HomeMy WebLinkAbout6.h. Receive Donation - Approve Expenditure – Shop with a Cop
EXECUTIVE SUMMARY
City Council Regular Meeting: September 20, 2016
AGENDA ITEM: Receive Donation / Approve Expenditure –
Shop with a Cop
AGENDA SECTION:
Consent
PREPARED BY: Mitchell Scott, Chief of Police AGENDA NO. 6.h.
ATTACHMENTS: Budget Worksheet APPROVED BY: ddj
RECOMMENDED ACTION: Motion to approve the receipt of donation of $858.91 and
approve expenditure of same to support the Shop with a Cop program.
ISSUE
The Police Department will be hosting a Shop with a Cop event for children in need of support this
holiday season. Money is needed to take the children shopping to purchase a gift for themselves and for
their family members.
BACKGROUND
In 2015 the Rosemount Police Department began a Shop with a Cop program to provide support to
children in our community who are experiencing difficulties in their lives. In 2015 the Rosemount Police
Department helped 20 families have something to celebrate during the holidays. This program takes
referrals from schools, churches, and other community organizations to identify children who are facing
financial difficulties, family tragedies, and other situations where they could use some support. In 2016 the
police department intends to assist another 20 families. This will be possible due to a promised donation
expected from the American Legion and in cooperation with Target, McDonalds, and the American
Legion Auxiliary. The volunteer efforts of police department members are also critical for the program’s
success. On the evening of 9/1/2016 several members of the police department volunteered to bag
groceries at Cub Foods to help raise awareness and funds for this program. Through their efforts, $858.91
was raised for this cause. A cashier’s check was issued by the First State Bank of Rosemount to the City to
receive the money raised.
SUMMARY
Staff recommends that Council approve the receipt of donation of $858.91 and approve expenditure of
same to support the Shop with a Cop program.
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received On: _September 1, 2016__________________________________
Amount Received: $____858.91____________________________________________
Purpose of Donation: Funding for Shop with a Cop__________________
Account # for Donation: __101-22222__________________________________
(Must be Liability # Assigned for Each Individual Department)
EXPENDITURE OF DONATION
Amount to be Spent: $858.91
To be Spent from Account #: 101-42110-01-208.02
(Must be Expenditure # Corresponding to Individual Department)
Purpose of Expenditure: Expenses related to purchasing gifts for children in need
of support through Shop with a Cop
AMENDMENT OF BUDGETS
Amend Donation Revenue Account #101-36230.00: $858.91
Amend Expenditure Account # 101-42210-01-208.02: $858.91
(The Two Dollar Amounts Must be the Same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101-22222 (Donation Liability #) $858.91
Credit: 101-36230.00 $858.91
Journal entry to reduce deferred donation revenue account and increase donation
revenue account to actual per City Council action on: September 20, 2016.