HomeMy WebLinkAbout7.c. Parks and Recreation Fees � ROS�1VlO EXECUTIVE SUMMARY
P�1RK5 AND RECREATION COMMISSION
Parks and Recreation Commission Meeting: October 24, 2016
AGENDA ITEM: Parks and Recreation Fees AGENDA SECTION:
New Business
PREPARED BY: Dan Schultz, Parks and Recreation AGENDA NO.
Director 7 c.
ATTACHMENTS: Current Fees and Fee Comparison APPROVED BY: dls
S readsheets
RECOMMENDED ACTION: Motion to approve the fees with an increase to the summer
ice rate from $125 per hour to $135 per hour.
ISSUE
On an annual basis the Parks and Recxeation Commission reviews the Parks and Recrea.tion xela,ted
portion of the City's Fees and Fee Policy. Sta,ff typically makes recommendations as to whether the fees
and fee policy should be changed and also pYovides data.to support the Yecommended changes. Fees aYe
often set based on trping to offset some of the operating costs and also sta.ying current with other similar
facilities in the market.
Included in the packet is a spreadsheet that compares Rosemount fees to the fees of other similar facilities.
After xeviewing the da.ta.that was recendy collected,the only change that staff is recommending would be
to increase the summer ice rate from$125 per hour to $135 per hour.
Staff would like for the Commission to review the fees and discuss the proposed change with staff.
�
Z
� ICQ �� es
� �-----�
PARKS AND RECREATION FEES
I. COMMUNITY CENTER, ARENA, AND FACILITIES
A. Definitions
1. City Grou�s.Organizations, or Activities (City sponsored activities.)
Includes Rosemount Halloween Festivity,Leprechaun Days,and Shamrock
Awards Banquet.
2. Civic and Non-Profit Grouvs
Includes civic organizations,political groups,churches,athletic associations, .
fraternal groups,charitable groups,and character building organizations devoted to
social,educational,recreational and civic development or other like purposes.
3. Commercial Groubs
Includes groups that operate for profit or the purpose of promotion or
advertisement.
4. Governmental A eg ncies
Includes county,state, federal,and special tax districts serving Rosemount
residents.
5. Non-Resident Grouns
Includes groups having more than one-half of their members not living within the
Rosemount Ciry limits.
6. esident
Any person who maintains a residential address in the Ciry of Rosemount.
7. Resldent Groubs
Includes groups having more than one-half of their members living within the
Rosemount City limits.
8. School District#196
Includes all directly xelated school activities including curricular,co-curricular,extra
curricular and all direcdy controlled school organizarions;including Community
Education.
9. Resident Athletic Groups
Includes RAAA and RAHA.
25
B. Priority for Scheduling Facilities
1. Purpose
Due to the large number of organizations that request Community Center facilities,
the City Council has deemed it necessary to group by activity these organizations and
establish a priority in order to insure that Community Center facilities are made
available so as to best meet community needs.
2. Priority of Users
a. National Guard
b. Rosemount Parks and Recreation programs
c. Communiry events
d. All others
3. Pexmits and Rental Agreements
Uses may be determined by permit,contract or rental agreement on such terms as
mutually agreed upon.
C. Facility Fees
1. Purpose
The City Council establishes the following user classifications for the purpose of
setting fees. Specific fee charges are dependent on the purpose of the activities,type
of group, facility that is requested and special services and/or equipment needed,
with consideration to the market place and such other factors as may be deemed
relevant. A fee schedule will be established by the City Council after review and
recommendation of the Parks and Recreation Commission. The fee schedule will be
reviewed as necessary but not less than annually by the Paxks and Recreation
Commission. Under supervision of the Parks and Recreation Director,the
management staff at the Community Center would have the ability to negotiate for
last minute rentals,long texm rentals,and special events in oxder to ma�cimize use of
the Community Center. Staff would provide quarterly exception reports.
2. Fee Class of Users
Class 1: City sponsored activities
Class 2: Residents,resident civic,resident non-profit groups,ISD 196 schools,
other Rosemount schools,and resident commercial groups.
