HomeMy WebLinkAbout6.e. Steeple Center Lighting Project
EXECUTIVE SUMMARY
City Council Regular Meeting: August 16, 2016
AGENDA ITEM: Steeple Center Lighting Project AGENDA SECTION:
Consent
PREPARED BY: Dan Schultz, Parks and Recreation
Director AGENDA NO. 6.e.
ATTACHMENTS: Resolution APPROVED BY: ddj
RECOMMENDED ACTION: Motion to approve a Resolution to receive and reject the bids
for the Steeple Center Lighting project.
ISSUE
The Parks and Recreation Department recently put the Steeple Center Lighting Project out to bid. Staff
followed the state bidding laws with regards to posting the project in our official paper. We also posted the
project at the local building exchanges and sent direct mailings to several contractors. A pre-bid meeting
was held to give contractors a chance to walk through the project site and ask questions. We had five
contractors attend the walk through. The City received two bids for the project which are listed in the
table below. The total bid amounts that we received were for the cost of the equipment and installation.
Name Total Bid Amount
City Wide Electric $ 139,900
Lake Town Electric $ 143,700
Jeff Bartlett is the lighting designer and he estimated the cost for the equipment and installation as outlined
in the table below:
Item Cost estimate
Fixtures (34 fixtures) $ 63,780
Controller/data enabler $ 9,400
Installation $ 31,400
Contingency $ 6,400
Total $ 110,980
Additional costs for the project not included in Mr. Bartlett’s construction cost estimate are the system
programming and project management which were estimated to cost $5,500 and the design fee which was
$7,700. This brings the total estimated cost for the project to $124,180.
BACKGROUND
The City of Rosemount has commissioned Jeff Bartlett to develop a lighting art installation at the Steeple
Center. The Steeple Center lighting project will consist of the additional exterior and interior lighting of
the old church building and will focus mainly on the steeple and the front façade of the building along
Hwy 3. Attached are conceptual pictures of the proposed lighting effects the project will provide to the
facility. While the pictures are consistent with the direction of the Council, it is assumed that the elevations
will appear slightly different than the pictures. The pictures illustrate a dark façade with only the new
lighting. In reality, there are street lights, lights from the Library and new Steeple Center Addition, and
other ambient light that will affect the final visual effect of the project.
At the initial meeting regarding the project, there were four concepts discussed which were packaged by
cost and the number of lights proposed. The majority of the Council supported a fuller package, estimated
to cost approximately $133,000.
Mr. Bartlett has been working with EDI (Engineering Design Initiative) on the plans and specification
design for the project. With the budget direction from the Council in mind, Mr. Bartlett’s latest cost
estimate for the project was $124,180.
SUMMARY
Following a discussion regarding this project at the Special City Council work session meeting on Monday,
August 1, the City Council requested that staff bring back a motion to receive and reject all bids. Attached
is a resolution that if approved will receive and reject all bids for the project.
CITY OF ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2016 –
A RESOLUTION REJECTING ALL BIDS FOR THE
STEEPLE CENTER LIGHTING PROJECT
WHEREAS, the City Council of the City of Rosemount had directed staff to Advertise for Bids the
Steeple Center Lighting Project and such bids were opened and read aloud on July 14, 2016; and
WHEREAS, due to increased project cost, and potential future cost savings opportunities, the Council
has determined that it is in the public interest to receive and reject all bids at this time.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Rosemount, Minnesota:
1. All bids for the Steeple Center Lighting Project are hereby received and rejected.
ADOPTED this 16th day of August, 2016.
William H. Droste, Mayor
ATTEST:
Clarissa Hadler, City Clerk