Loading...
HomeMy WebLinkAbout2008 10-27 PARKS � RECREATION COMMISSION Regular Meeting Minutes October 27, 2008 APPROVED Members Present: Maureen Bartz,Jason Eisold,Mike Eliason,Sandy I{night,Kevin Strayton Members Absent: None Staff Present: Dan Schultz,Director of Parks and Recreation and Sonja Honl,Recording Secretary Student Volunteer: None Others Present: None 1. CALL TO ORDER: Eliason called the meeting to order at 7:01 p.m. 2. ADDITIONS TO THE AGENDA: None. Schultz did have an additional esecutive summary from the Dakota County Aging Initiative relating to agenda item 7.a.Senior Adult Services. 3. APPROVAL OF THE SEPTEMBER 22, 2008 MEETING MINUTES: MOTION by Bartz to approve the minutes of the September 22,2008 meeting. SECOND by Strayton. Ayes: 5 Nays: 0 Motion passed. , 4. AUDIENCE INPUT: None. 5. DISCUSSION (Response to Audience Input): None. 6. OLD BUSINESS: a. Family Resource Center— Lease Agreement—Currendy,the Community Action Council (CAC) leases the Family Resource Center from the City. The original lease was for 10 yeaxs,and is coming due in November. The CAC has requested some changes to the lease regarding outside maintenance,and sta,ff recendy met with them to discuss the changes. In the originallease,CAC was responsible for most of the outside maintenance and City staff was responsible for mowing and other park maintenance. The CAC is asking that the new lease be changed so that City staff is responsible for all of the outside maintenance. Schultz is recommending that the City take on some of the outside maintenance responsibilities,including window/glass replacement, trash collection, and painting/stauung the exterior of the building, but he did not xecommend City staff taking over the snow Yemoval. Schultz was in favor of recommending the new lease with the following change: that the section regarding snow removal be moved fxom item 2. b. to item 2.a. Schultz will meet with CAC sta,ff later this week regarding this change. MOTION by Eisold to recommend that the City Council approve a lease with the community Action Council to use the Fanvly Resource Center. SECOND by Knight. FRIENDLY AMENDMENT by Bartz to note that snow removal at the Family Resource Center will be the responsibility of the CAC. Ayes: 5 Nays: 0 Motion passed. b. Rosemount Veterans' Me1170�111 Walk—Schultz gave a brief overview of past discussions on this item. He provided an aerial photo of the site near the current veterans'memorial monument at Central Paxk that had been one of the original locations suggested for locating the memorial pavexs. Schultz also pxovided aerial photos of the site along the Koch Trail that the veterans group has now indicated they prefer. Recendy,the Rosemount Veterans'Memorial Walk group provided staff with a final la,ndscape architect's plan that included the placement of pavexs along both sides of a section of the Koch Trail in Central Park,beginning just north of the hockey rink. The plan included an entrance sign on the west side of the beguuzing of the tra,il. It was sta,ffls understanding,based on e-mailed correspondence from Jeff Nivala,RVMW member, that this plan,with no fla.gs or monuments,represented the final plan that the RVMW group had agreed upon. Gerald Gerrits,RVMW member,was in attendance and addressed the Commission. He sta.ted that the plan the Commission was looking at was only phase one of the project. Per Gerrits, the pla.n being discussed at tonight's meeting was one of two pla,ns the - 1 - PARKS & RECREATION COMMISSION Regular Meeting Minutes October 27, 2008 RVNIW gtoup had requested fxom Ken Gxieshaber,la.ndscape architect fYom SRF Consultants. Gerrits expressed his frustration with the architect and with the fact that the RVMW group has not received the second pla,n,which would include pavers,a sign, fla,gs,and seating areas with benches and monuments spaced along the trail. Gerrits stated that he had also previously provided staff with a drawing he had done representing this plan. Schultz had a copy of the plan Gerrits had drawn,as well as a landscape architect's pla.n similar to Gerrits' drawing,and he showed both of these plans to the Commission. The Commission asked that the RVMW members all get together and meet with a landscape axchitect, (if not GrieshabeY,then another landscape architect) and that they provide the City with a final plan for the memorial wa1k, including all pavers,signs, flags, seating areas,monuments, etc. Schultz also e�cpla�ned that this axea is the beginning of an interpretive trail, and an informational sign Yegarding this will be pla,ced on the west side of the trail entrance in the future. Because of this,the memorial sign and any proposed fla,gs and monuments at the beginning of the memoria,l walk should be located on the east side of the trail. The final plan should also include the be�inning and ending locations foY pavers. It should include wha.t they want now, as well as their ultimate vision for the futute,with everything they would possibly want. Gerrits e�cplained that the group did not want to submit a plan that they could not pay for. Pex Schultz,the pla,n they submit can always be scaled back,but the City needs to know their ultimate vision in order to plan for future City maintenance and improvements at this site. Sta,ff and the Com�nission e�cpressed frustration that the RVMW group does not seem to be able to come to a consensus on a pla,n. City sta,ff and the Commission are in favor of the project,but have been unable to get a final plan that all members of the RVMW gxoup agree on,despite repeated requests over the past two yeaxs. The item was tabled until November. 