that the Commissioners contact him if they would like to attend. Other- The City Council will be discussing the CIP Budget sometime in mid-November. Schultz will let the Commissioners know when this meeting will take place. We are doing some facilities planning and will bring back more information on this in November. The Commission asked if there was anything new as far as St.Joseph's school field development and partnering with them for use of their fields. Per Schultz,when he spoke with them in August their focus was to get the school going first. Per Schultz,we are also tall�ing with District 917 staff regarding partnering with them for the use of their gym and ball field,but there was never a formal agreement for this. 8. ADJOURNMENT MOTION by Bartz to adjourn the meeting. SECOND by Strayton. Ayes: 5 Nays: 0 Motion passed. The meeting was adjourned at 8:13 p.m. Respectfully submitted by Sonja Honl, Recording Secretary -2 -