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HomeMy WebLinkAbout9.a. First State Bank of Rosemount Relocate Drive-through EXECUTIVE SUMMARY City Council Regular Meeting: September 6, 2016 AGENDA ITEM: 16-36-CUP First State Bank of Rosemount Relocate Drive-through AGENDA SECTION: New Business PREPARED BY: Anthony Nemcek, Planner AGENDA NO. 9.a. ATTACHMENTS: Resolution, Site Location Map, Existing Footprint, Site Plan, Exterior Elevations, Landscape Plan, Planning Commission Minutes APPROVED BY: ddj RECOMMENDED ACTION: Motion to Approve a Resolution granting site plan approval and a conditional use permit for a financial institution with drive through for the First State Bank of Rosemount. SUMMARY First State Bank of Rosemount is requesting a conditional use permit and site plan approval to relocate its drive-through facility from the west side of its building to the rear. A financial institution with drive- through is a conditional use within the DT-Downtown Zoning district. Because the property was already developed when the DT ordinance was adopted the property never received a conditional use permit for its use. The proposed relocation of the drive through facility will bring the site more into compliance with the Downtown zoning ordinance by placing the canopy behind the building. The Planning Commission and Staff recommend approval of the CUP and site plan. GENERAL INFORMATION Applicant/Property Owner: First State Bank of Rosemount Property Location: 3025 145th Street West Size of Property: 1.06 Acres Comprehensive Plan Designation: DT-Downtown Zoning: DT-Downtown District Current Neighboring Land Uses: North – Library; East – Multi-Tenant Building; West – Commercial Service; South – Commercial Service Planned Neighboring Land Uses: Downtown The First State Bank of Rosemount is a 6,700 square foot building that was constructed in 1959 and currently features a drive-through on the west side of the building with six lanes that exit directly onto 145th Street West. If the conditional use permit is approved, the applicant will remove the majority of the 75’ canopy while retaining 25’ to use for a covered patio area for employees and customers. The new drive-through canopy will extend 32.5’ from the back of the building with two drive-up teller lanes and one lane for a drive-up ATM. Traffic patterns will change from two entry lanes and eight exit lanes to two entry and two exit lanes. This redesign reduces potential conflicts between vehicles entering and exiting the site and vehicles on 145th Street West. Also, the number of parking stalls available on the site will increase by twelve as a result of the change in traffic flow. 2 PLANNING COMMISSION ACTION The Planning Commission held a public hearing on August 23, 2016, to review the site plan and conditional use permit application. Commissioners had questions about the number of handicap accessible stalls, on street parking, and the volume of traffic at the drive through. The applicant noted that there is little room to add more on-street parking, and there is a fire hydrant in front of the building. Regarding the volume of traffic through the drive through, staff indicated that while there are six lanes, only 4 are used for business purposes. The applicant explained that foot traffic and drive-through traffic has decreased due to changes in the financial industry such as the proliferation of direct deposit and online banking. The applicant is not concerned about cars stacking. There were no comments from the public. After further discussion the Planning Commission recommended approval of the applications. SITE PLAN REVIEW Traffic Circulation The current traffic configuration has two vehicular entrances from 145th Street West and additional access to South Robert Trail through the parking lot shared with the property to the east. In addition to the two driveway exits onto 145th Street West, the existing drive-through facility features 6 lanes that all exit onto the street. Staff has worked with the applicant to reduce the number of exit lanes to two to greatly reduce potential conflicts. Parking While the City Code requires banks to provide one parking stall for every 400 square feet of gross floor area, or a required 17 stalls, in all other Commercial districts, the Downtown district is exempt from off- street parking requirements. The site currently contains 43 parking stalls. Even though 12 stalls will be removed to accommodate the relocated drive-through, an additional 24 stalls will be created with the reconfiguration of drive lanes and parking stalls within the site. If the conditional use permit is approved, the site will end up with 55 stalls. Currently the site provides two handicap parking stalls. With the additional spaces created, one additional stall must be added. The applicant is proposing to designate the southern-most stall on the row of parking on the west side of the site as handicap accessible. Exterior building materials and massing The exterior surfaces will remain unchanged from the brick that is currently used, and the fascia of the canopy will be a metal composite material. The pillars supporting the canopy and the new drive-up teller window will be finished in a brick face veneer to match the existing exterior wall coverings which will be in compliance with the City Code’s requirement that facades facing public right of way contain at least 75% brick face. Trash enclosure A new trash enclosure will be built near the rear of the site, and will feature exterior masonry finishes