HomeMy WebLinkAbout2011 09-26 PRC Minutes PARKS 8� RECREATION COMMISSION
Regular Meeting Minutes
September 26, 2011
APPROVED
Members Present: Maureen Bartz,JoAnne Cope,Jason Eisold,Mike Eliason,Barb Farrell
Members Absent: None
Staff Present: Dan Schultz,Director of Parks and Recxeation and Sonja Honl,Recording
Secretary
Student Volunteer: Stephen Sawyer
Others Present: None
1. CALL TO ORDER: Eliason called the meeting to order at 7:02 p.m.
2. ADDITIONS TO THE AGENDA: None.
3. APPROVAL OF THE AUGUST 22,2011 MEETING MINUTES: MOTION by Farrell to
approve the minutes of the August 22,2011 meeting. SECOND by Cope. Ayes: 5 Nays:0 Motion
passed.
4. AUDIENCE INPUT: None
5. DISCUSSION (Response to Audience Input): None
6. OLD BUSINESS: None
7. NEW BUSINESS:
a. 10 Year Capital Improvement Plan-Schultz reviewed the projects coming up in 2012 and future
projects through 2018. For 2012,the UMore ball fields will be funded with parks dedication funds,
while the Central Park paver replacement will come out of the Building CIP fund. We will also be
looking at updating the Community Center Banquet Room and Lobby in 2012. The replacement
of playground equipment at Erickson Park is coming up in 2013. Funds from the playground
replacement/ma.intenance fund are set aside for this,and we could possibly use park improvement
funds to add additional equipment there. We can bring this item back and update the cost when it
gets closer to 2013. It was noted that the Erickson Park playground area is smaller than other
playground areas and we also have to keep in mind how close it is to ball fields. T'he Commission
questioned the need for tennis courts (2013 item) and wondered if there was data that would
support the need for more courts. Schultz explained that be understood the addition as an effort to
be more proactive growing tennis facilities and becoming a stronger tennis community. He has
relayed to the City Council the Parks and Recreation Commission's thoughts regarding the demand
for other sports and their concerns about taking away a field at this time for tennis courts. Schultz
suggested having a joint meeting of the City Council and the Parks and Recrearion Commission to
discuss tennis courts as well as other community amenities. We will soon be receiving data on all
sports from the youth athletic association and we can share this information with the City Council.
Schultz continued with the review of budget items through 2018 and egplained that the budget is
fluid and can change from year to year. The items listed for 2012 are to be approved soon by the
City Council and those are the ones we are focusing on. We can discuss this aga.in at the next
meeting in conjunction with a list of proposed improvements and see if the Commission wants to
highlight any items. Schultz mentioned that he could have a concept plan by the negt meeting for
the McMenomy Woods,and might also have information soon regarding adding signage and
improving the trails in Carroll's Woods.
b. Review of Parks and Recreation Fees and Fee Policy—Schultz eaplained that we review our
fees and fee poliry on annual basis to make sure our fees are in line with those of other similar
cities. He was looking for feedback on two items that have recendy come up: allowing rental of
the disc golf course and allowing rental of the skate park. He would like to discuss possibly having
some type of permit process so we know who is using these facilities. This way if there are issues
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PARKS & RECREATION COMMISSION
Regular Meeting Minutes
September 26, 2011
with trash,portable toilets or damage,we have a record of recent users. Staff will check with other
cities to get more information and bring this back to the next meeting. Schultz reviewed the
current fee policy for the Community Center,Ice Arena and Steeple Center. He will bring back
rental fee comparisons for these facilities,as well as field fees,to next month's meeting. This was
only an update. Schultz informed the Commission that he will be attending a RAAA meeting next
month and player fees will be discussed.
c. Director's Report—T'he parks improvement fund bala,nce as of August 31,2011 was
$1,407,699.25. Dedication fees of$6,800 were received in August. No grants or donations were
received. Interest was $81.68. There were expenditures of$24,954.58 for Marshes of Bloomfield
planning,UMore ball field planning and the Family Resource Center Grant Project. The parks
improvement fund will be reimbursed for the Fatnily Resource Center project expense.
Community Garden Improvements—T'he plastic edging around the gardens at the corner of
Chili Ave. and 145�St.W.was recendy replaced with poured concrete curbing. T'he majority of
the cost for the curbing was paid for using funds donated by the Rosemount Garden Club.
Costume Exchange—For the second year,we are coordinating a community Halloween costume
exchange. A number of costumes have already come in. Those who donate a costutne receive a
coupon that they can exchange for a"nev�'costume.
Improvements at Schwarz Pond Park-The Schwarz Pond Park improvements are complete.
The new dock and landscaping have been installed. They look very nice and we have already
received compliments on the improvements.
UMore Ball Fields—We are working on an agreement with SKB to grade the UMore ball field
site this fall/winter so that we can put the project out for bid in the Spring of 2012.
8. ADJOURNMENT-MOTION by Bartz to adjourn the meeting. SECOND by Cope. Ayes: 5
Nays: 0 Motion passed. The meeting was adjourned at 7:47 p.m.
Respectfully submitted by
Sonja Honl,Recording Secretary
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