HomeMy WebLinkAbout6.d. Receive Donation Approve Expenditure – Shop with a Cop and Snacks for Kids
EXECUTIVE SUMMARY
City Council Regular Meeting: November 1, 2016
AGENDA ITEM: Receive Donation / Approve Expenditure –
Shop with a Cop and Snacks for Kids
AGENDA SECTION:
Consent
PREPARED BY: Mitchell Scott, Chief of Police AGENDA NO. 6.d.
ATTACHMENTS: Budget Worksheet APPROVED BY: ddj
RECOMMENDED ACTION: Motion to approve the receipt of two donations totaling
$1600.00 from the American Legion and approve expenditure of $1600 for children’s
programs.
ISSUE
The Police Department will be hosting a Shop with a Cop event for children in need of support this
holiday season. Money is needed to take the children shopping to purchase a gift for themselves and for
their family members. Additional money is used in cooperation with community programs to provide
snacks and breakfast bars for children who are in need.
BACKGROUND
In 2015 the Rosemount Police Department began a Shop with a Cop program to provide support to
children in our community who are experiencing difficulties in their lives. In 2015 the Rosemount Police
Department helped 20 families have something to celebrate during the holidays. This program takes
referrals from schools, churches, and other community organizations to identify children who are facing
financial difficulties, family tragedies, and other situations where they could use some support. In 2016 the
police department intends to assist another 20 families. This will be possible due to $858.91 raised by
officers through bagging groceries at Cub Foods in September and $1500 of this donation. The police
department also works with 360 communities and the schools to help provide snacks and breakfast bars
for children whose family is not able to provide them. The legion has requested $100 of this donation be
contributed to purchase snacks for children in need.
SUMMARY
Staff recommends that Council approve the receipt of two donations totaling $1600.00 from the American
Legion and approve expenditure of $1600 for children’s programs.
CITY OF ROSEMOUNT
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received On 9/29/2016
Amount Received $ 100.00
Purpose of Donation Snack/breakfast bars for kids.
Account Number for Donation 101-22222
(Must be Liability # Assigned for Each Individual Department)
EXPENDITURE OF DONATION
Amount to be Spent $ 100.00
To be Spent from Account 101-42110-01-208.02
(Must be Expenditure # Corresponding to Individual Department)
Purpose of Expenditure: Money to buy snacks/breakfast bars for children who are
not provided at home in cooperation with the schools and 360 communities.
AMENDMENT OF BUDGETS
Amend Donation Revenue Account 101-36230.00 $ 100.00
Amend Expenditure Account 101-42110-01-208.02 $ 100.00
(The Two Dollar Amounts Must be the Same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit (Donation Liability #) 101-22222 $ 100.00
Credit 101-36230.00 $ 100.00
Journal entry to reduce deferred donation revenue account and
increase donation revenue account to actual per City Council action on:
CITY OF ROSEMOUNT
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received On 9/29/2016
Amount Received $ 1500.00
Purpose of Donation Gift Cards for kids “Shop with a Cop” this Christmas Season
Account Number for Donation 101-22222
(Must be Liability # Assigned for Each Individual Department)
EXPENDITURE OF DONATION
Amount to be Spent $ 1500.00
To be Spent from Account 101-42110-01-208.02
(Must be Expenditure # Corresponding to Individual Department)
Purpose of Expenditure: Gift Cards for kids “Shop with a Cop” this Christmas Season.
AMENDMENT OF BUDGETS
Amend Donation Revenue Account 101-36230.00 $ 1500.00
Amend Expenditure Account 101-42110-01-208.02 $ 1500.00
(The Two Dollar Amounts Must be the Same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit (Donation Liability #) 101-22222 $ 1500.00
Credit 101-36230.00 $ 1500.00
Journal entry to reduce deferred donation revenue account and
increase donation revenue account to actual per City Council action on: