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HomeMy WebLinkAbout2012 02-27 PRC Minutes PARKS 8� RECREATION COMMISSION Regular Meeting Minutes February 27, 2012 APPROVED Members Present: Maureen Bartz,JoAnne Cope,Jason Eisold,Mike Eliason,Barb Farrell Members Absent: None Staff Present: Dan Schultz,Director of Parks and Recreation and Sonja Honl,Recording Secretary Student Volunteers: Stephen Sawyer,Ce-Ce Amari Gaines Others Present: Tom Schuster,Parks Supervisor 1. CALL TO ORDER: Eliason called the meeting to order at 7:03 p.m. 2. ADDITIONS TO THE AGENDA: None. 3. APPROVAL OF THE JANUARY 23,2012 MEETING MINLJTES: MOTION by Farrell to approve the minutes of the January 23,2012 meeting. SECOND by Cope. Ayes:4 Nays:0 Motion passed. Barta arrived. 4. AUDIENCE INPUT: None 5. DISCUSSION(Response to Audience Input): None G. OLD BUSINESS: a. Greystone Preliminary Plat—The developer has submitted a revised preliminary plat. Schultz included a map of the development location,a plan for the current development,a plan for the future expanded development,and a memo to City staff with several recommendations.Schultz reviewed the plans and the memo items. The Commission had some concerns about not collecting parks dedication now.Per Schultz,we will record a declaration from the owner of the property that states he is carrying the burden of parks dedication for both oudots and attach this to the development covenant. Bartz liked the sidewalks included in the development.She noted that there were some sections of sidewalk that were not on residential property and asked whether the homeowner's association would be responsible for clearing these in the winter. This is a concern, because often these sections are not cleared of snow. MOTION by Bartz to recommend the City Council approve the Greystone Preliminary Plan with the conditions identified in the review memo provided by the Parks and Recreation Director,with the following conditions atta,ched(adding a third bullet item): That a mutual agreement be made between the City and the landowner for a land dedication of 2.16 acres conriguous and to the north of the plotted parcel. If the City and the landowner do not mutually agree,the Ciry would receive cash in lieu of land to be paid at the rate at the time of the final pla.t. SECOND by Farrell. Ayes: 5 Nays: 0 Motion passed. b. Cartoll's Woods Trail Maps—This map was discussed at our last meeting. Color copies of the revised trail map were included in this month's Commission packet. Tom Schuster,Parks Supervisor,worked with Julie Wotczak,GIS Specialist,and others to gather data on the trails in Carroll's Woods.A map of the trails was then created. T'his map will be placed at several entrances to Carroll's Woods and at different points along the trails. A QR code will be included at the bottom of the map for the convenience of those using the trails. The QR code will also be included on the City's website. Schuster was in attendance to answer any questions the Commission might have about the map. 'The Commission asked if streets on the west side of the park(Cobbler Ave. and Clover Ln.) could be identified on the map. They were impressed by the map and thanked Schuster for his work on this project. MOTION by Eisold to approve finalizing the Carroll's Woods Trails Map. SECOND by Bartz. Ayes: 5 Nays: c. UMore Ball Field Project Update—Schultz handed out a Preliminary Phase 1 Cost Estimate and a Layout and Materials Plan for the project,and reviewed the items on the cost estimate. Schultz also reviewed a map and aerial view of Northview Park in Eagan,which is similar to what we will - 1 - PARKS � RECREATION COMMISSION Regular Meeting Minutes February 27, 2012 be building. The aerial view showed trees in some of the concrete areas. The Commission thought would be a nice amenity at the ball fields. The Commission thought the amount listed for shrubs ($4,200) and perennials ($6,855)was high and asked if these could be reduced and more funds put toward trees. Schultz also reviewed the alternate items listed in the preliminary cost estimate. If the bids come in lower than expected,we may be able to include some of these alternate items. MOTION by Cope to support putting this project out to bid. SECOND by Farrell. Ayes: 5 Nays: 0 Motion passed. Cope asked that discussion on naming the facility be included on next month's agenda. 7. NEW BUSINESS: Schultz informed the Commission that recendy a letter from the City was mailed to some residents regarding rezoning parks from public/institutional to single family residential. This issue is going to be addressed at a public hearing on February 28 at City Hall. The public hearing will also be televised. Schultz mentioned this so that the Commission members could attend the hearing or watch it on T.V. to get a better understanding of the issue. The Commission egpressed some concern about the rezoning and how it might affect parks such as Carroll's Woods/Schwa.rz Pond Park. a. Director's Report—T'he Parks Improvement Fund Balance as of January 31,2012 was $1,347,354.18. No dedication fees were received this month. No grants were received and there was no interest. There were no donations or expenditures. Family Fun Fest—The Parks and Recreation Department hosted the annual Winter Family Fun Fest in the gym and arena at the Community Center on February 17. Approximately 540 people attended the event. Special Presentation at the Steeple Center—On February 23,National Geographic photographer Annie Griffiths appeared at the Rosemount Steeple Center to share her experiences traveling around the world as a photographer. There was a packed house for the event,with 304 people attending. The Dakota County Libraty,Rosemount Area Arts Council,and Rosemount Parks and Recreation Department cosponsored this event. Funding was provided by the Clean Water,Land and Legary Amendment. City Council Goals—The City Council Goal recently met to discuss goals for 2012-13. A list of the goals was included in this month's Commission packet. Schultz reviewed the goals,which included increasing trail connections in the Ciry, (such as a trail connection that would run along Hwp 3 through the Community Center parking lot),and building a Hwy 3 underpass.The Commission asked if the underpass would get people to a safe sidewalk on the east side of Hwy 3,and where the sidewalk would lead. Schultz will bring back a greenway plan and more information on this. The Commission also asked for details on the goal regarding developing an extended program to increase community and neighborhood amenities,such as benches,trees and landscaping. The Commission asked if benches could be installed in Carroll's Woods,and also on the new fishing pier at Schwarz Pond Park. T'his could possibly be an Eagle Scout project. 8. ADJOURNMENT -MOTION by Cope to adjourn the meeting. SECOND by Farrell.Ayes: 5 Nays: 0 Motion passed. The meeting was adjourned at 8:37 p.m. Respectfullp submitted by Sonja Honl,Recording Secretary - 2 -