that match the existing building. The enclosure will be covered and provide space for a snow blower in addition to the trash receptacle. Landscaping City Code requires 8 trees or one for every 3000 square feet of land area, which totals 15 trees. As of now, the site complies with the ordinance criteria, and the applicant’s indicate one tree will be removed, but 4 will be added in addition to extensive foundation and ground plantings. Other proposed changes include increasing the width of the parking lot island on the western portion of the site to allow for increased landscaping which will provide additional opportunities to exceed the ordinance minimums. CONDITIONAL USE PERMIT 3 Legal Authority Conditional use permits (CUP) are considered quasi-judicial actions. In such cases, the City is acting as a judge to determine if the regulations within the Comprehensive Plan, Zoning Ordinance, and Subdivision Ordinance are being followed. Generally, if the application meets these requirements it must be approved. REVIEW AND ANALYSIS The purpose of conditional use permits is to allow for those uses which are not generally suitable by right within a given zoning district but may be suitable under some circumstances provided the impacts of the use (such as health, safety, and public welfare concerns) are addressed, mitigated, or conditioned. Financial institutions with drive-through facilities are designated as conditional uses within the DT-Downtown District. For the Planning Commission to recommend approval of a conditional use, eight (8) general findings must be made: Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the city. Finding: The proposed relocation of the drive-through will increase safety by reducing the number of traffic lanes that will be exiting the site onto 145th Street West. Will be harmonious with the objectives of the comprehensive plan and city code provisions. Finding: The use and location are consistent with the Comprehensive Plan policies. The applicant is not seeking any variances or deviations from the City Code provisions. Will be designed, constructed, operated, and maintained so as to be compatible or similar in an architectural and landscape appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair property values within the neighborhood. Finding: The proposed relocation of the drive-through will make the existing building more compatible with the intended character of the general vicinity by minimizing the auto-oriented nature of the use. The site changes will bring the site into compliance with the Downtown zoning standards. Will be served adequately by existing (or those proposed in the project) essential public facilities and services, including streets, police and fire protection, drainage, structures, refuse disposal, water and sewer systems and schools. Finding: The site is already served by public utilities. Relocating the drive-through to the rear of the building will not require any additional public services or facilities. Will not involve uses, activities, processes, material equipment, and conditions of operation that will be hazardous or detrimental to any persons, property, or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare, or odors. Finding: The applicant’s proposal will be less detrimental or hazardous due to the reduction of traffic lanes exiting the site. Will have vehicular ingress and egress to the property which does not create traffic congestion or interfere with traffic on surrounding public streets. Finding: The reconfiguration of traffic entering and exiting the site will reduce potential interference with traffic on 145th Street West and will have no impact on other surrounding public streets. Will not result in the destruction, loss or damage of a natural, scenic, or historic feature of major importance and will comply with all local, state, and federal environmental quality standards. 4 Finding: The proposed project will have little to no environmental impact, nor will it result in the destruction, loss, or damage of any natural, scenic, or historic feature of major importance. These standards apply in addition to specific conditions as may be applied throughout this code. Finding: According to Section 11-4-11.D, financial institutions with drive-through facilities must meet the following conditions: 1. Drive -up teller structures shall be located behind the building. The applicant is proposing to relocate the drive-through from the side to the back of the building. 2. Drive -through canopies shall not extend beyond the sides of the building. The canopy does not extend beyond the sides of the building. A portion of the canopy will remain after the renovation project; however, that will be used as a sun shelter for employees and patrons who may sit outside. 3. The site and building(s) shall be designed to limit the effects of the drive-through on adjacent properties and public rights of way. No use with a drive-through window shall be located abutting any residential use or district. The traffic flow within the site has been design to reduce the number of egress lanes from eight to two. The site of the bank abuts commercial and public/institutional uses and therefore does not affect any residential use or district. 