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HomeMy WebLinkAbout6.a. Minutes of the September 6, 2016 Regular Meeting ProceedingsROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS SEPTEMBER 6TH, 2016 CALL TO ORDER Pursuant to due call and notice thereof a regular meeting of the Rosemount City Council was held on Tuesday, September 6, 2016 at 7:00 p.m. in the Council Chambers at City Hall, 2875 145th Street West, Rosemount. Mayor Droste called the meeting to order with Council Members DeBettignies, Nelson, Weisensel and Demuth attending. Staff present included the following; o City Administrator Johnson o Chief of Police Scott o Interim Director of Public Works/City Engineer Morast o City Clerk Hadler o Community Development Director Lindquist o Parks & Recreation Director Schultz o Fire Chief Schroeder o Assistant City Administrator Foster The Pledge of Allegiance was said. ADDITIONS OR CORRECTIONS TO AGENDA City Administrator Johnson stated that the second motion for item 6.g. should be removed. A revised summary is at their desk. Motion by Weisensel. Second by Demuth. Motion to Adopt the Agenda. Ayes: DeBettignies, Nelson, Droste, Weisensel, Demuth Nays: 0. Motion carried. PRESENTATIONS, PROCLAMATIONS, & ACKNOWLEDGMENTS 3.a. Progress Update - Mississippi River Regional Trail Jenna Fabish, of Dakota County Transportation Department, provided a brief update on the Mississippi River Regional Trail (MRRT) project. The County is estimating that the project would be bid and awarded in the fall of 2017 and completed in the fall of 2018. PUBLIC COMMENT CONSENT AGENDA Mayor Droste noted the removal of the second motion in item 6.g. Motion by DeBettignies. Second by Demuth. Motion to Approve the Consent Agenda with the removal of the second motion in item 6.g. a. Minutes of the August 1, 2016 Special Work Session Proceedings b. Minutes of the August 12, 2016 Special Meeting Proceedings c. Minutes of the August 16, 2016 Regular Meeting Proceedings 6.a. ROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS SEPTEMBER 6TH, 2016 d. Bills Listing e. Medical Leave of Absence for a Firefighter f. Receive Donation from Giacomini Family g. Request by Prestwick, LLC for the 28 Lot Final Plat of Prestwick Place 13th Addition h. Temporary Family Health Care Dwelling Opt-Out Text Amendment i. City of Rosemount Consulting Pool Contract Ayes: DeBettignies, Nelson, Droste, Weisensel, Demuth Nays: None. Motion carried. PUBLIC HEARINGS 7.a. Public Drainage and Utility Easement Over Outlot C Prestwick Place 2nd Addition Community Development Director Lindquist explained the need for the vacation of the drainage and utility easement for the further development of Prestwick Place. The hearing was originally opened at the August 16th regular meeting and continued until tonight’s meeting for the developer to complete their application documentation. Mayor Droste continued the Public Hearing at 7:12 p.m. Motion by Droste. Second by DeBettignies. Motion to close the public hearing at 7:13 p.m. Ayes: DeBettignies, Nelson, Droste, Weisensel, Demuth Nays: None. Motion carried. Motion by DeBettignies. Second by Nelson. Motion to adopt a Resolution approving the Vacation of the Drainage and Utility Easement over Outlot C, Prestwick Place 2nd Addition. Ayes: DeBettignies, Nelson, Droste, Weisensel, Demuth Nays: None. Motion carried. OLD BUSINESS NEW BUSINESS 9.a. First State Bank of Rosemount Relocate Drive-through Community Development Director Lindquist explained the proposed improvements to the First State Bank of Rosemount on 145th Street in downtown. Mayor Droste invited the applicant to comment. Mark Toombs, President of FSB, stated there would be additional handicapped parking that is currently not on the presented plan. Mr. Toombs ROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS SEPTEMBER 6TH, 2016 stated they would like to do a groundbreaking as soon as this week on Friday, so they can move ahead with construction and complete grading before there is frost. Council member Weisensel thanked the bank for their investment in the community. Motion by Weisensel. Second by Demuth. Motion to Approve a Resolution granting site plan approval and a conditional use permit for a financial institution with drive-through for the First State Bank of Rosemount. Ayes: DeBettignies, Nelson, Droste, Weisensel, Demuth Nays: None. Motion carried. 