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HomeMy WebLinkAbout2011 11-28 PRC Minutes PARKS � RECREATION COMMISSION Regular Meeting Minutes November 28, 2011 APPROVED Members Present: Maureen Bartz,JoAnne Cope,Jason Eisold,Mike Eliason Members Absent: Baxb Farrell Staff Present: Dan Schultz,Director of Parks and Recreation and Sonja Honl,Recording Secretary Student Volunteers: Stephen Sawyer, CeCe-Amari Gaines Others Present: None 1. CALL TO ORDER: Eliason called the meeting to order at 7:03 p.m. Schultz introduced our new Student Volunteer,Ce-Ce Amari Gaines. Ce-Ce Amari is a freshman at Rosemount High School. She and Steven Sawyer will both be Student Volunteers on the Parks and Recreation Commission. 2. ADDITIONS TO THE AGENDA: None. 3. APPROVAL OF THE OCTOBER 24,2011 MEETING MINLTTES: MOTION by Cope to approve the minutes of the October 24,2011 meeting. SECOND by Bartz. Ayes:4 Nays:0 Motion passed. 4. AUDIENCE INPUT: None 5. DISCUSSION(Response to Audience Input): None G. OLD BUSINESS: a. Review of Parks and Recreation Fees and Fee Policy-Schultz reviewed answers to questions about the Fees and Fee Poliry from last month's meeting. Schultz checked with the Public Works Department and the Field Maintenance Fee does need to be adjusted from$30/hour to$35/hour. Schultz also explained how some other cities provide and charge for field staff for baseball and softball tournaments,and some differences in shelter rental fees in other cities based on the sizes of their shelters. He reviewed what equipment rental is available in Rosemount with our shelters and, finally,provided the Commission with information on how other cities charge for tennis court rentals. At their October meeting,the Parks and Recreation Commission had asked for recent tennis court rental statistics. Schultz checked on this and found that the Middle School and Parks and Recreation Department were the two groups that reserved tennis courts in 2011. T'he Commission noted that the USTA had not requested any court rentals. Based on the 2011 rental information provided,it appears that tennis courts in Rosemount are not in demand for tournament tennis. In suminary,Schultz recommended that the Field Maintenance Fee be changed from$30/hour to$35/hour and that we wait until February or March of 2012 and then survey neighboring cities again regarding their ice rental and gym rental fees. MOTION by Bartz to recommenti that the Field Maintenance Fee be increased from$30/hour to$35/hour and we survep neighboring communities aga.in in March of 2012 to compare ice rental and gym rental rates. SECOND by Cope. Ayes: 4 Nays: 0 Motion passed. MOTION by Cope to change the wording on page 28 under the paragraph"Regular use of the Classrooms"from"An organization can reserve up to one year in advance of the reservation period,and is charged a$25 reservation fee."to"An organization can reserve up to one year in advance of the reservation period,and is charged a non-refvndable$25 reservation fee." SECOND by Eisold. Ayes: 4 Nays: 0 Motion passed. b. Cartoll's Woods Trails Map—Staff recendy walked the Carroll's Woods trails to map egisting trails. Staff noted some smaller trails/footpaths,some of them very steep and narrow,that have been created by individuals using the woods and that may be on school property. We will work with the school district to see if any of these should be included in our trail map. Assigning trail loop distance,naming the loops and some type of signage that would identify the loops as well as where people are on the loops,are details that we will be working on. Eisold asked if we could have - 1 - PARKS 8� RECREATION COMMISSION Regular Meeting Minutes November 28, 2011 way-finding signs for this. Per Schultz,we can look into it. The Commission suggested that trail loops could be named simply,such as by color,with colored dots on posts that could be placed along the route to help those using the trails keep track of which loop they are on. This would be especially useful in case of emergencies. Schultz will bring back more details and some options for naming of the trails to negt month's meeting. 7. NEW BUSINESS: a. Decembet 2011 Meeting Date—Next month's Parks and Recreation Commission meeting falls on Monday,December 26. City offices are closed this day and Schultz asked if the Co�unission would be available to meet on Monday,December 19 instead. The Commissioners agreed to hold their meeting on December 19,2011. MOTION by Eisold to recommend that the Parks and Recreation Commission hold their December 2011 Commission meeting on Monday,December 19,2011. SECOND by Bartz. Ayes: 4 Nays: 0 Motion Passed. b. Director's Report-The Parks Improvement Fund Balance as of October 31,2011 was $1,372,260.37. Schultz noted that the fund balance that was listed in the October Director's Report was $100,000 short of what it should have been due to a recording errox. The fund balance total was corrected in this month's report. UMore Ball Field Grading—Grading is complete and we are ready to move forward.He will try and bring a plan to the December meeting if it is ready. We hope to have the project bid out this winter. Parent Education Conference—The Parks and Recreation Departrnent participated the annual District#196 resource fa.it for parents that was held in eaxly November at Eastview High School. Information on Parks and Recreation programs was handed out at the event. Community Gardens—Three new locations have been tilled for community gardens that will be available in 2012: Winds and Jaycee Parks have sig ZO'x 20'plots each,and Biscayne Park has eight 20'x 20'plots. The garden plots at the future athletic complex site will be moved to a more suitable location for 2012. Dakota County Greenway Planning—Dakota County's Planning Division has begun the planning process for two greenways in Rosemount.There will be a meeting in the Banquet Room at the Rosemount Community Center on Thursday,December 8 from 6:00—8:00 p.m. Schultz invited the Commissioners to attend December 8 meeting. Ryland Homes Proposed Subdivision—The City received a preliminary proposal for a single family housing development on land east of Akron Ave.and north of Co.Rd.42. Schultz handed out information at the meeting which included a map of the site. The development will be built in phases,beginning with 50 homes. Approximatelp eight acres of parkland could come to us in phases,the first being approximately two acres. We will have more information when we receive a more detailed plan. A power line easement runs over the land designated on the plan for a park. The developer has been informed that the City does not usually give park dedica�ion for utility easements. Eisold asked if cash in lieu of land might be considered,and we could use the funds to purchase the triangle piece of property to the north of the development. T'he Commission has discussed this piece of property in the past. Its proximity to the future athletic complex site might make it good site for a maintenance building/equipment storage/parking site or possibly for some type of recreational use.Schultz will share this information with the City Council and Administration. 8. ADJOURNMENT-MOTION by Eisold to adjourn the meeting. SECOND by Bartz. Ayes: 4 Nays:0 Motion passed. The meeting was adjourned at 8:10 p.m. Respectfully submitted by Sonja Honl,Recording Secretary - 2 -