Class 3: Non-residents,non-resident civic,non-resident non-profit groups,and
other governmental agencies,and non-resident commercial groups.
26
3. Fees
a.Auditorlum
Auditorium alone:*
FEE CLASS HOURLY RATE 8 HOURS OR MORE
Class 1 No fee for City sponsoYed events.
Class 2 $50 + tax per hour $350 + t�
Class 3 $65 + tax per hour $500 + tax
Auditorium with the Banquet Room and adjoining Lobby:* (all day fee)
FEE CLASS SATURDAY FEE FRIDAY FEE WEEKDAY FEE
(Sun-Thurs)"''
Class 1 $700 + tax Fees based upon cleaning and set-up costs and other
costs direcdy associated with the event.
Class 2 $850 + tax $750 + tax $400 + tax
Class 3 $1,200 + tax $1,100 + tax $650 + tax
*A fee + tax will be assessed if using audio-visual equipment other than microphones and standard
lighting. (see 3 e. for Audio Visual Equipment fees)
**Add$150 + tax for Sunday—Thursday rentals scheduled past 10:00 p.m.,no later than
midnight.
27
b.BarrquetRoom
FEE CLASS SATURDAY FEE FRIDAY FEE WEEKDAY FEE
(Sun-Thurs)**
Class 1 No fee for City sponsored events.
Class 2 $750 + tax $650 + tax $350 + tax
Class 3 $950 + tax $850 + ta,x $400 + tax
**Add$150 + tax for Sunday—Thursday rentals scheduled past 10:00 p.m.,no later than
midnight.
c. Classtooms
FEE CLASS PER CLASSROOM
Class 1 No fee for City sponsored events.
Class 2 $25 + tax per 3 hours per Classroom
Class 3 $30 + tax per 3 hours per Classroom
Regular use of the Classrooms:
The Classrooms will be available for regulax meetings. An organization in Fee Class 2 that is a
resident civic or resident non-profit group can reserve one Classroom at no charge for one meeting
per month. Dependent upon space availability,Rosemount Community Center Staff will
coordinate the free meeting space to best accotnmodate multiple users. An organization can
reserve up to one year in advance of the reservation period,and is chaxged a non-refundable$25
reservation fee. An additional fee may be assessed relating to cleaning and setup costs.
28
d. Gymnasium
FEE CLASS HOURLY FULL DAY
Class 1 No fee for City sponsored events.
Class Z $35 + tax per hour $200 + tax
Class 3 $55 + tax per hour $400 + tax
Banquets or dance events in the Gymnasium will be charged Banquet Room rates.
Groups of 50 or more using the Gymnasium will be charged a custodial fee of$20 per hour of use.
e.Audio VsualEquipment
Easels,paper and markers may be rented for$15 + tax per use. (Easels are free of charge if no
paper and markers are requested.) The remaining equipment including the overhead projectors,
sound box and TV/VCR's may be xented for$10 + tax per use. There is no charge for use of
microphones and lecterns. A portable LCD projector may be rented for$100 + tax per use,subject
to availabiliry. A sound box may be rented for$10.00 +tax per use.
f.Arer�a
Prime Time Ice $205 + ta,x per hour(During Prime Season)
Non Prime Time Ice $125 + tax per hour(During Prime Season)
Summer Ice $125 + tax per hour
Prime Ice Season:January,February,March,September,October,November and December
Summer Ice Season: April,May,June,July and August
Prime Time Rental Hours: Monday—Sunday 7:00 a.m.—10:00 p.m.
Non-Prime Rental Hours: Monday—Sunday 10:00 p.m.—7:00 a.m.
Dry Floor Events: Fees + tax to be negotiated by management staff
Public Skating Fees:
Evening and Holiday Vacation $4.00 tax included
Daytime Public Skating Fee $2.00 tax included
Daytime Youth Open Hockey $2.00 tax included
Open Skate Passes 8 for$20.00 tax included
Skate Sharpening $4.00
Skate sharpening Passes 8 for$20.00 tax included
Adult Opening Hockey $4.00 tax included
The order of prioriry for scheduling of ice time to majox users (+200 hours per year)is as follows:
1. Community Center sponsored programs (Open Skating,Learn to Skate,events,etc.)
2. Rosemount High School Girls and Boys Hockey games and practices,based on limits
mutually agreed upon.
