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Home My WebLink About6.n. MS4 Annual ReportI:\City Clerk\Agenda Items\Approved Items\6.n. MS4 Annual Report.docx EXECUTIVE SUMMARY City Council Regular Meeting: June 21, 2016 AGENDA ITEM: MS4 Annual Report AGENDA SECTION: Consent PREPARED BY: Christine Watson, Public Works Coordinator AGENDA NO. 6.n. ATTACHMENTS: MS4 Annual Report for 2015 APPROVED BY: ddj RECOMMENDED ACTION: Motion to approve the MS4 Annual Report for 2015 and authorize its submittal to the MPCA. BACKGROUND Attached for your information is the Municipal Separate Storm Sewer System (MS4) Annual Report for 2015. This report outlines the requirements for the maintenance and operation of the storm sewer system, as well as the city’s actions towards meeting those requirements in 2015. This report is required by the Minnesota Pollution Control Agency to be submitted by June 30 of each year as part of the City’s National Pollutant Discharge Elimination System (NPDES) Permit. A requirement of the NPDES Permit is to conduct an annual public informational meeting to invite public input on the City’s Stormwater Pollution Prevention Plan (SWPPP). This meeting was held on April 27, 2015. There we no attendees. SUMMARY Staff recommends that City Council approve the 2015 MS4 Annual Report and authorize the submittal of the report to the MPCA. You are currently logged in as: Rosemount City MS4 If this is correct, click the 'Next' button. If this information is incorrect, contact Cole Landgraf (651-757-2880, cole.landgraf@state.mn.us) or Rachel Stangl (651-757- 2879, rachel.stangl@state.mn.us). Before you begin... A fillable Microsoft Word document with all of the questions is available at https://www.pca.state.mn.us/sites/default/files/wq-strm4-06a.doc (for personal use only, not for submittal). The MS4 Annual Report for 2015 will automatically save your answers when you hit the ‘Next’ button at the bottom of each page. If you wish to leave the MS4 Annual Report for 2015 and complete the document at another time, you may do so by hitting ‘Next’ at the bottom of your current page to save your progress before exiting the document. Return to the survey by following the previously used web link, and again login using your email and assigned password credentials. Once you successfully log in, your previous answers will appear. The MPCA will email a PDF of your MS4 Annual Report for 2015 information to you in a confirmation email within three business days after you submit this form. You may print a copy of the MS4 Annual Report for 2015 for your records at any time by pressing the ‘Print’ button at the bottom of the page. Additionally, it is possible to save a PDF copy of the MS4 Annual Report for 2015 if you are working on a computer with OneNote (a program often included in Microsoft Office packages). Detailed saving instructions are available at stormwater.pca.state.mn.us/index.php/Guidance_for_saving_MS4_annual_reports. MS4 Annual Report for 2015 Page 1 of 15Thursday, June 16, 2016 MS4 Annual Report for 2015 Reporting period: January 1, 2015 to December 31, 2015 Due: June 30, 2016 Instructions: Complete this annual report to provide a summary of your activities under the 2013 MS4 Permit (Permit) between January 1, 2015 and December 31, 2015. MPCA staff may contact you for additional information. Fillable document available at https://www.pca.state.mn.us/sites/default/files/wq- strm4-06a.doc (for personal use only, not for submittal). Questions: Contact Cole Landgraf at 651-757-2880 or cole.landgraf@state.mn.us or Rachel Stangl at 651-757-2879 or rachel.stangl@state.mn.us. MS4 General Contact Information Full name Christine Watson Title Public Works Coordinator Mailing address 2875 145th Street West City Rosemount State MN Zip code 55068 Phone 651-322-2091 Email christine.watson@ci.rosemount.mn.us Preparer Contact Information (if different from the MS4 General Contact) Full name Title Organization Mailing address City State Zip code Phone Email MS4 Annual Report for 2015 Page 2 of 15Thursday, June 16, 2016 MCM 1: Public Education and Outreach The following questions refer to Part III.D.1. of the Permit. Q2 Did you select a stormwater-related issue of high priority to be emphasized during this Permit term? [Part III.D.1.a.