HomeMy WebLinkAbout3.a. City Hall Parking Lot ImprovementsI:\City Clerk\Agenda Items\Approved Items\3.a. City Hall Parking Lot Improvements.docx
EXECUTIVE SUMMARY
City Council Work Session: July 11, 2016
AGENDA ITEM: City Hall Parking Lot Improvements,
ENG0174
AGENDA SECTION:
Updates
PREPARED BY: Mitch Hatcher, Project Engineer AGENDA NO. 3.a.
ATTACHMENTS: Parking Lot Design Options APPROVED BY: ddj
RECOMMENDED ACTION: Discussion and Direction
ISSUE
At the June 13, 2016 City Council Work Session staff presented options for the improvements to the City
Hall lower parking lot. During discussions two additional options of expanded parking and a modified
police entrance were discussed. After further discussion and evaluation, staff is seeking recommendation
for the parking lot improvements including the 4 original options presented.
BACKGROUND
The basic project at the lower City Hall parking lot includes removing the existing pavement and installing
4 inches of new pavement. Four regular parking stalls will be lost due to a change in requirements for
larger ADA stalls. The project cost for this work is approximately $200,000.
Below are several options for upgrading the existing parking lot based on feedback from the police
department and public works staff. The costs provided are in addition to the cost for replacing the
pavement in the parking lot. A figure has been provided to illustrate the options.
Option 1: Dedicated police entrance: $115,000
Install median within parking lot to establish police entrance
6 new parking stalls are created
Install storm sewer to address drainage changes caused by median
Install metal railing along the median to restrict pedestrians from walking near garage
entrance
Option 1 will require the police phone to be relocated to the lower entrance. This is proposed
to be completed as a separate project and the cost is unknown at this time. The proposed cost
does not address removing or repairing the brick retaining walls on the west and south side of
the building.
Option 2: Sidewalk Repair: $18,000
Replace sidewalk panels and add ADA compliant ramp near lower doors to City Hall
Add ADA compliant pedestrian ramps to the existing sidewalk surrounding the parking lot
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Option 3: Improve drainage along north side of City Hall: $15,000
Install a new catch basin at the northwest corner of the building
Grade grass area north of City Hall to direct drainage to the new catch basin
Option 4: Additional Parking: $79,000
Install 23 new regular stalls and relocate 2 ADA stalls to the north end of the parking lot.
Relocate the dumpster to east side of parking lot, north of City Hall.
Option 5 and 6 were briefly evaluated and discussed as requested. Option 5 consisted of removing the
existing garage building and expanding parking in the northeast corner of the site. The project cost for
Option 5 was estimated to be $156,000. Option 6 consisted of modifying the police garage to allow for
police vehicles to exit north of the building through the public works area and out to Brazil Avenue. This
option would also include removing of the existing garage building. This option would include major
modifications to the existing building and extensive excavation and retaining walls. The construction cost
of Option 6 was estimated to be upwards of $600,000. Both Option 5 and 6 involves removing of the
garage building currently on site, but at this time does not account for the loss of storage and future
replacement of the building at a new location. If option 6 was preferred staff would recommend a detailed
feasibility report be completed along with additional input from the Facilities Task Force and City Council.
After discussions regarding Option 5 and 6, it was determined to move the project forward with the
original 4 options as presented at the June 13 meeting.
The total cost to replace the pavement in the parking lot and include Option 1, 2, 3, & 4 is $425,000.
Pavement replacement can be delayed for several years if Council is comfortable with current condition of
the pavement in the parking lot. Delaying the project will not change the scope of the project cost with
the exception of construction inflation, or adding additional options in the future.
If Council is to authorize plans and specifications and order the project at the July 19, 2016 CC meeting,
the design and bidding schedule would allow for a construction start date middle of September with
completion by the end of October.
Funding for the parking lot improvements is proposed from the Parking Lot Maintenance fund. The
current balance of the assigned funds in the Parking Lot Maintenance fund is approximately $729,000. Of
this amount, $400,000 is reserved for the improvements of the Community Center Parking Lot in a joint
project with the National Guard. The remaining $329,000 could be utilized for the City Hall Parking Lot
along with Option 1 with a total estimated cost of $315,000. The additional Options 2, 3, and 4 totaling
$112,000 could be funded with the balances available in the Building CIP.
SUMMARY
Staff is requesting Council review and consideration for proceeding with the development of plans and
specifications for the City Hall parking lot and trail improvements.