29
3.Rosemount Area Hockey Association
4. Other hockey associations or organizations requesting 200 or more hours per year.
After the cabove group.r have been scheduled con,recutively, ice ti�ne.for secondary u.rer.r(le.r.r than 200 hour.r per
year)zvill be.rcheduled orc a fir.rt came,fir.rt served bcrsis.
5. Cancellations: Cancellations will be subject to 50%of the rental fee.
4.Deposits
a. Specific to Banquet Room events,a damage deposit of$300 is required two weeks prior to
the event.As to the Auditorium and Gymnasium,depending on the type of event and group
size,a damage deposit of up to$300 may be added to rental charges.Pending the rental space
does not incur any damages;the deposit will be refunded within 21 days after the event date.
b. Specific to the Auditorium,Banquet Room and Gymnasium,a non-refundable rental deposit
of one-half the fee is required within two weeks of permit issue. The renter will forfeit the
reservation if the rental deposit is not received within two weeks after the permit issue date.
The balance of the room fee is due two weeks prior to the event.
c. Specific to the Ice Arena,a non-refundable deposit of 50% of the total contract price is
required upon receipt of the Ice Arena contract for use.'I"he remainder of the contract shall be
paid before the group gets on the ice.RAHA and RHS (ISD 196) are exempt from paying a
deposit and will make full payment for the previous month's ice bill.
d. Specific to the Classrooms, the rental fee is required with the signed permit. The reservation
is not confirmed until both the signed permit and the fees are paid.
30
II. OUTDOOR FACILITIES
A.Parlr Facility Ptlotltp Use
All City of Rosemount Parks and Recreation Activities will be given priority;all facilities will be
scheduled to accommodate these activities. After all Paxks and Recreation activities have been
scheduled accordingly,then requests will be granted to other users in order of their priority as listed
below. User Groups 2,5,6 and 7 are chaxged facility fees for tournaments and camps only. Fees
are not charged for regular season play.
1. City Sponsored Events- All Parks and Recreation Activities which include,but are not limited
to,adult leagues, tournaments,playground programs, special events,etc.
2. RAAA,Dakota Rev and RAHA
3. Rosemount Non-Profit and Civic/Service Groups
4. Rosemount Residents
5. Rosemount ISD 196 Schools
6. Rosemount Non-Public Schools
7. Rosemount Colleges and Universities
8. All Other Requests
B.FacilitpFees
1. Erickson Softball Complex and Tournament Fees:
Athletic Fields (Ball,Soccer) $40 + tax/field/day
Field Maintenance $35/hour or cost incurred by City
Chalk Cost incurred by Ciry
Field Dry Cost incurred by Ciry
2. Park Shelter Fees:
Open Shelter (does not include other $30 + tax/day(Resident)
park amenities) $50 + tax/day(Non-Resident)
Enclosed Shelter(does not include $80 + tax/day(Resident)
other park amenities) $130 + tax/day(Non-Resident)
Amphitheater (comes with use of $150 + t�/day(Resident)
Central Park Shelter) $250 + tax/day(Non-Resident)
31
3. Non-League Facility Fees:
Fields (Ball,Soccer) $40 + tax/field/day
Tennis Court $10 + tax/court/4 hours
Hockey Rink $15 + tax/rink/4 hours
Volleyball Court $10 + tax/court/day
4. Camps $40 + tax/field/day (Resident)*
$55 + tax/field/day (Non-Resident)*
*Direct Maintenance Fee.r for camj�.r svill be added to rental fee,r
5. Independent League Field Fees:
Fields (Ball,Soccer,Outdoor Rinks) $300 + tax/team/12 week season
6. Other Fees:
DCTC Soccer Lights $35 + tax
Portable Toilet Based upon price quoted by toilet provider
Damage Deposit $150 for all events (refundable)
Lost Key Fee $50 per key
