Loading...
HomeMy WebLinkAbout20151117 CCM RMROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS NOVEMBER 17, 2015 CALL TO ORDER Pursuant to due call and notice thereof a regular meeting of the Rosemount City Council was held on Tuesday, November 17, 2015 at 7:00 p.m. in the Council Chambers at City Hall, 2875 145th Street West, Rosemount. Mayor Droste called the meeting to order with Council Members DeBettignies, Nelson, Weisensel and Demuth attending. Staff present included the following; o City Administrator Johnson o City Attorney Tietjen o Community Development Director Lindquist o City Clerk Hadler o Director of Public Works/City Engineer Wrase o Senior Planner Klatt o Parks & Recreation Director Schultz o Assistant Administrator Foster o Finance Director May o Chief of Police Scott The Pledge of Allegiance was said. ADDITIONS OR CORRECTIONS TO AGENDA City Administrator Johnson noted a change that was sent to Council earlier in the day that added Mayor Droste travel to item 6.p. Mr. Johnson clarified that the approval for item 6.j. was not for the wording of the sign. Motion by DeBettignies. Second by Demuth. Motion to Adopt the Agenda. Ayes: DeBettignies, Nelson, Droste, Weisensel, Demuth Nays: 0. Motion carried. PUBLIC COMMENT CONSENT AGENDA Motion by DeBettignies. Second by Weisensel. Motion to Approve the Consent Agenda. a. Minutes of the November 2, 2015 Regular Meeting Proceedings b. Bills Listing c. Approval of Ownership Change for Charter Cable d. Alarm Ordinance e. Declare Surplus Equipment – Police Department f. Solid Waste and Recycling Collection Service Contract g. 2016 Waste Abatement Community Funding Application and Joint Powers Agreement h. Prestwick Place – Public Park Project - Change Order #1 i. Dakota Broadband Joint Powers Agreement j. Steeple Center Sign - Minor PUD Amendment k. Accept Tort Liability Insurance Limits 6.b. ROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS NOVEMBER 17, 2015 l. Water Efficiency Grant Program m. Receive Bids/Award Contract – Wells 4 and 5 Sealing and Chippendale Observation Well n. Approve Change Order No. 1 – Horseshoe Lake Stormwater Lift Station o. Selection of Engineer for Utility Study p. Approval of City Council Travel Ayes: DeBettignies, Nelson, Droste, Weisensel, Demuth Nays: None. Motion carried. PUBLIC HEARING NEW BUSINESS 9.a. Js Quad, LLC Preliminary Plat, Final Plat, & Planned Unit Development approvals for a Culver’s Restaurant with Drive Through & Electronic Ground Sign Community Development Director Lindquist provided a summary of the staff report regarding the Culver’s restaurant approvals. Ms. Lindquist stated the biggest issue is with the incorporation of the drive-through. Staff does support the drive-through and utilizing a PUD to allow this use. The reason for this is that the restaurant use itself provides area for gathering and the developers are planning for pedestrian access. The restaurant allows for a large amount of seating; approximately 100 seats. The 10 am – 10 pm working hours are more conducive to community use, unlike some other fast food business models that are open hours before and after those times. Ms. Lindquist stated the Planning Commission did have concerns with the screening of the drive- through and the plan was modified to incorporate additional landscaping between the drive-through and Robert Street, as well as the north entrance drive. Ms. Lindquist explained that the site plan allows for 80 parking spaces, which is significantly higher than what is required. The developer has stated that due to high business traffic during certain times, this is necessary to avoid parking overflowing into the residential neighborhood. Ms. Lindquist stated that the Planning Commission supported the development on a 4-2 vote. The concerns of those voting against it is included the drive-through use and how this is not allowed in the Downtown Development Framework. Council member DeBettignies inquired about the signage. Ms. Lindquist responded the approval will allow for the sign, but the sign design itself would be approved administratively. Council member Weisensel stated that he supports the development and the use of the PUD so as not to apply the proposed Downtown framework too rigidly. Mayor Droste stated most of the questions he’s had from the public include “when will they open?” and invited the owners to speak. Maria Veach and John Laudenbach responded that they are hoping ROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS NOVEMBER 17, 2015 to open in April, depending on snow. Ms. Veach stated they own three Culver’s restaurants right now, are in the process of purchasing another existing Culver’s, and have a large number of existing staff looking to grow in their career by moving into management positions at new locations. Council member Weisensel asked about the Red Cross donations. Ms. Veach gave information on the Pint for a Pint program. Motion to adopt a resolution approving the Preliminary Plat for Rosemount Culvers. Motion by Weisensel. Second by Demuth. Ayes: DeBettignies, Nelson, Droste, Weisensel, Demuth Nays: 0. Motion carried. Motion to adopt a resolution approving the Final Plat for Rosemount Culvers. Motion by Demuth. Second by Weisensel. Ayes: DeBettignies, Nelson, Droste, Weisensel, Demuth Nays: 0. Motion carried. Motion to adopt a resolution approving the PUD