9.b. Request by Hardrives, Inc. to Amend their Interim Use Permit to Increase the Total Liquid Asphalt Storage Capacity at the Asphalt Cement Blending Plant Facility Community Development Director Lindquist gave an overview of the application for additional tankage at the Hardrives site. The tanks would be added in two phases over the next several years. It is staffs’ understanding that the additional tanks are needed to provide certain asphalt mixes to meet the needs of their clients. The Planning Commission had seen the application a while ago, but the item could not come before council until the EAW was completed. Council member Weisensel stated he would like to hear about the specification changes. Council member Nelson inquired the hours of operation and if 24 hours is truly necessary. Justin Black, of Hardrives Inc., explained the specification changes to asphalt binders. Having an additional tank allows them to blend to the various specs used throughout the state. Mr. Black explained that 24 hour / 7 day a week production allows them to increase their productivity and work during non-peak trucking times. Council member Demuth inquired if the asphalt tanks would be left to cool. Mr. Black stated that it is possible to purchase asphalt in January, and reheat it in the spring. Council member Demuth inquired about potential contaminants and the diesel tank, and about the odors that might be expected from the site. Mr. Black explained that the odors should not be different than what is there currently. Katie Swor, of Wenck Associates, explained the particulate screenings that were completed during the EAW process. The cumulative impact was a 3 out of 10, showing no significant impact in ambient air quality. Council member Weisensel stated the facility was extremely clean and invited people to attend the upcoming Open House. Council member DeBettignies inquired about the likelihood of the second phase moving forward. Mr. Black stated that that phase would hopefully move forward in 2017 or 2018. ROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS SEPTEMBER 6TH, 2016 Council member Nelson inquired which other sites in the state operate 24/7. Kevin Gannon, of Hardrives, stated that the current permit allows for 24/7. The current operating hours are 6 am – 9 pm, though they may operate outside those hours with notification to the City. The Lakeland and St. Cloud facilities may operate 24/7. The Becker site may run 24/7, with a limit of 14 days per year. Mr. Gannon speculated that the company has probably run 24 hours approximately 7 times this year. Mr. Black commented that the hot mix facility may run long hours more often because it serves a number of other asphalt facilities throughout the state. Council member Demuth inquired what equipment might make noise. Mr. Black responded that there are no pieces of equipment that create significant noise with the mixing facility; a fork truck inside a building was probably the loudest. Motion by Weisensel. Second by DeBettignies. Motion to adopt a resolution to amend Hardrives, Incorporated’s Interim Use Permit to increase the total liquid asphalt storage capacity at the asphalt cement blending plant facility. Ayes: DeBettignies, Droste, Weisensel, Demuth Nays: Nelson. Motion carried. 9.c. City Administrator Executive Search Update and Approval of Position Profile Assistant City Administrator Foster introduced Richard Fursman, who was retained to conduct the executive search for the next City Administrator. Mr. Fursman summarized the information given to council regarding the search. He discussed the position profile in detail and invited feedback from Council. Council members discussed language of the position profile and made suggestions for improvements; economic development and “marketing”, “trust and transparency”, references, images, travel expenses, etc. Council member Weisensel inquired about a requirement to live in the city. Mr. Fursman stated that would be against state law. He does ask about community involvement outside of the work environment in the vetting process. Mr. Fursman requested that Council select a date to review the applications. Council chose Tuesday, October 25th, at 6 pm. Council member Weisensel inquired about psychological testing. Mr. Fursman described the interview and vetting processes. Motion by DeBettignies. Second by Weisensel. ROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS SEPTEMBER 6TH, 2016 Motion to Approve the Position Profile with amendments as discussed for the City Administrator Recruitment Process. Ayes: DeBettignies, Nelson, Droste, Weisensel, Demuth Nays: None. Motion carried. ANNOUNCEMENTS Mayor Droste reviewed the calendar of events. The next City Council meeting will be held on Tuesday, September 20th, 2016, at 7:00 p.m. ADJOURNMENT There being no further business to come before the City Council and upon a motion by Droste, second by DeBettignies, the meeting was adjourned at 8:48 p.m. Respectfully Submitted, Clarissa Hadler, City Clerk