7. Cancellations will be subject to 50%of the rental fee. No refunds for inclement weather
32
III. THE ROSEMOUNT STEEPLE CENTER FEES
Monday-Thursday Friday Saturday Sunday
'����p�� ������ 6-Hour Rental Block 6-Hour Rental Block 5-Hour Rental Block
� �.�• 9:00 am-3:00 pm 9:00 am-3:00 pm 9:00 am-2:00 pm
2015/2016 oR oR oR
5:00 pm—11:00 pm 5:00 pm—11:00 pm 4:00 pm—9:00 pm
Rental Rates 14Hour Rental Block 14Hour Rental Block 12-Hour Rental Block
All rentals are tax exempt. 9:00 am-11:00 pm 9:00 am-11:00 pm 9:00 am-9:00 pm
3-Hour Rental 6-Hour Rental 14Hour Rental 5-Hour Rental
ASSEMBLY HALL Resident:$135 Resident:$270 Resident:$630 Resident:$225
(2,520 sq.ft.,36'x70') Non-Resident:$180 Non-Resident:$360 Non-Resident:$840 Non-Resident:$300
(Stage:23'-�'wide,upto28 deep) 14-Hour Rental 12-Hour Rental
Theater Seating Capaclty:204
Copaclty With Tables/Chalrs:192 Resident:$630 Resident:$540
Non-Resident:$840 Non-Resident:$720
3-Hour Rental 6-Hour Rental 6-Hour Rental 5-Hour Rental
ROOM#100 Resident:$60 Resident:$180 Resident:$180 Resident:$125
Wlth Tables/Choirs Capoclty:80 Non-Resident:$90 Non-Resident:$270 Non-Resident:$270 Non-Resident:$175
14-Hour Rental 14-Hour Rental 12-Hour Rental
ROOM#200�201 Resident:$420 Resident:$420 Resident:$300
Non-Resident:$490 Non-Resident:$490 Non-Resident:$420
U/Ith Tables/Chalrs Copaclty:80
3-Hour Rental 2-Hour Rental 2-Hour Rental 5-Hour Rental
Resident:$30 Resident:$30 Resident:$30 Resident:$75
ROOM#202 Non-Resident:$45 Non-Resident:$45 Non-Resident:$45 Non-Resident:$112
With Tables/Chalrs Capadty:30 6-Hour Rental 6-Hour Rental 12-Hour Rental
Resident:$90 Resident:$90 Resident:$180
Non-Resident:$135 Non-Resident:$135 Non-Resident:$270
CONFERENCE ROOM 3-Hour Rental 3-Hour Rental 3-Hour Rental 3-Hour Rental
Resident:$30 Resident:$30 Resident:$30 Resident:$30
Non-Resident:$45 Non-Resident:$45 Non-Resident:$45 Non-Resident:$45
ADDITIONAL FEES: $300 Refundable Damage Deposit when NO food,beverage and/or alcohol is served*
$500 Refundable Damage Deposit when food,beverage and/or alcohol is served*
$231 Security Fee if alcohol is served(see Alcohol Policy)
$200 Change over fee(ex:Ceremony to Reception)
'�Damage Deposit reguired for renta/of Assembly Hall only.
EQUIPMENT RENTAL: ITEM: FEE:
Screen Rental $25/per event-plus tax
LCD Rental $100/per event-plus tax
N/DVD Rental $25/per event-plus tax
33
IV. PARK DEDICATION FEES
A. Park Dedication Fees
Park dedication fees are outlined in City Subdivision Ordinance and City Ordinance No.
XVII.103
and.107 which states:
In all new residential subdivisions, the City shall require that a sufficient portion of such land
be set aside and dedicated to the public for parks, playgYounds or other public use exclusive
of property dedicated for streets and other public ways. It shall be presumed that a sufficient
amount of land has been dedicated for parks and playgrounds for the present and future
residents of the subdivision, if the subdivider dedicates at least 1/25 of an acre per dwelling
unit that can be constructed in the subdivision. The City upon consideration of the particular
type of development proposed in the subdivision may require larger or lesser amounts of land
be dedicated if the City determines that the present and future residents of the subdivision
would require greater or lesser amounts of land for such purposes. 'The Ciry shall determine
whether cash in lieu of land dedication is more appropriate. The amount of cash dedication
shall be determined by multiplying the number of acres otherwise required to be dedicated by
the average value of comparable undeveloped land set by resolution by the City Council.
