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HomeMy WebLinkAbout20160613 CCM WSROSEMOUNT CITY COUNCIL WORK SESSION PROCEEDINGS JUNE 13, 2016 CALL TO ORDER Pursuant to due call and notice thereof a regular work session of the Rosemount City Council was held on Monday, June 13, 2016 at 6:32 p.m. in the park shelter at Jaycee Park, 15425 Shannon Parkway, Rosemount. Mayor Droste called the meeting to order with Council Members Nelson, Weisensel and Demuth attending. Council member DeBettignies was absent. Staff present included City Clerk Hadler, City Administrator Johnson, Chief of Police Scott, Director of Public Works/City Engineer Wrase, Assistant City Engineer Hatcher, Parks & Recreation Director Schultz, Community Development Director Lindquist, Finance Director May, Senior Planner Klatt, and Planner Nemcek. CALL TO ORDER 1.A. Public Comment Alba Nowlin, resident, noted concerns about how cars park next to the hockey rink on the path or in the grass, at Jaycee Park during the winter, instead of the in the parking lot. She also inquired about when Shannon Parkway will be repaved south of 42. Assistant City Engineer Hatcher responded that the improvement is scheduled for 2017. Mayor Droste asked Parks & Recreation Director Schultz to give an overview of Jaycee Park. Mr. Schultz discussed park usage; children in playground, building use, field use, community gardens and hockey rinks. The playground was replaced two years ago, the batting cage was replaced recently, and dugout covers were built a couple years ago. Jim Hickle, resident and President of Gigabit Minnesota, noted that the company will be adding fiber in the Bloomfield neighborhood. DISCUSSION 2.A. Public Park Planning in the Greystone Development Parks & Recreation Director Schultz discussed plans for a 4-acre park in the Greystone development. He noted the importance of a park in this neighborhood due to the fact it is bounded by Akron Avenue, and railroad tracks. The Parks and Recreation Commission hired a firm to create two different park designs for discussion purposes. Staff had initially noted various amenities that should be planned for, including basketball courts, hockey rinks, playground, parking, and a “ga-ga pit”. The Commission reviewed the two design concepts and recommended removal of formal sporting fields and placement of multi-use open space instead. Mr. Schultz presented a “Concept C” illustration showing the Commission’s final recommendation; which includes a basketball court, garden plots, play area, a baseball stop with no infield, and a large open play area. Mr. Schultz invited feedback from Council on the concept. Council member Weisensel inquired about use of the retention pond for skating. Mr. Schultz stated the elevation would not be good for that use. Council member Nelson inquired about the ability to maintain grass that is flooded every year. He also stated that he would prefer that there is a parking lot. 6.b. ROSEMOUNT CITY COUNCIL WORK SESSION PROCEEDINGS JUNE 13, 2016 Mayor Droste discussed comments Council had heard about the lack of pleasure skating, even though there is an area in Central Park that is not heavily utilized. Council member Weisensel inquired further about use of the pond for skating. Staff discussed the difficulties. Mr. Wrase stated that staff could examine design options. Council members and staff discussed other possible options at the park; water fountain, public art, skate area, etc. 2.B. Discussion of Comprehensive Planning Issues Community Development Director Lindquist discussed the issues around the Comprehensive Plan. Staff has held two neighborhood meetings so far. There are three plan areas that are being revised. Ms. Lindquist noted the issue at the SKB site, including the proposed heavy industrial use. Ms. Lindquist gave a historical overview of the northeast corner of the city; its heavy-industrial and light- industrial uses, and past zoning and land-use decisions. She expressed staff concerns regarding the visibility of industrial areas and the ability to develop residential properties in neighboring areas. She suggested that due to the wider impacts, there is a need for a communication in the wider community, given that there will most likely continue to be demand for industrial use in the city because Rosemount is on the metro fringe. Mayor Droste discussed the history and process of land use designation around the Flint Hills area. Council member Weisensel inquired about how industrial uses affect the values of neighboring properties. Council members and staff discussed impacts of industrial uses. Ms. Lindquist discussed another issue; the “MUSA” (Metropolitan Urban Service Area) and infrastructure that would not normally be in place before the 2030 MUSA deadline. The proposed use on the SKB site would utilize a large amount of water; the first phase would have sufficient city water available, the second phase would not and proposes include a potential well, which the city would not have any control over how groundwater is used. The proposal also proposes a holding tank for sewer use, as there are no existing sewer lines on or near the site. This proposal is not acceptable to staff, and expanding the sewer system would be very expensive. Council member Demuth discussed water issues and wastewater reuse, and suggested that we invest in data to prove whether or not the city is indeed utilizing too much water. Mr. Wrase noted that the city does currently have gauges on the wells that give measurements at regular intervals. Mayor Droste suggested this is more of a county or regional issue. Ms. Lindquist asked that Council provide feedback regarding these issues. She stated the issue needed to be a wider suggestion, instead of just what would come through a planning application process. The question is whether the city wants to continue to expand industrial uses, or if it wants to push business park – style development. Council member Nelson supported the SKB/Enerkem proposal when it was presented, but finds it difficult to visualize. He expressed concerns about odor at the site. ROSEMOUNT CITY COUNCIL WORK SESSION PROCEEDINGS JUNE 13, 2016 Mayor Droste summarized the policy issue around areas of the community with roads that support regional truck traffic. City Administrator Johnson reiterated the proposed community discussion. Council members and staff discussed how wide to open the discussion; neighborhood or community-wide. Ms. Lindquist stated that there is a site plan for the first phase, which does not include the Enerkem facility. Mayor Droste suggested a city-wide meeting to update the community and bring in various organizations that might be part of the discussion. 