4. The principal building shall be the primary source for screening the drive-through facility and stacking and exiting areas from adjacent properties and/or rights of way. Landscaping and berming shall be a secondary source for screening drive-through, stacking or exiting areas. Should landscaping and berming be found ineffective by the city, the city may approve screening walls and/or decorative fencing as an alternative. Screening walls shall be constructed of a similar material to the principal building and shall not extend more tha n twenty five feet (25') without a change in architecture to reduce their mass and appearance. Stacking areas shall have a minimum ninety percent (90%) opacity screen to a height of six feet (6') while exiting areas shall have a minimum fifty percent (50%) opacity screen to a height of at least four feet (4'). The drive-through facility will be fully screened from 145th Street West by the building. A shared parking lot is located on the rear portion of the site, which is sheltered to the north by existing trees planted along a parking lot median. Staff is satisfied with the screening of the drive-through, and the proposed relocation substantially increases screening. 5. Stacking lanes, drive-up teller structures, and service window shall be designed and located to minimize noises, emissions, and headlight glare upon adjacent properties and public rights of way. Staff finds that the drive-through facility as proposed is best positioned to minimize impacts on adjacent properties. 6. Stacking lanes shall not interfere with circulation through any required parking, loading, maneuvering or pedestrian area. Twelve parking stalls will be removed to accommodate the relocated drive-through. Twenty-four stalls will be added, resulting in a net increase of 12 stalls. Staff has worked with the applicant to design circulation that will result in safer vehicle and pedestrian movement on the site. CONCLUSION AND RECOMMENDATION Staff recommends approval of a Site Plan and Conditional Use Permit for a financial institution with drive through facilities and site plan for First State Bank of Rosemount. This recommendation is based on information provided by the applicant and reviewed above. CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2016- A RESOLUTION APPROVING A SITE PLAN AND GRANTING A CONDITIONAL USE PERMIT (CUP) FOR A FINANCIAL INSTITUTION WITH DRIVE-THROUGH FACILITIES WHEREAS, the City of Rosemount received an application for a Conditional Use Permit (CUP) and Site Plan Review from First State Bank of Rosemount for a financial institution with drive- through facilities; and WHEREAS, on August 23, 2016, the Planning Commission of the City of Rosemount held a public hearing to review the CUP application and site plan from First State Bank of Rosemount for a financial institution with drive-through facilities; and WHEREAS, the Planning Commission adopted a motion recommending that the City Council approve the site plan and grant the CUP for First State Bank of Rosemount; and WHEREAS, on September 6, 2016, the City Council of the City of Rosemount reviewed the Planning Commission’s recommendation, the site plan, and the CUP application for a financial institution with drive-through facilities. NOW, THEREFORE, BE IT RESOLVED, the Council of the City of Rosemount hereby approves the Site Plan and grants a CUP for a financial institution with drive-through facilities, subject to the following conditions: 1. Provide a letter of credit in an amount equal to 110% of the cost of landscaping. 2. Compliance with ADA requirements for number of accessible parking stalls. ADOPTED this 6th day of September, 2016 by the City Council of the City of Rosemount. __________________________________________ William H. Droste, Mayor ATTEST: ___________________________________ Clarissa Hadler, City Clerk Site Location Map First State Bank Of Rosemount Existing Footprint PLANNING COMMISSION REGULAR MEETING MINUTES AUGUST 23, 2016 PAGE 1 I. Regular Meeting Call to Order: Pursuant to due call and notice thereof, the Regular Meeting of the Planning Commission was held on Tuesday, August 23, 2016. Chair Kenninger called the meeting to order at 6:30 p.m. with Commissioners VanderWiel, Clements, Forester, and Mele. Commissioners Henrie and Freeman were absent. Also in attendance were Community Development Director Lindquist, Senior Planner Klatt, Planner Nemcek, Project Engineer Hatcher, and Recording Secretary Roudebush. The Pledge of Allegiance was said. Additions to Agenda: None Audience Input: None Consent Agenda: a.Approval of the July 26, 2016 Meeting Minutes. MOTION by Mele. Second by Clements. Ayes: 4. Nays: 0, VanderWiel abstains as she wasn’t present the entire meeting. Public Hearing: 6.a. Request by SKB Environmental for a Planned Unit Development Master Development Plan for a Metals Recycling Facility and Maintenance Shop. (16-16-PUD). Senior Planner Klatt notified the Planning Commission that this item has been continued to a future Planning Commission Meeting. 