(1)] Yes No Q3 What is your stormwater-related issue(s)? Check all that apply. TMDL(s) Local businesses Residential BMPs Pet waste Yard waste Deicing materials Household chemicals Construction activities Post-construction activities Other Q4 Have you distributed educational materials or equivalent outreach to the public focused on illicit discharge recognition and reporting? [Part III.D.1.a.(2)] Yes No Q5 Do you have an implementation plan as required by the Permit? [Part III.D.1.b.] Yes No Q6 How did you distribute educational materials or equivalent outreach? Check all that apply and provide circulation/audience associated with each item. [Part III.D.1.a.] Brochure Newsletter Utility bill insert Newspaper ad Radio ad Television ad Cable access channel Stormwater-related event School presentation or project Website Other (1) Other (2) Other (3) Q7 Intended audience? Check all that apply. MS4 Annual Report for 2015 Page 3 of 15Thursday, June 16, 2016 Residents Local Businesses Developers Students Employees Other Newsletter School presentation or project Website Q8 Enter the total circulation/audience (if unknown, use best estimate): Newsletter 7500 School presentation or project 65 Website 100 Provide a brief description of each activity related to public education and outreach (e.g. rain garden workshop, school presentation, public works open house) held and the date each activity was held from January 1, 2015 to December 31, 2015. [Part III.D.1.c.(4)] Q9Date of activity Q10Description of activity Date (mm/dd/yyyy)11/13/2015 Stormwater Pollution Prevention presentation with Rosemount Elementary School fifth grade Date (mm/dd/yyyy)03/11/2015 Annual Public Meeting held at City Hall (no attendees) Date (mm/dd/yyyy)07/01/2015 Rosemount City News newsletter article - Easy Ways We Can All Help Reduce Water Pollution Date (mm/dd/yyyy)11/01/2015 Rosemount City News newsletter article - Limit Your Salt Use This Winter Date (mm/dd/yyyy)03/01/2015 Rosemount City News newsletter article - MS4 Pond Maintenance Date (mm/dd/yyyy) Date (mm/dd/yyyy) Date (mm/dd/yyyy) Q11 Between January 1, 2015 and December 31, 2015, did you modify your BMPs, measurable goals, or future plans for your public education and outreach program? [Part IV.B.] Yes MS4 Annual Report for 2015 Page 4 of 15Thursday, June 16, 2016 No MCM 2: Public Participation/Involvement The following questions refer to Part III.D.2.a. of the Permit. Q12 You must provide a minimum of one opportunity each year for the public to provide input on the adequacy of your Stormwater Pollution Prevention Program (SWPPP). Did you provide this opportunity between January 1, 2015 and December 31, 2015? [Part III.D.2.a.(1)] Yes No Q13 What was the opportunity that you provided? Check all that apply. Public meeting Public event Other Q14 Did you hold a stand-alone meeting or combine it with another event? Stand-alone Combined Enter the date of the public meeting (mm/dd/yyyy): 3/11/2015 Enter the number of citizens that attended and were informed about your SWPPP: 0 Q17 Between January 1, 2015 and December 31, 2015, did you receive any input regarding your SWPPP? Yes No Q19 Between January 1, 2015 and December 31, 2015, did you modify your BMPs, measurable goals, or future plans for your public participation/involvement program? [Part IV.B.] Yes No MCM 3: Illicit Discharge Detection and Elimination The following questions refer to Part III.D.3. of the Permit. MS4 Annual Report for 2015 Page 5 of 15Thursday, June 16, 2016 Q20 As of December 31, 2015, have you enacted a regulatory mechanism which prohibits non-stormwater discharges to your MS4? Yes No Q21 Provide either a website address to the above regulatory mechanism or upload a copy. How will you provide this regulatory mechanism? Website address Upload Q22 Website address: http://sterlingcodifiers.com/codebook/index.php? book_id=452&chapter_id=57112#s534716 Q24 Did you identify any illicit discharges between January 1, 2015 and December 31, 2015? [Part III.D.3.h.