HomeMy WebLinkAbout6.h. Motion Authorizing Execution of Master Subscriber Agreement between City of Rosemount and the State of Minnesota Office of State Court Administration for Data Sharing
EXECUTIVE SUMMARY
City Council Regular Meeting: July 5, 2016
AGENDA ITEM:
Motion Authorizing Execution of Master
Subscriber Agreement between City of
Rosemount and the State of Minnesota
Office of State Court Administration for
Data Sharing
AGENDA SECTION:
Consent
PREPARED BY: Mitchell Scott, Chief of Police AGENDA NO. 6.h.
ATTACHMENTS: Resolution; Master Subscriber
Agreement with the City of Rosemount;
Request Form for Minnesota Government
Access
APPROVED BY: ddj
RECOMMENDED ACTION: Motion to Approve a Resolution and Authorize Signatures of
the Master Subscriber Agreement between City of Rosemount and the State of Minnesota
Office of State Court Administration for Data Sharing
BACKGROUND
Staff is requesting City Council to review and authorize the execution by the City Administrator on behalf
of the City of Rosemount Prosecuting Attorney’s Office of the attached Master Subscriber Agreement
together with the Request Form for Minnesota Government Access. These data sharing and system
access agreements are required for the efficient performance of duties of the Prosecuting Attorney as
required or authorized by law or court rule.
ISSUE
The Rosemount Prosecuting Attorney’s Office requires data transfer capability for the transmission of data
to and from the courts. Accordingly, the Prosecuting Attorney’s Office requests authorization for the City
Administrator to execute such data sharing and system access agreements with and between the Office of
State Court Administration as may be necessary. This authorization is necessary as a result of a statewide
change in the systems used to access court data. As with the prior data access system, there is no charge to
the City of Rosemount for use of the new system. This is nearly identical to the request being made on
behalf of the City of Rosemount Police Department as a separate agenda item so their office can obtain
access to the same data sharing system.
RECOMMENDATION
Staff recommends a motion to approve and authorize signatures of the City Administrator on the Master
Subscriber Agreement between City of Rosemount and the State of Minnesota Office of State Court
Administration for Data Sharing.
CITY OF ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO. 2016 -
RESOLUTION AUTHORIZING EXECUTION OF MASTER SUBSCRIBER AGREMENT
FOR MINNESOTA COURT DATA SERVICES BETWEEN THE CITY OF ROSEMOUNT
AND THE MINNESOTA OFFICE OF STATE COURT ADMINSTRATION AND
AUTHORIZING EXECUTION OF THE REQUEST FORM FOR MINNESOTA
GOVERNEMENT ACCESS (MGA) LOGIN ACCOUNT AND ANY AMENDMENTS
(CITY OF ROSEMOUNT PROSECUTING ATTORNEY’S OFFICE)
WHEREAS, the City of Rosemount desires to enter into agreements with the State of
Minnesota, Office of State Court Administration to allow the Rosemount Prosecuting Attorney’s
Office to engage in one way or two way transmission of information between the Rosemount
Prosecuting Attorney’s Office and the Office of State Court Administration, some of which may
include Court information that is not accessible to the public. Both the City of Rosemount, described
in the Agreement as “the Subscriber”, and the Office of State Court Administration, described in the
Agreement as “the Court”, benefit from the efficient performance of duties.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Rosemount,
Minnesota as follows:
1. That the Master Subscriber Agreement by and between the State of Minnesota-Office of State
Court Administrator and the City of Rosemount is hereby approved.
2. That the Rosemount City Administrator, Dwight Johnson, is authorized to execute the Master
Subscriber Agreement referenced above on behalf of the City of Rosemount. In addition, the
Rosemount City Administrator, Dwight Johnson, is authorized to execute on behalf of the City
of Rosemount and on behalf of the Rosemount Prosecuting Attorney’s Office the Request Form
for Minnesota Governmental Access (MGA) Login Account and to designate the Rosemount
City Administrator, Dwight Johnson, as the agency director/manager authorizing the request
and to designate the Rosemount Prosecuting Attorney, Daniel J. Fluegel, as the agency account
manager. The Rosemount City Administrator, Dwight Johnson, is further authorized to sign
any subsequent amendment or agreement that may be required by the State of Minnesota to
maintain the City of Rosemount’s connection to the systems and tools offered by the Minnesota
State Courts.
PASSED AND ADOPTED BY THE COUNCIL ON THIS 5th DAY OF JULY 2016.
Mayor William Droste
ATTEST:
Clarissa Hadler, City Clerk
CERTIFICATION
Clarissa Hadler, duly appointed City Clerk of the City of Rosemount, Dakota County,
Minnesota, certifies that on July 5, 2016, at a regularly held meeting of the Rosemount City Council,
the foregoing Resolution was duly adopted and this copy is a true and correct copy of the Resolution
adopted at that meeting.
_______________________________________
Clarissa Hadler, City Clerk