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HomeMy WebLinkAbout2007 05-09 Special Mtg PARKS � RECREATION COMMISSION Special Meeting Minutes May 9, 2007 APPROVED Members Present: Maureen Bartz,Jason Eisold,Mike Eliason,Sandy I�night Members Absent: Kevin Strayton Staff Present: Dan Schultz,Director of Parks and Recreation and Sonja Honl,Recording Secretary Student Volunteer: jonathan Nutzman Others Present: None 1. CALL TO ORDER: Elia,son called the meeting to order at 8:00 p.m. 2. ADDITIONS TO THE AGENDA: 3. DISCUSSION ITEMS: a. Request for Qualifications— Master Planning for Outdoor Recreation Complex — The Parks and Recreation Comxnission agreed at the March 26,2007 meeting to have Schultz send out requests for qualifications (RFQ's)to several landscape architect firms for master planning for the outdoor recreation compleg. RFQ's were sent out to five firms,and all five submitted proposals. TBDA -The have not worked with WSB,but they are a qualified firxn. Their fees seemed high,they didn't identify a lot of egperience with municipal development,and we are not familiar with their staff. They may not fit what we are doing right now. SRF—They are currently working on Brockway Park. Their fees looked good,although they were a little higher in principal fees,they provided really good detail,and they have the experience and are a quality firm. Schultz liked that they included in information on how they estimate costs and that they stressed that they are accurate with budgets. This is important because we need to be accurate on this project if we have a referenduxn. SANDERS,WACSER,BERGLY—This is a smaller firm. They haven't worked with WSB in Rosemount. In talking with other Parks and Recreation staff they are very qualified. Schultz was not overly impressed with their submittal letter and drawings. Their fees looked good and Schultz liked that they had included experience installing artificial turf. They have good planners and experience and have worked with WSB in Mahtomedi. Knight liked the way they made use of space by overlapping fields in one of their examples. BRAUER AND ASSOC.—Their focus is on landscape architecture and park planning. One of their principals,George Watson,worked on Central Park in New York City. They have done work that makes them stand out. They included information on their organization's values,their focus is on parks, and they are highly regarded in their field. Their proposal included egcellent graphics,with very detailed drawings. They also included a long list of projects they have worked on with WSB. HBgi—We are currendy using HI{gi to update the parks master plan and have used them for many projects. They pride themselves on their ability to accurately estimate the cost of their projects. 'I'hey have a strong focus on parks. HKgi recently merged with Ingraham and Assoc.who we have also worked with in the past. Their fees seemed high for principals and senior principals. They had good graphics and their information was well presented. All of the firms had good recommendations. Schultz recommended going with Brauer and Assoc. based on all of the information they provided,the qualiry of their work,their experience with this type of project,their work experience with WSB,and their references. The Commission agreed with this recommendation. MOTION by Eisold to recommend that the City Council consider contracting with Brauer and Assoc. to be the master plan provider for the outdoor athletic complex. SECOND by Bartz. Ayes: 4 Nays: 0 Motion passed. Schultz will put together a scope of the master planning services to give to Brauer and Assoc.,get a proposal from them and bring it back to the Commission on May 21 for review,and then it will go before the City Council in June. - 1 - PARKS & RECREATION COMMISSION Special Meeting Minutes May 9, 2007 b. T�Iltlgle PPOpeI'L�/ Update—Schultz met with the landowner and his consultant last week regarding the concerns with the price for this property. They sta,ted that their price was a financed price,because they are proposing to be a financer and they have more costs due to this. Schultz asked what their price would be if we decided to pay cash for the property. The landowneY was not able to give staff a cash price. Per Schultz,we can discuss this again at the May 21 meeting. Schultz will talk to the City engineers about the property,too. We also want to include this in the master plan and make sure it is a useful piece of land. It is currendy in ag reserve unti12011. I�night asked if Flint Hills Resources will be looking at how we handle the development of the property they donated,and might donate more land in the future. Per Schultz,they haven't said anything,but it is a possibility. There was discussion on the value of the triangle property. Schultz egplained that we would have it appraised before any offer was made. Schultz also mentioned that there were facilities on the site (house,barn,old cars, etc.) that would need to be addressed as well as soil conditions. He did not receive as much information from the meeting with the landowner as he had expected. Looking at other]and (along Co.Rd.42 and east of Hwy. 52) that might be less expensive and more suitable for our needs was also mentioned. Per Schultz,some other landowners have contacted us and there may be other options. He will bring a map of other possible sites to next month's meeting. Eliason asked that redesi�ing Shannon and Erickson Parks be included in this process. The Commission discussed the current lack of available fields and that this should be addressed when revising the parks master plan. Schultz mentioned that the City Council adopted goals at the May 1 meeting. Schultz will bring these to the May 21 meeting. He will bring upda,ted copies of the 2007-2016 CIP plan,and the information on the athletic groups'needs to the May 21 meeting. Schultz informed the Commission that past Parks and Recreation Commission members Mark Jacobs,Eric Johnson and Kelly Sampo will be recognized at the first City Council meeting in June. 8. ADJOURNMENT MOTION by Eisold to adjourn the meeting. SECOND by Knight. Ayes: 4 Nays: 0 Motion passed. The meeting was adjourned at 9:18 p.m. Respectfully submitted by Sonja Honl, Recording Secretary - 2 -