(4)] Yes No Q25 Enter the number of illicit discharges detected: 3 Q26 How did you discover these illicit discharges? Check all that apply and enter the number of illicit discharges discovered by each category. Public complaint Staff Q28 Enter the number discovered by staff: 3 Q29 Did any of the discovered illicit discharges result in an enforcement action (this includes verbal warnings)? Yes No Q30 What type of enforcement action(s) was taken and how many of each action were issued between January 1, 2015 and December 31, 2015? Check all that apply. Verbal warning Notice of violation Fines Criminal action Civil penalties Other Enter the number of verbal warnings issued: 3 MS4 Annual Report for 2015 Page 6 of 15Thursday, June 16, 2016 Q31 Did the enforcement action(s) taken sufficiently address the illicit discharge(s)? Yes No Q33 Do you have written Enforcement Response Procedures (ERPs) to compel compliance with your illicit discharge regulatory mechanism(s)? [Part III.B.] Yes No Q34 Provide either a website address to the above ERPs or upload a copy. How will you provide these ERPs? Website address Upload Q36 Click the "up arrow" icon below to upload a file. When it has uploaded successfully, a unique ID will appear in the box. Only files less than 10 MB in size will upload. ref:0000000052:Q36 Q37 Did you train all field staff in illicit discharge recognition (including conditions which could cause illicit discharges) and reporting illicit discharges for further investigations? [Part III.D.3.e.] Yes No Q38 How did you train your field staff? Check all that apply. Email PowerPoint Presentation Video Field Training Other The following questions refer to Part III.C.1. of the Permit. Q39 Did you update your storm sewer system map between January 1, 2015 and December 31, 2015? [Part III.C.1.] Yes No Q40 Does your storm sewer map include all pipes 12 inches or greater in diameter and the direction of stormwater flow in those pipes? [Part III.C.1.a.] Yes No Q41 Does your storm sewer map include outfalls, including a unique identification (ID) number and an associated geographic coordinate? [Part III.C.1.b.] MS4 Annual Report for 2015 Page 7 of 15Thursday, June 16, 2016 Yes No Q42 Does your storm sewer map include all structural stormwater BMPs that are part of your MS4? [Part III.C.1.c.] Yes No Q43 Does your storm sewer map include all receiving waters? [Part III.C.1.d.] Yes No Q44 In what format is your storm sewer map available? Hardcopy only GIS CAD Other Q45 Between January 1, 2015 and December 31, 2015, did you modify your BMPs, measurable goals, or future plans for your illicit discharge detection and elimination (IDDE) program? [Part IV.B.] Yes No MCM 4: Construction Site Stormwater Runoff Control The following questions refer to Part III.D.4. of the Permit. Q46 As of December 31, 2015, have you enacted a regulatory mechanism that is at least as stringent as the Agency's general permit to Discharge Stormwater Associated with Construction Activity (CSW Permit) No. MN R100001 (http://www.pca.state.mn.us/index.php/view-document.html?gid=18984) for erosion and sediment controls and waste controls? [Part III.D.4.a.] Yes No Q47 Have you developed written procedures for site plan reviews as required by the Permit? [Part III.D.4.b.] Yes No Q48 Have you documented each site plan review as required by the Permit? [Part III.D.4.f.] Yes No MS4 Annual Report for 2015 Page 8 of 15Thursday, June 16, 2016 Q49 Enter the number of site plan reviews conducted for sites an acre or greater of soil disturbance between January 1, 2015 and December 31, 2015: 9 Q50 What types of enforcement actions do you have available to compel compliance with your regulatory mechanism? Check all that apply and enter the number of each used from January 1, 2015 to December 31, 2015. Verbal warnings Notice of violation Administrative orders Stop-work orders Fines Forfeit of security of bond money Withholding of certificate of occupancy Criminal actions Civil penalties Other Enter the number of verbal warnings issued: 13 Enter the number of notice of violations issued: 7 Enter the number of stop-work orders issued: 4 Q51 Do you have written Enforcement Response Procedures (ERPs) to compel compliance with your construction site stormwater runoff control regulatory mechanism(s)? [Part III.B.] Yes No Q52 Enter the number of active construction sites an acre or greater that were in your jurisdiction between January 1, 2015 and December 31, 2015: 8 Q53 Do you have written procedures for identifying priority sites? [Part III.D.4.d.(1)] Yes No Q54 How are sites prioritized? Check all that apply. Site topography Soil characteristics Types of receiving water(s) Stage of construction Compliance history MS4 Annual Report for 2015 Page 9 of 15Thursday, June 16, 2016 Weather conditions Other Q55 Do you have a checklist or other written means to document site inspections when determining compliance? [Part III.D.4.d.(4)] Yes No Q56 Enter the number of site inspections conducted for sites an acre or greater between January 1, 2015 and December 31, 2015: 128 Q57 Enter the frequency at which site inspections are conducted (e.g. daily, weekly, monthly): [Part III.D.4.d.