HomeMy WebLinkAbout6.d. Ice Arena Concessions Agreement
EXECUTIVE SUMMARY
City Council Regular Meeting: October 4, 2016
AGENDA ITEM: Ice Arena Concessions Agreement AGENDA SECTION:
Consent
PREPARED BY: Dan Schultz, Parks and Recreation
Director
AGENDA NO.
6.d.
ATTACHMENTS: Proposed Lease Agreement APPROVED BY: ddj
RECOMMENDED ACTION: Motion to approve the attached lease agreement between the
City of Rosemount and the Rosemount Area Hockey Association for use of the Ice Arena
Concession Stand.
ISSUE
For the past several years, the City of Rosemount has leased the concession stand in the Ice Arena to the
Rosemount Area Hockey Association (RAHA). RAHA has one of their members oversee the operations
of the concession stand. Last year, RAHA requested that the concession stand rent be lowered from $650
per month down to $250 per month. RAHA indicated that in 2014 they made a net profit of $5,200, while
using 1,250 volunteer hours in the concession stand.
Staff is recommending the City Council approve the 2016/2017 agreement between the City of
Rosemount and RAHA for the hockey association to lease the concession stand in the Rosemount Ice
Arena again for $250 per month for six months.
Staff feels that having a concession stand in the Ice Arena adds to the positive experience that visitors to
the rink will have. Staff does not feel the City is currently staffed to operate the concession stand and also
feels that if the City operated the stand that we could possibly lose money on the operations due to using
paid staff.
SUMMMARY
Staff feels that RAHA has done a good job in coordinating the use of the concession stand and overseeing
the maintenance and cleaning of the area.
Staff is recommending the City Council approve a new lease agreement between the City of Rosemount
and the Rosemount Area Hockey Association (RAHA) for the hockey association to lease the concession
stand in the Rosemount Ice Arena for $250 per month for six months.
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ROSEMOUNT COMMUNITY CENTER
CONCESSIONS AGREEMENT
AGREEMENT made this 4th day of October, 2016, by and between the City of Rosemount ("City")
and Rosemount Area Hockey Association ("RAHA").
WITNESSETH:
The following terms and conditions constitute an agreement between the City and RAHA to operate
the arena concession stand at the Rosemount Community Center located at 13885 South Robert Trail,
Rosemount Minnesota, for the period commencing October 1, 2016 and ending March 31, 2017, to
wit:
1. The City and RAHA mutually agree for RAHA to manage and operate the arena concession
stand.
2. RAHA will manage and provide adequate staffing for the operation of the arena concession
stand.
3. RAHA agrees to compensate the City $250.00 per month ($1,500.00 total for 6 months.
Payment during the term of this Agreement shall be made on or before the fifteen (15th) day of
the month succeeding the period for which accounting and payment of fees are made.
4. The City agrees to provide all utilities for the operation of the arena concession stand and the
equipment set forth in Exhibit A. RAHA will be responsible for repair and maintenance of
equipment set forth in Exhibit A. RAHA agrees to return all equipment provided by the City
at the commencement of the term of this Agreement, reasonable wear and tear excepted.
5. RAHA agrees to maintain the arena concession stand in a clean and orderly manner, and in
accordance with procedures for the safe handling of food as directed by any applicable local
and State health agency. The City will conduct random cleaning inspections to determine the
degree of cleaning compliance. RAHA will use a washing/rinsing/sanitizing system when
washing dishes. RAHA agrees to use no tape on stainless steel and not to store any items
within 30 inches of any electrical panel.
6. RAHA will provide general liability insurance to insure against liabilities up to $500,000 for
each claimant and $1,500,000 for each single occurrence.
7. RAHA shall indemnify and hold harmless the City, all its officers, agents, and employees, of
and from any and all claims, demands, actions, or causes of actions of whatsoever nature of
character arising out of or by any reason of the services and obligations provided for herein and
further agrees to defend at its sole cost and expense any action or proceeding commenced for
the purpose of asserting any claims of whatsoever character arise hereunder.
8. The Agreement may be terminated by either party hereto by thirty (30) days written notice to
the other party.
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9. RAHA is retained only for the purposes and to the extent set forth in this Agreement, and its
relationship to the City shall be that of an independent contractor. As such, RAHA shall not be
entitled to any pension, health or similar benefits which are available to employees of the City.
IN WITNESS WHEREOF, the City and RAHA have hereunto affixed their signatures this 4th day
of October, 2016.
CITY OF ROSEMOUNT ROSEMOUNT AREA HOCKEY
ASSOCIATION
________________________ ____________________________
Mayor RAHA President
________________________ ________________________
City Clerk RAHA
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Attachment A
Amana 1000 Microwave
Fridge Base 2 door (True)
Freezer stand up 1 door (True)
Stainless steel 3 sink wash station (Lamberton)
Stainless steel hand wash sink (Eagle)
21 Stainless steel mesh shelves (Eagle)
1 Stainless steel microwave shelf
1 paper towel dispenser
1 Wall mounted first aid kit
1 Telephone (651-322-6008)
1 Fire extinguisher
2 cash registers (Sam4S – ER-390M)
7 Grey Storage Shelves
Pretzel Warmer (Star)
Stand up 2 door slide Fridge Model: MC1300S