In all new commercial and industrial subdivisions, it shall be presumed that a sufficient
amount of land has been dedicated to serve the needs of the resident and working population
if the sub divider dedicates at least ten percent (10%) of the land in the subdivision for parks,
recreation and usable open space. The City upon consideration of the particular type of
development proposed in the subdivision may require larger or lesser amounts of land to be
dedicated if it determines that the present and future residents of the subdivision would
require greater or lesser amounts of land for such puxposes. The City shall determine
whether cash in lieu of land dedication is appropriate. The amount of cash dedication shall
be determined by multiplying the number of acres otherwise required to be dedicated by the
average value of comparable undeveloped land set by resolution of the City Council.
Land Values for the dedication of land and/or cash contribution:
New residential subdivision $85,000/acre
Commercial subdivision $90,000/acre
Industrial subdivision $50,000/acre
Business Park development $85,000/acre
34
ee om a r � sons
South Metro Indoor Ice Time 2016-2017
Type of Ice/ Rosemount SPA/Drake IGH Apple Eagan Farmington Hastings Lakeville St.Thomas Bumsville Shakopee
Ci Valle
Prime $205 $180 $210 $215 $215 $220 $180 $225 $220 $220 $200
Non—Prime $125 $145 $145 $170 $215 $160 $150 �225 $150 $195 $145
(Neg.)
Summer $125 $145 $150 $160 $150 $160 $150 $160 $150(Neg) $200 $165
Summer $125 $145 $150 $160 �Neg� $160 $150 Neg� $150(Neg) $200-$150 $165
Non-Prime
Proaosedfees NiA $185 $215 N/A N/A N/A $195-$200 N/A $225 $225 $210
for 2016-2017
Skate � � Not �q_00 $4.00 $3.00 $4.00 $4.00 Not $5 $5
Sha enin Available Available
Open Skate ��$2 Not �4/$5 $4.00 $3.00 $4.50 $4.00 $4.00 Not �5 $3
available Available
Adult Open � Not $6 Not $5.00 Not Available $6.00 Not Not �� ���
Hocke available Available Available Available
Youth Open $2 Not $6 Not Not Not Available $6.00 Not Not Not $3
Hocke available Available Available Available Available Available
Open Stick& Not available Not Not Not Not Not Available Not Available Not Not $5 $5
Puck available Available Available Available Available Available
Open $6/hr before
Freesryle 3P
$8/session $120/month
$4/session Not 10 punch Not �5/session Not Available $10/session Not Not ���� before 3p
available pass for Available Available Available $15/hr after
$70 3P
$2�0/month
after 3
Fee Comparison Information
Community Centers
Area/City RCC Apple Valley Eagan Inver Grove Hts Royal Cliff Lost Spur Golf Course
Banquet room Valleywaod Golf Course: The Oakc(full room): National Guard Gymnasium: Friday-$895(min food purchase Friday$600(min food purchase of
Class 1 Saturday:$600; Friday$125/hour(4 hour minimum Friday-$1,400 Wedding Package $3,5�) $3,000)
Sun-fri Fees based on set-up and With$1,500 food purchase) Saturday-$1,750 5850 Resident Saturday-$995(min food purchase Saturday$800(min food purchase of
clean up of event.
