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Home My WebLink About6.i. Expenditure Approval from the Donation Account – Parks & Recreation Dept EXECUTIVE SUMMARY City Council Regular Meeting: June 21, 2016 AGENDA ITEM: Expenditure Approval from the Donation Account – Parks & Recreation Dept. AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. 6.i. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: ddj RECOMMENDED ACTION: Motion to approve the donation expenditure of $23.02 and $226.79 from the Veterans’ Memorial donation account for the purchase of flowers to be planted around the memorial at Central Park, $500 for Arbor Day and $1,207.50 for Safety Camp. EXPENDITURE AMOUNT USE/ITEM PURCHASED DONATION FROM $23.02 Ken Talbert – Flowers to be planted around the memorial at Central Park Various $226.79 Ken Talbert – Supplies for the Memorial Day event Various $500.00 Cross Nursery – Arbor Day Dakota Electric $1,207.50 Pilgrim Promotions – Safety Camp Various $1,957.31 Total SUMMARY Please consider the expenditure from the Donation Account for the above items. 2 DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Various Amount Received: Various Receipt # for Donation: # N/A Purpose of Donation: Vets’ Memorial – Flowers to be planted around memorial at Central Park Account # for Donation: 101-22223 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $23.02 To be Spent from Acct #: 101-45100-01-439.00 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Vets’ Memorial – Flowers to be planted around memorial at Central Park AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101-36230.00: $23.02 Amend Expenditure Acct #101-45100-01-439.00 $23.02 (The two-dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-22223 (Donation Liability #) $23.02 Credit: 101-36230.00 $23.02 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on June 21, 2016. 3 DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Various Amount Received: Various Receipt # for Donation: # N/A Purpose of Donation: Vets’ Memorial – Flowers to be planted around memorial at Central Park Account # for Donation: 101-22223 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $226.79 To be Spent from Acct #: 101-45100-01-439.00 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Vets’ Memorial – Flowers to be planted around memorial at Central Park AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101-36230.00: $226.79 Amend Expenditure Acct #101-45100-01-439.00 $226.79 (The two-dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-22223 (Donation Liability #) $226.79 Credit: 101-36230.00 $226.79 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on June 21, 2016. 4 DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 04-05-16 from Dakota Electric Amount Received: $500 Receipt # for Donation: 94439 Purpose of Donation: Arbor Day – Cross Nursery - Trees Account # for Donation: 101-22223 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $500 To be Spent from Acct #: 101-45100-01-439.00 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Arbor Day – Cross Nursery - Trees AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101-36230.00: $500 Amend Expenditure Acct #101-45100-01-439.00 $500 (The two-dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-22223 (Donation Liability #) $500 Credit: 101-36230.00 $500 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on June 21, 2016. 5 DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 1st State Bank of Rosemount, Dakota Electric, MN Energy Resources Amount Received: Various Receipt # for Donation: # N/A Purpose of Donation: Safety Camp – Pilgrim Promotions-T-Shirts Account # for Donation: 101-22223 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $1207.50 To be Spent from Acct #: 101-45100-01-439.00 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Safety Camp – Pilgrim Promotions-T-Shirts AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101-36230.00: $1207.50 Amend Expenditure Acct #101-45100-01-439.00 $1207.50 (The two-dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-22223 (Donation Liability #) $1207.50 Credit: 101-36230.00 $1207.50 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on June 21, 2016.