(2)] Weekly Q58 Enter the number of trained inspectors that were available for construction site inspections between January 1, 2015 and December 31, 2015: 3 Q59 Provide the contact information for the inspector(s) and/or organization that conducts construction stormwater inspections for your MS4. List your primary construction stormwater contact first if you have multiple inspectors. (1) Inspector name Meghan Litsey Organization WSB & Associates, Inc Phone (Office)763-287-7155 Phone (Work Cell)612-723-9166 Email mlitsey@wsbeng.com Preferred contact method Email (2) Inspector name Rich Lonnquist Organization City of Rosemount Phone (Office)651-322-2055 Phone (Work Cell)651-485-1834 Email rich.lonnquist@ci.rosemount.mn.us Preferred contact method Email (3) Inspector name Mitch Hatcher Organization WSB & Associates, Inc Phone (Office)651-322-2015 Phone (Work Cell)612-360-1316 Email mitch.hatcher@ci.rosemount.mn.us MS4 Annual Report for 2015 Page 10 of 15Thursday, June 16, 2016 Preferred contact method email Q60 What training did inspectors receive? Check all that apply. University of Minnesota Erosion and Stormwater Management Certification Program Qualified Compliance Inspector of Stormwater (QCIS) Minnesota Laborers Training Center Stormwater Pollution Prevention Plan Installer or Supervisor Minnesota Utility Contractors Association Erosion Control Training Certified Professional in Erosion and Sediment Control (CPESC) Certified Professional in Stormwater Quality (CPSWQ) Certified Erosion, Sediment and Storm Water Inspector (CESSWI) Other Q61 Between January 1, 2015 and December 31, 2015, did you modify your BMPs, measurable goals, or future plans for your construction site stormwater runoff control program? [Part IV.B.] Yes No MCM 5: Post-Construction Stormwater Management The following questions refer to Part III.D.5. of the Permit. Q62 As of December 31, 2015, have you enacted a regulatory mechanism to incorporate all requirements as specified in Part III.D.5.a. of the Permit? Yes No Q63 What approach are you using to meet the performance standard for Volume, Total Suspended Solids (TSS), and Total Phosphorus (TP) as required by the Permit? [Part III.D.5.a.(2)] Check all that apply. Refer to the link http://www.pca.state.mn.us/index.php/view-document.html? gid=17815 for guidance on stormwater management approaches. Retain a runoff volume equal to one inch times the area of the proposed increase of impervious surfaces on-site Retain the post-construction runoff volume on site for the 95th percentile storm Match the pre-development runoff conditions Adopt the Minimal Impact Design Standards (MIDS) An approach has not been selected Other method (Must be technically defensible--e.g. based on modeling, research and acceptable engineering practices) Other, describe: The City's policy for developments and redevelopments greater than 1 acre in which the City will not be providing a regional storm water system, is to provide storage for the runoff from the 100 year, 24 hour storm event on-site. MS4 Annual Report for 2015 Page 11 of 15Thursday, June 16, 2016 Developments will be required to provide 1/12 of an acre-foot/acre/day of infiltration for the entire site's acreage. Q64 Do you have written Enforcement Response Procedures (ERPs) to compel compliance with your post-construction stormwater management regulatory mechanism(s)? [Part III.B.] Yes No Q65 Between January 1, 2015 and December 31, 2015, did you modify your BMPs, measurable goals, or future plans for your post-construction stormwater management program? [Part IV.B.] Yes No MCM 6: Pollution Prevention/Good Housekeeping for Municipal Operations The following questions refer to Part III.D.6. of the Permit. Q66 Enter the total number of structural stormwater BMPs, outfalls (excluding underground outfalls), and ponds within your MS4 (exclude privately owned). Structural stormwater BMPs 1697 Outfalls 161 Ponds 65 Q67 Enter the number of structural stormwater BMPs, outfalls (excluding underground outfalls), and ponds that were inspected from January 1, 2015 to December 31, 2015 within your MS4 (exclude privately owned). [Part III.D.6.e.] Structural stormwater BMPs 1697 Outfalls 31 Ponds 13 Q68 Have you developed an alternative inspection frequency for any structural stormwater BMPs, as allowed in Part III.D.6.e.