Master Development Plan with Rezoning for Rosemount Culvers. Motion by DeBettignies. Second by Nelson. Ayes: DeBettignies, Nelson, Droste, Weisensel, Demuth Nays: 0. Motion carried. Motion to adopt an ordinance amending Ordinance B, the City of Rosemount Zoning Ordinance rezoning the Rosemount Culvers site from DT – Downtown Commercial to DT PUD – Downtown Commercial Planned Unit Development. Motion by Nelson. Second by Demuth. Ayes: DeBettignies, Nelson, Droste, Weisensel, Demuth Nays: 0. Motion carried. Motion to approve the Planned Unit Development Agreement for a Culvers Restaurant with a drive through facility and electronic ground sign and authorizing the Mayor and City Clerk to enter into this agreement. Motion by Droste. Second by Weisensel. Ayes: DeBettignies, Nelson, Droste, Weisensel, Demuth ROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS NOVEMBER 17, 2015 Nays: 0. Motion carried. 9.b. Letter of Intent for Dakota Fieldhouse City Administrator Johnson gave an overview of the staff report and item at hand. The Dakota Fieldhouse is a proposed project of Dan Corley, Dakota Fieldhouse LLC., who is seeking an economic development incentive in the form of a tax abatement, and possibly site development or acquisition, to get the project moving forward. The incentive would be worth approximately $1 million, which could leverage a more than $10 million project. In exchange for the city’s assistance, the facility would allow access to the public for a daily fee, as well as provide 5000 hours of use of indoor courts to RAAA (Rosemount Area Athletic Association). The Letter of Intent is non-binding by either side, but provides a course for the city to negotiate a contractual obligation that would be binding, setting a particular direction for the city. Council member Demuth asked Mr. Johnson to explain the tax abatement concept more in-depth. Mr. Johnson explained that tax abatement can use the property’s portion of city taxes to put towards development of the site. The abatement could go on for up to 15 years if the city chooses to. Council member DeBettignies asked about item number 5 in the letter, and whether “10 days” referred calendar or working days. City Attorney Tietjen responded that it would mean calendar days if it does not note “business days”. Mayor Droste stated it should probably be business days. Mayor Droste stated that there would need to be movement on the project by the end of next year or the contract ends. Council member Weisensel stated this project is a good opportunity for a community our size. Motion to approve the attached letter of intent with Dakota Fieldhouse L.L.C. and authorizing the Mayor and City Clerk to sign it, with addition of “business days” in item 5. Motion by Weisensel. Second by DeBettignies. Ayes: DeBettignies, Nelson, Droste, Weisensel, Demuth Nays: 0. Motion carried. 9.c. Solar Farm Subscription Agreement Community Development Director Lindquist gave an overview of the project. Rosemount would be one of four government entities to participate in the project, and would receive 6.7% of the value associated with the solar farm. The agreement is for 25 years, but it is simply a subscription and the city is not purchasing any equipment. Council member DeBettignies asked Ms. Lindquist to clarify the present value of $400,000 in savings works out. Ms. Lindquist explained that Xcel would end up crediting the City on their bill. Motion to approve Subscription Agreement and Authorize Mayor and Clerk to enter into the Agreement ROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS NOVEMBER 17, 2015 Motion by Nelson. Second by Weisensel. Ayes: DeBettignies, Nelson, Droste, Weisensel, Demuth Nays: 0. Motion carried. 9.d. 2015 Audit Changes Finance Director May gave a summary of the need for a new auditor for the Comprehensive Annual Financial Report (CAFR). Mr. May obtained four quotes for services. The lowest quote came from the company of MMKR (Montague, Karnowski, Radosevich & Co., P.A.). The three-year contract would be $82,100. Mr. May has met with all four of the firms who provided quotes and any of them could do the job well. Baker Tilly, who currents prepares and audits the report, will remain as the preparer of the report. Mr. May explained the concept of “material weakness” and how having a second firm provide the audit of the financial report would eliminate this material weakness. Chair Weisensel thanked Mr. May for figuring out how to remove the material weakness. Council member Nelson inquired what Baker-Tilly had charged for the audit in the past. Mr. May responded it was approximately $50,000. Motion to select Baker Tilly Virchow Krause to assist in the preparation of our Comprehensive Annual Financial Report (CAFR) and to select Malloy, Montague, Karnowski, Radosevich & Co., P.A. (MMKR) to complete the audit of our CAFR for the next three years. Motion by DeBettignies. Second by Weisensel. Ayes: DeBettignies, Nelson, Droste, Weisensel, Demuth Nays: 0. Motion carried. ANNOUNCEMENTS Mayor Droste reviewed the calendar of events. The next City Council meeting will be held on Tuesday, December 1st, 2015, at 7:00 p.m. ADJOURNMENT There being no further business to come before the City Council and upon a motion by Droste, second by DeBettignies, the meeting was adjourned at 7:50 p.m. Respectfully Submitted, Clarissa Hadler, City Clerk