2.C. City Hall Parking Lot Improvements Director of Public Works/City Engineer Wrase presented the proposed improvements to the lower parking lot. One part of the parking lot is approximately 29 years old, and it appears it was built with substandard base materials and 3 inches of pavement. The other area is approximately 20 years old and is built with 5 inches of pavement. The estimated base cost to replace the parking lot is approximately $200,000. Mr. Wrase presented options for upgrading the lot and their costs; options include additional drainage, additional parking spaces on the north side of the lot, and the creation of a median and fence to segregate a police garage entrance. The total of base plus all the options would be approximately $425,000. City Administrator Johnson noted the benefits of the additional parking and police entry. Police Chief Scott noted the added flexibility during Leprechaun Days, as well as the additional child- pedestrian traffic in front of the police garage doors due to the splash pad. Council member Weisensel noted earlier discussions of removing the rear garage and concerns that we might be trying to patch that together and wondered if the Facilities Task Force should look into this. He suggests investing additional funds to reroute police traffic north out of the garage and to the east through the public works area. Staff stated the grades of the land are significant and that project would be very expensive. Council member Demuth stated she is supportive of leaving the garage where it is. She inquired about use of a rain garden for drainage. Assistant City Engineer Hatcher stated it would be a possibility at the end of that catch basin, but not the whole length without losing an entire row of parking. Ms. Demuth is supportive of moving forward with the whole project. Mayor Droste stated he was supportive of doing the whole project. Council member Nelson stated concerns over cost and an increased congestion with the additional parking spaces. Mr. Nelson also stated he does not believe the parking lot is bad enough to warrant the improvements. Council members and staff discussed the strategy of moving foot traffic away from the garage door. 2.D. Dakota County Draft 2017-2021 Capital Improvement Program ROSEMOUNT CITY COUNCIL WORK SESSION PROCEEDINGS JUNE 13, 2016 Director of Public Works/City Engineer Wrase discussed the letter he has drafted to submit to the County as they develop their Capital Improvement Plan. Points included support of the following projects; CSAH 42/TH 52 Interchange Project in 2017, short term improvements to CSAH 73 along its existing alignment, 2018 improvements to McAndrews Road, 2016 improvements to CSAH 42 signal management system, CSAH 42 pedestrian study. In addition, the city suggests the following: a joint powers agreement to address traffic issues around CSAH 42, Business Parkway, Biscayne Avenue, and 149th Street; a study of the intersection of Diamond Path and Connemara Trail, a traffic study at intersection of Diamond Path and 145th Street, coordinate with City staff when designing extension of Diamond Path to address stormwater issues. Council members discussed the draft briefly. Council member Nelson noted concerns about a left turn from 145th Street onto County Road 42, and the intersection of Akron and County Road 42. Mayor Droste noted an earlier discussion with the County and that the traffic counts don’t warrant more controls. 2.E. City of Rosemount Consulting Pool Selections Director of Public Works/City Engineer Wrase gave an overview of the results of the consulting pool selection process. A total of 41 firms submitted proposals; some of which submitted proposals in multiple fields. Council members Weisensel and Nelson, Dan Schultz, Kim Lindquist and Pat Wrase reviewed the proposals and rated them according to; past project performance, capacity of the team to complete work assignments, demonstrated qualifications, project manager experience, project approach, office location and fee schedule. Final selections were made on those rankings and will be recommended at the next City Council meeting. Mayor Droste inquired about collaboration with other cities during the process. Mr. Wrase stated there was not coordination once the proposals were received. Mayor Droste also inquired about costs of transitioning some projects away from WSB, who the City has worked with for approximately 20 years. He stated the need for determining where the project records reside. He also stated the potential for additional workload for the next City Engineer due to additional contacts or discussions. Andy Brotzler, of WSB, discussed one data set that was held by WSB; the program is owned by WSB, but the city owns the data, which can be exported to a spreadsheet. Council member Demuth thanked the committee members for all of the extra time they spent on the project. Community Development Director Lindquist noted the financial benefits of going to a consultant pool that will balance the additional costs of doing so. Council members discussed what would happen if there was a conflict of interest with one of the approved firms. Staff recommended that firms disclose current projects that might create a conflict. ROSEMOUNT CITY COUNCIL WORK SESSION PROCEEDINGS JUNE 13, 2016 UPDATES 3.A. Facilities Task Force City Administrator Johnson asked if Council members would like to interview the new applicants for the Facilities Task Force. Council agreed to interview on July 5th before the regular meeting. 3.B. Other Updates from Council and Staff City Administration Johnson noted the Council and Commission Bike Tour is set for Saturday, June 25th, at 8 a.m. One council member cannot attend. Council agreed to participate. Mr. Johnson also noted the Eagan Trap shoot on Sept 8th. Five participants are required. Council members agreed the City should participate and staff would work to find participants. Ms. Lindquist stated that a Planning Commissioner would be temporarily moving out of the city while he builds a new house in the city, but she recommends he be able to remain on the Commission. Council agreed. Council member Weisensel stated he will be attending the League of Minnesota Cities conference this week in St. Paul. Mayor Droste attended the Flint Hills scholarship dinner, and in a discussion with their staff learned they own seven ethanol plants. Mayor Droste will also be touring their new facility. ADJOURNMENT There being no further business to come before the City Council and upon a motion by Droste, second by Demuth, the meeting was unanimously adjourned at 9:40 p.m. Respectfully Submitted, Clarissa Hadler, City Clerk