7. NEW BUSINESS: a. Senior Adult Services — City sta,ff recently held Senior Listening Sessions at the seniox housing complexes in Rosemount,as well as two public Senior Listening Sessions at the Rosemount Community Center. The purpose of the sessions was to gather information on current and future needs of Rosemount area seniors,in order for the City to better meet those needs. A detailed report of the findings from these sessions is included in this month's Commission packet. Some of the findings include: money and transportation are factors seniors consider when deciding which activities to participate in,those living in senior housing complexes are often provided with activities on-site,and some of the seniors wexen't aware of the activities offered at the Rosemount Community Center. It was sta,ffls recommendation that we work on further developing relationships/opportunities with the local senior housing facilities, the Apple Valley seniors group, Comxnunity Ed,etc., and also look into opportunities that may be provided through the new library. Schultz asked for input from the Commission regarding the xeport. T'he Commission asked whethex our senior activities could be included in the newsletters foY the various housing complexes,and also suggested that Evermoor has a coordinator we could possibly utilize. Bartz asked if there were any statistics available on what percentage of Rosemount's population is made up of seniors,as oux community has a younger than avexage population. Schultz will check with the City Planner regarding this. The Commission thought it was important to have a face/name as the contact and resource for seniors in the coxnmunity,and they also steessed that the seniors need to feel welcome. The Commission also thought we should keep in mind the evolving nature of the _ next generation of rerirees. They will be more active and have higher incomes,and we need to consider this in planning for activities in the future. Bartz noted that we spend approximately$30 per year,per senior in our community. She asked if we could get information on how much we spend per youth,per yeax. Schultz will see if this information is available. Schultz will bring the report and the Commission's comments to the November City Council work session. -2 - PARKS & RECREATION COMMISSION Regular Meeting Minutes October 27, 2008 b. Review of Parks and Recreation Fees and Fee Policy—Every yea,r the Commission reviews the Fees and Fee Policy. T'he current policy is included in this month's packet. Schultz explained that comparisons of ice fees and paxk xental fees are conducted every year to make sute oux fees�e line with the surrounding communities. It is harder to come up with comparisons for our Community Center room use fees,as it is more difficult to find similar spaces. Schultz will plan to bring back fee comparisons in November. Currently,we do not intend to increase fees unless we see drastic diffeYences. Schultz asked the Commission for their input regarding the fee policy. The Commission asked if we will charge the same fees for Dakota,County Technical College (DCTC) field use as we do at our other facilities. There was also a question regaxding the definition of Non-Prime Time Ice and Summex Ice on page 28. Schultz will revise this to clarify the descriptions. T'he Commission also noted that the Prime Time Hours and Non-Prime Time Hours are the same on page 28 of the policy. Per Schultz,this will be corrected. 8:32 p.m. Stxayton left the meeting due to another commitrnent. Eisold asked about the possibility of collecting a gate fee at arena events, either a set rate or a percentage of the gate,in order to cover additional costs the City may incus, such extra sta,ffing and cleaning. Schultz will do a comparison on this and bring information back to the Coxnmission. b. DI�eCtOr'S RepOrt-The park improvement fund balance as of September 30,2008 was $1,719,985.53. No parks dedication or grants were received in September. Interest was $29.05. There were expenditures of$432.50 fox the electrical work at the Central Park amphitheater and the Brazil Ave. trail extension. In-Kind Donation from SKB Environmenta,l—An In-Kind donation from SKB Environmental for $200,000 of grading services was received as part of the approval process for their expansion. They own Bola,nder&Sons,who would do the earth work. Per Schultz,it would cost appro�mately $500,000 to grade the property donated by Flint Hills Resources for the athletic complex, so we axe looking at UMORE Park and Dakota County Technical College as possible sites for grading. Per Schultz, there are also funds remauiing from the DCTC joint soccer complex project,and Schultz would like to have a work session with the Commission regarding this. Charlie's Park Tennis Courts —District 196 has indicated to City staff that they support moving forward with deeding a portion of Charlie's Paxk to the City. The City would be deeded land at Charlie's Park that includes the existing tennis cou.rts and land to be used for construction of new tennis courts. The City Attorney will be putting togethex an agteement and Schultz will bring this back to the Commission once it is completed. UMORE Advisory Comxnission—Knight informed the Commission that the UMORE Advisory Commission will be hosting an open house on November 6,where they will be presenting theix findings xegarding the sand and gravel study they conducted. 8. ADJOURNMENT MOTION by Knight to adjourn the meeting. SECOND by Bartz. Ayes: 4 Nays: 0 Motion passed. The meeting was adjourned at 8:48 p.m. Respectfully submitted by Sonja Honl, Recording Secretary - 3 -