6.b. Request by First State Bank of Rosemount for a Conditional Use Permit and Site Plan Review to approve a financial institution with drive-through facilities and relocate the existing location of the drive-through. (16-36- CUP Planner Nemcek gave a brief summary of the staff report. Chair Kenninger inquired on the volume of traffic at the drive through. Nemcek currently only 4 of the 6 lanes are used for business. Commissioner Forester inquired about the standard number of stalls. Nemcek stated there is a net gain of twelve parking spots. Forester also inquired about the location of the playground for the daycare that shares the parking lot. Nemcek stated it will be located in the northwest corner of the lot and will not be affected by the bank construction. Commissioner Clements inquired how on street parking going to be affected. Nemcek stated that the reductions of lanes might allow for one additional street spot. The public hearing was opened at 6:44 pm. Public comments: Mark Toombs President of First State Bank of Rosemount stated that the daycare has not put up fencing yet at the playground but should start around September. He also stated they would like on street parking but not sure there is any room for it along 145th Street as there is a fire hydrant to take into account. PLANNING COMMISSION REGULAR MEETING MINUTES AUGUST 23, 2016 PAGE 2 Chair Kenninger inquired about the stacking of cars. Mr. Toombs stated that Monday thru Thursday they have about 150-200 transaction done through the drive through lanes, Friday is about 350 transactions. They are changing the layout back to the original design. The financial industry is seeing less and less people coming in the bank due to technology so he isn’t concerned about cars stacking. Commissioner VanderWiel complemented the applicant on the landscape plan and appreciates the time put into it. Toombs stated they don’t want something they have to put a lot of time into it but want it to look nice. Commissioner Forester inquired if any changes would be made on the street side. Toombs confirmed that no work will be done on the street side, using what is there and will reconfiguring the inside. Commissioner Mele inquired if there is any advantage from changing the traffic follow. Toombs stated the change will increase employee efficiency by moving the location, currently need to staff window and also the counter. MOTION by Clements to close the public hearing. Second by VanderWiel. Ayes: 5. Nays: 0. Motion Passes. The public hearing was closed at 6:52 pm. Additional Comments: Chair Kenninger feels this will be a great refresh to downtown. Motion by Forester to recommend approval of site plan and conditional use permit for a financial institution with drive through for the First State Bank of Rosemount. Second by Clements. Ayes: 5. Nays: 0. Motion Passes. 6.c. Request by City of Rosemount for a Zoning Ordinance Text Amendment to opt out of Temporary Family Health Care Dwelling amending Section 11-2-14: Temporary Dwellings. (16-32-TA) Planner Nemcek gave a brief summary of the staff report. Chair Kenninger inquired if we can opt in in the future and if we need to renew the opt out status in the future. Nemcek stated nothing needs to be done unless we want to change the ordinance to opt in. Commissioner Forester inquired if staff has discussed what ordinance could look like. Nemcek stated that staff is waiting to see if there is a demand before we do anything. Commissioner VanderWiel inquired about the abbreviated permit process, if the city opts out now does it have ability to have an abbreviated review if needed. Lindquist stated there hasn’t been any request for something like this, but if needed the city could have an abbreviated review if needed. The City wants to proceed with caution instead of just allowing it. The city has more responsibility to verify the medical need if these are allowed. Commissioner Mele felt comfortable with waiting to see what other cities are doing first and what issues arise. Public Comment opened at 7:03 Public comments: None MOTION by Clements to close the public hearing. Second by Forester. Ayes: 5. Nays: 0. Motion Passes. PLANNING COMMISSION REGULAR MEETING MINUTES AUGUST 23, 2016 PAGE 3 The public hearing was closed at 7:03 pm. Additional Comments: Motion by Clements to recommend Council to approve an ordinance to opt-out of the requirements of Minnesota Statute §462.3593. Second by Mele. Ayes: 5. Nays: 0. Old Business: None. New Business: 7.a. Request by Prestwick LLC for a revised Final Plat for Prestwick Place 13th Addition to build an additional 41 single family homes in the first development phase of the preliminary plat area. (16-22-FP). Senior Planner Klatt gave a brief summary of the staff report. Commissioner Clements inquired about the double loaded sidewalks shown on many streets. Klatt stated that only Ashford Path would have double loaded sidewalks and the rest will be single. Commissioner Forester questioned if the temporary turnaround would need to accommodate a fire truck. Klatt stated it would. Motion by Forester to recommend that the City Council Approve the Final Plat for Prestwick Place 13th Addition, subject to the following conditions: 1. Execution of a Subdivision Agreement. 2. Drainage and utility easements with storm sewer infrastructure may contain fences but shall be required to include gates to provide truck access; shall prohibit sheds or other accessory structures; and shall prohibit landscaping that would impede drainage. 3. Conservation easements shall be recorded over all wetlands, wetland buffers, stormwater ponds and stormwater buffer strips. Fences are not allowed in the conservation easements. 4. Provision of $12,100 for landscaping security (44 trees x $250/tree x 110%). 5. Payment of $139,400 for Fee-in-Lieu of Park Dedication. 6. Compliance with the conditions and standards within the City Engineer’s Memorandum dated August 18, 2016. 7. Construction of a temporary turn-around at the end of Ashford Path until such time that this road is extended into a future development phase. Second by Clements. Ayes: 5. Nays: 0. Reports: None. Adjournment: There being no further business to come before this Commission, Chair Kenninger adjourned the meeting at 7:17 p.m. Respectfully submitted, Amy Roudebush, Recording Secretary