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HomeMy WebLinkAbout2011 12-18 PRC Minutes PARKS � RECREATION COMMISSION Regular Meeting Minutes December 19, 2011 APPROVED Members Present: Mauree�Bartz,JoAnne Cope,Jason Eisold,Mike Eliason,Baxb Farrell Members Absent: None Staff Present: Dan Schultz,Director of Parks and Recreation and Sonja Honl,Recording Secreta,ry Student Volunteers: None Others Present: Eric Zweber, Senior Pla,nner, Community Development Department 1. CALL TO ORDER: Eliason called the meeting to order at 7:00 p.m. 2. ADDITIONS TO THE AGENDA: None. 3. APPROVAL OF THE NOVEMBER 28,2011 MEETING MINUTES: MOTION by Eisold to approve the minutes of the November 28,2011 meeting. SECOND by Cope. Ayes: 5 Nays: 0 Motion passed. 4. AUDIENCE INPUT: None 5. DISCUSSION (Response to Audience Input): None G. OLD BUSINESS: a. Greystone Preliminary Plat—Schultz reviewed the preliminaxy pla.t and several maps of the development. The development pla.n shows 50 single family lots,and it appears to meet the City's requirements for trail and sidewalk amenities. On the preliminary plat,Outlot B,which is approximately 1.97 acres,is identified as the area where the park would be built. This would allow for a park that would be appropriate for a development of this size. Schultz reviewed a memo to the City's Community Development,Planning and Engineering sta,ff that was included in the packet. The memo listed detailed comments from Schultz regarding the plan. T'hese comments included: that the parks dedication for 50 units would be two acres of land, cash in lieu of land,or a combination of those;that there is .25 acres identified as an easement on the site and we would not give credit for this;that sta.ff wouldn't support giving parks dedication for Outlot C as it is part of the pedestrian and bicycle system,as this is the same as sidewalks and trails,and developers aren't given parks dedication credit for this;and that staff is recommending anp cash dedication the Citp is to receive for this development be paid on a per unit basis and be collected at the time the building perxnit fees are collected. The memo also listed the following four conditions that Schultz recommended including as part of the recommendation fox approval: the developer is responsible for any cost and coordination for the moving of the power line poles in Oudots B and C in order to develop the public park and trails;the developer provides a grading plan for the public parks axeas that is acceptable to the Parks and Recreation Director and the City Engineer;the developer rough grades the proposed park land per the subdivision ordinance;the developer clarifies the details of the overhead power line easements in Outlot B and that it is no wider than 35 feet from the east property line. It was suggested that the wording on the fourth item regarding power lines be changed to "no wider than required by Xcel Energy's easement". Regarding the easement,it was suggested that we get in writing what can and cannot happened,and that the developer is responsible for moving the poles. MOTION by Bartz to recommend that the City Council approve the Grepstone Preliminary Plat (Ryla,nd Homes) with the conditions identified in the review memo provided by the Parks and Recreation Director,with the fourth bullet item in the recommendation changed to"no wider than requ.ired by Xcel Energy's easement". SECOND by Farrell. Apes: 5 Naps: 0 Motion passed. - 1 - PARKS � RECREATION COMMISSION Regular Meeting Minutes December 19, 2011 b. Carroll's Woods Trail Maps—Schultz reviewed trail maps which included several options fox trail loops. Items to be considered include whether we should have a map at the entrances to the park,and whether to include unpaved trail options,such as a sign near Schwarz Pond telling that there is an unpaved trail,and its length. The Commission thought both of these were good ideas. Schulta will bring this item back to the January meeting.The Commission suggested that we put numbered markers along the trails so that if someone is lost,they can use these to find their way out. The importance of having signs to let people know that pets must be on a leash was also mentioned. Schultz clarified that there are alreadp signs in place that state this. 7. NEW BUSINESS: a. Director's Report—The Parks Improvement Fund Balance as of November 30,2011 was $1,375,885.35. Grants/Other totaled$18,983.12 for the Japcee Rink settlement payment for boards that were ma.de of a ma.terial that did not withstand the weather,and for a " reimbursement for the Family Resource Center project. Interest for the month was $59.21. There were no donations. Expenditures totaled$10,784.35 for replacement boards at the Jaycee Paxk rink and for the UMore ball field project. Breakfast with Santa—Breakfast with Santa took pla.ce in the Rosemount Community Center gym on December 3. Two hundred and nine participants registered for this fun event that included breakfast,crafts and a visit from Santa and Mrs. Claus. Letters from Santa—Santa.letters are still being answered. We have had approximately 80 requests so far this year. Warming Houses—Wartning houses were set to open on December 19,but due to the warm weather this has been delayed. The rinks will be flooded and shelters will open as soon as weather permits. Pickle Ball—Last week Schultz met with a resident who is interested in promoting pickle ball in Rosemount and has a plan to restripe the Claret Park tennis courts. Pickle ball is similar to tennis,but with a smaller court and net. The resident would like to offer pickle ball lessons and adult leagues,and possibly adult bean bag toss leagues,too. There ma.y also be interest in adding horseshoe pits at Claret Park. Schultz will bring more information back to the Commission in January regarding this. 8. ADJOURNMENT-MOTION by Farrell to adjourn the meeting. SECOND by Cope.Ayes: 5 Nays: 0 Motion passed. 'The meeting was adjourned at 7:47 p.m. Respectfullp submitted by Sonja Honl,Recording Secreta.ry -2 -