HomeMy WebLinkAbout2.a. 2017 Budget Review
EXECUTIVE SUMMARY
City Council Special Work Session: September 6, 2016
AGENDA ITEM: 2017 Budget Review AGENDA SECTION:
Discussion
PREPARED BY: Dwight Johnson, City Administrator AGENDA NO. 2.a.
ATTACHMENTS: July 11th budget memo; revised police
PowerPoint; Letter from Met Council on sewer
charges
APPROVED BY: ddj
RECOMMENDED ACTION: Review and direct staff regarding preliminary budget adoption at the
September 20th council meeting.
BACKGROUND
On July 11th, the first draft of the proposed 2017 budget was presented to the Council for discussion. The
draft showed a proposed increase in the City’s property tax levy of 3.45%. The estimated impact on the
median family home was $25 annually.
UPDATES and DISCUSSION
General Fund changes. Staff has further refined the estimates for General Fund expenditure based upon
updated information. The net impact on the General Fund is an increase in spending of $7,700 with the
single biggest increase being $5,000 for the Fire Department for additional compensation costs now that
they are now at full strength (50 firefighters) for the first time in many years. There is no proposed change
in pay rates.
Fiscal Disparities. Additional information has also been received recently about the metropolitan fiscal
disparities calculation which modifies our effective tax base. In this case, the modifications were more
favorable to Rosemount taxpayers than assumed on July 11th. As a result, the latest estimate of the impact
on the median family home of $250,700 is now $21 annually rather than the $25 calculated in July. This
new amount also compares favorably to the final calculated impact of $45 in the 2016 budget year. The
overall levy for 2017 is now proposed to be $$11,427,758, an increase of 3.52%%.
Utility Funds. In the Utility Funds, the sewer fund is now showing an increase of $69,600 over the July 11th
budget which is entirely due to an increased treatment cost estimate from the Met Council. The overall
Met Council increase to us is now $99,147.03 which is an 8.36% increase. Staff had budgeted a 2.5%
increase in the July 11th proposed budget. About 2.41% of the overall increase is due to increased flow
and the remainder is increased costs being passed along to us. Staff will be evaluating proposed water,
sewer and stormwater rates over the next several weeks.
2
Police. The major item of discussion at the July 11th meeting related to the proposal for a new Police
Sergeant next year. As the information showed on July 11th, calls are up, committed time is up, crime is
up, crime clearance rates are down, and response time is up. In other words, all five metrics are going in
an unfavorable direction. Further, the committed time which is the percentage of time patrol must take to
answer 911 calls, is reaching above the 50-60% range at certain times which is considered to be the
boundary where discretionary activities such as community policing begin to get crowded out. Staff
believes that adding a Sergeant is the highest priority because it would favorably impact the most metrics,
would provide patrol supervision 92% of the time instead of the current 70%, and would help mentor our
mostly younger force. These metrics should continue to be monitored over the next year to verify
whether or not additional staffing (e.g. another Detective or additional officer) is needed.
RECOMMENDATION
The Council should review the discussion items, consider any other needed changes, and direct staff
regarding the proposed preliminary budget to be adopted at the September 20th Council meeting.
CRIME RATES
Part I Crimes 2013 2014 2015
Total # Reported 253 217 317
Rate per 1,000 11.35 9.60 14.08
Part II Crimes
Total # Reported 570 580 867
Rate per 1,000 25.66 27.56 38.53
Case Clearance Rate of Reported Crimes
2013 2014 2015
55% 56% 47%
Calls for Service
2013 2014 2015
13,730 15,538 16,894
Response Times
2013 2014 2015
5.25 4.95 6.55
ISSUES
Dedicated Time
2015 Officer Dedicated Time
0%
20%
40%
60%
80%
100%
0:00 1:00 2:00 3:00 4:00 5:00 6:00 7:00 8:00 9:00 10:00 11:00 12:00 13:00 14:00 15:00 16:00 17:00 18:00 19:00 20:00 21:00 22:00 23:00
Average 52% Current dedicated staff time Average 45% Dedicated staff time with adding A Sgt to current staff
This graph depicts dedicated time with every officer working that is scheduled.
It does not depict when an Officer or Sergeant is off due to training, sick or vacation.
Options
•Hire a Patrol Officer
(This will only address the dedicated time issue)
•Promote an Officer to Detective and backfill
Patrol with a new Patrol Officer
(This will only address the need for Investigations)
•Promote a Officer to Sergeant and backfill Patrol
with a new Patrol Officer
(Staff believes this option is the most viable and will
address the needs of reducing dedicated time approximately 7%,
reduce the amount of cases sent to Investigations; and provide 24%
more supervision and mentoring for current staff)
( Staff has submitted for two COPS Grants and should know by October 1st)
2013 2014 2015 2016 Estimated
13,730 15,538 16,894 16,257
2013 2014 2015 2016 Estimated
4555 5903 7056 6326
Total Calls for Service
Traffic Stops
2013 2014 2015 2016 Estimated
9175 9635 9838 9931
Total Calls without Traffic
2013
15
Sgt \ Patrol Officers
2014
15
Sgt \ Patrol Officers
2015
15
Sgt \ Patrol Officers
2016
15
Sgt \ Patrol Officers
Estimated
611.66
642.33
655.86
662.06
Average Calls without Traffic Per each Officer for a year