Saturday 5175 per hour(4 hour Dec—March$1,350 $1,2�Non-Resident $S,OW) $4,000)
Class 2 Saturday:$750; minimum with$1,500 food purchase) Sunday-$495(min food purchase
Friday:$650;Sun-Thur$350 Sun—Thur$75 per hour(2 hour Sunday—Thursday&Fridays Maximum:300 $2,500)
minimum with$750 food purchase) December-March; Maximum=250 People
Class 3 Saturday:$950; Maximum=176 people $475:7am—liam Maximum=500 peaple
Friday:$850;Sun-Thur$400 $875:7am—4pm
Apple Valley Seniar Center: $950 8am—lipm
"Add 5150 for Sun-7hurs events Yellowstone Room-
past 10:00pm(no later than $120 per hour Fri/Sat Maximum=350 People
midnight) $90 per hour Sun—Th
$260 Security fee if serving alcohol
Maximum=300 people 5500 Damage Deposit
Maximum=224 people
Redwood Community Center:
Redwood Rm+Oak Rm+Kitchen=
585 per hour
5500 Damage Deposit
Maximum=96 people
Gym Full Gymnasium Daily Usage $100 per hour $60 hour Resident&Non(Sept Athletic Use:
$425 full day —Mar) $65 Hr Resident,
Class 1 Fees based on set-up and $500 tournamentr/dances/large $75 Hr Non-Resident
clean up of event events $45 hour resident&Non(Apr—
Class 2 $35 per hour $280 Aug) Non-Athletic Use:
Class 3 $55 per hour $440 Resident$85 per day Non-
Groups of 50 or more=520 hr Resident$95 per hour
CustodialCharge
14 gym No X gym rental No 14 gym rental $35 hour Resident/Non(Sept—
Mar)
$23 hour resident/non(Apr—
Aug
Classroom Class 1 Fees based on set-up and 530 plus Board Room(35)SZShr Res, Armory Room;$33 per hour
clean up of event Rooms hold up ta 30 people $30 Non Resident,
Class 2 $25 per 3 hours Monday—Friday; lorre Oak(300)$52 hr Res,$56 $43 per hour Non-Resident
8:15am—Noon&12:30pm—5:30pm hr Non Community Room;$38 per
Class 3 $30 per 3 hours Saturdays:8:15am—ipm&2pm— (Hal�$32hr Res&$35hr Non hour Resident
7pm Oasis(60)$SShr Res,$60hr Non $48 per hour Non-Resident
Sundays;7am-Noon North,Cerrtral or South(15)
$18 Resident,$ZO Non
Parks(2016)
Facility/City Rosemount Farmington Apple Valley Eagan Inver Grove Heights lakeville
Toumament Fee $40/day/field $60/day/field Per day/field Per day/field $185R/$210NR per fleld per day; $SOOR$600NR
$45 associations Youth$62Res$124 Nan-Res
$75 indiv./NPO's Adult$89/Res$178 Non-Res 585 per field/per day for youth associatians
$150 For-Profits
Open Air Shetter $35R$SONR $SS/half-day $40 small All day$152 Res/$192 NR $60R/$SONR;both per 5 hour block $SSR$80NR
$80/full-day Half day$102 Res/$128 NR
$60 Iarge
Enclosed Shelter $80R$130NR NA $60 $60R/$80/NR;both per 5 haur block $100R$150NR
All day$152 Res/$192 NR
Half day$102 Res/$128 NR
Amphftheater $i50R$250NR NA NA Band shell $65 Res/$75 NR per hour n/a NA
Non-League $40/day/field $50/field/day Per 2 hours Same as tourney fee above. $60R/$SONR softball $SOR $60NR
fleld fee $30 associations
(Ballfield only) 545 indiv./NPO's $80R/$100NR baseball(both for 2 hour block)
$65 For-Profits
Independent $30012 week $12/participant for youth NA Adults up to 9 games$275R$SSONR $SOR $60NR
League under 18 plus porta- More than 9 games 539 Res/578 NR
potty costs per game
Camps $45/day/field R Less than 4 hours: Same as tourney/non-league field fee $50 per 2 hour block $SOR $60NR
555/day/field NR $50 associations
$65 indiv./NPO's
+extre maint $80 For-Profits
Youth Treveling 4 hours+: Soccer$110/team $11 per Resident Player/$17 per non-resident player $5 per player,per season
Teams(Athletic $100 associations Lacrosse$52/team
Associatloru) $125 indiv./NPO's FB$39/team
$150 For-Profitr BB/58$29/team pradice fee far season
BB/58$17/game
NA