(1) of the Permit? Yes No Q69 Based on inspection findings, did you conduct any maintenance on any structural stormwater BMPs? [Part III.D.6.e.(1)] Yes No MS4 Annual Report for 2015 Page 12 of 15Thursday, June 16, 2016 Q70 Briefly describe the maintenance that was conducted: Clean sump man holes if over 50% full. Q71 Do you own or operate any stockpiles, and/or storage and material handling areas? [Part III.D.6.e.(3)] Yes No Q72 Did you inspect all stockpiles and storage and material handling areas quarterly? [Part III.D.6.e.(3)] Yes No Q73 Based on inspection findings, did you conduct maintenance at any of the stockpiles and/or storage and material handling areas? Yes No Q74 Briefly describe the maintenance that was conducted: Maintained stockpiles as needed. Q75 Between January 1, 2015 and December 31, 2015, did you modify your BMPs, measurable goals, or future plans for your pollution prevention/good housekeeping for municipal operations program? [Part IV.B.] Yes No Partnerships Q84 Did you rely on any other regulated MS4s to satisfy one or more Permit requirements? Yes No Additional Information If you would like to provide any additional files to accompany your annual report, use the space below to upload those files. For each space, you may attach one file. You may provide additional explanation and/or information in an email with the subject YourMS4NameHere_2015AR to ms4permitprogram.pca@state.mn.us. Q86 Click the "up arrow" icon below to upload a file. When it has uploaded successfully, a unique ID will appear in the box. Only files less than 10 MB in size will upload. MS4 Annual Report for 2015 Page 13 of 15Thursday, June 16, 2016 Q87 Click the "up arrow" icon below to upload a file. When it has uploaded successfully, a unique ID will appear in the box. Only files less than 10 MB in size will upload. Q88 Click the "up arrow" icon below to upload a file. When it has uploaded successfully, a unique ID will appear in the box. Only files less than 10 MB in size will upload. Q89 Optional, describe the file(s) uploaded: Owner or Operator Certification The person with overall administrative responsibility for SWPPP implementation and Permit compliance must certify this MS4 Annual Report. This person must be duly authorized and should be either a principal executive (i.e., Director of Public Works, City Administrator) or ranking elected official (i.e., Mayor, Township Supervisor). I certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gathered and evaluated the information submitted. Based on my inquiry of the person or persons who manage the system, or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete (Minn. R. 7001.0070). I am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment (Minn. R. 7001.0540). Yes By typing my name in the following box, I certify the above statements to be true and correct, to the best of my knowledge, and that information can be used for the purpose of processing my MS4 Annual Report. Name:Patrick Wrase Title:Director of Public Works / City Engineer 06/15/2016 MS4 Annual Report for 2015 Page 14 of 15Thursday, June 16, 2016 Date: (mm/dd/yyyy) When you are ready to submit, you must click the 'Submit' button at the bottom of this page. Provide the email(s) of the individual(s) you would like to receive the MS4 Annual Report for 2015 submittal confirmation email from the MPCA. After you click the Submit button below, please allow up to three business days to receive this email. Email (1)christine.watson@ci.rosemount.mn.us Email (2)pwadm@ci.rosemount.mn.us Email (3)mlitsey@wsbeng.com Print or save a copy of your completed MS4 Annual Report for 2015 for your records. The MPCA will email a PDF of your MS4 Annual Report for 2015 information in a confirmation email within three business days after you submit this form to the email(s) you provided above. You may print a copy of the MS4 Annual Report for 2015 for your records by pressing the ‘Print’ button at the bottom of the page. Additionally, it is possible to save a PDF copy of the MS4 Annual Report for 2015 if you are working on a computer with OneNote (a program often included in Microsoft Office packages). Detailed saving instructions are available at stormwater.pca.state.mn.us/index.php/Guidance_for_saving_MS4_annual_reports. If you have any questions, contact MPCA staff Cole Landgraf (cole.landgraf@state.mn.us, 651-757-2880) or Rachel Stangl (rachel.stangl@state.mn.us, 651-757-2879). MS4 Annual Report for 2015 Page 15 of 15Thursday, June 16, 2016