HomeMy WebLinkAbout2.b. Capital Improvement PlanEXECUTIVE SUMMARY
City Council Work Session: November 7, 2016
AGENDA ITEM: Capital Improvements Plan AGENDA SECTION:
Discussion
PREPARED BY: Dwight Johnson, City Administrator AGENDA NO. 2.b.
ATTACHMENTS: 10 year CIP APPROVED BY: ddj
RECOMMENDED ACTION: Review and provide direction to staff
BACKGROUND
Each year, the City reviews and updates its 10 year Capital Improvements Plan (CIP). There are three
major capital improvement funds in addition to the Utility funds: the Street CIP, the Equipment CIP, and
the Building and Facilities CIP. After initial review and direction on the proposed CIP, it should be
reviewed again by the Parks and Recreation Commission and the Planning Commission before it is
brought back to the Council for formal action in December.
DISCUSSION OF SIGNIFICANT UPDATES
Most of the significant updates for the CIP update involve revisions in planned parks and recreation
projects, City buildings and facilities, major road improvements, and utility projects. These changes are
discussed separately below.
Parks and Recreation Projects
The City held a referendum for parks improvements including a new indoor ice sheet in May, 2016
which did not pass. Staff believes that a new sheet of ice cannot be accomplished without either a
major partnership with one or more other entities and/or bonding and is therefore outside of the
scope of this CIP update which focuses on the allocation of existing revenues. After several meetings
with our athletic associations and the Park and Recreation Commission, the following major projects
are proposed for the next few years in the Building and Facilities CIP fund:
•2017: Restoration of Carroll’s Woods $200,000
•2017-2018: Completion of UMore ballfield complex except for the large field.
•2020-2021: Completion of Flint Hills fields
•2022: Central Park improvements
Other projects proposed include new splash pad play features ($12,000) in 2017, dugout covers for
UMore and Erickson Parks ($70,000) in 2018, and baseline fencing for three fields ($30,000) in 2019.
2
City Buildings and Facilities
For the first time in a number of years, it is proposed that $1,000,000 be allocated in 2017 for
improvements in core City facilities including Public Works, Police and City Hall spaces. Staff believes
that we are quickly approaching or at our capacity in all three facilities. Future strategies could include:
1. A series of relatively small improvements to each space to buy time, perhaps up to five years.
2. Plan for one or more major new facilities such as a new Police station, a new City Hall, or a new
Public Works campus.
3. Build an addition on to City Hall over the top of the police garage to add office and conference
room space (first proposed in the early 2000’s). *approximate 3000 square foot addition.
The $1,000,000 allocation could be enough for either item 1 or item 3, or provide a start on planning
for item 2 facilities, or some combination of strategies to be determined.
Some short term needs that could be met through item 1 or item 3 include:
Public Works : a wash bay, a clean out area, a salt and brine shed, and additional fencing/security.
Police : Larger spaces for evidence room and crime lab, more interview rooms, larger briefing room,
larger Women’s locker space, larger lobby area and more office spaces. * Some of these needs could be
met by reconfiguring existing spaces.
City Hall: large conference room, several small conference rooms, and more office spaces/work
stations. *Some of the meeting room spaces could be shared between Police, City Hall, and City
Council needs.
Major Road Improvements
Staff has reviewed our Minnesota State Aid funds and identified the priority projects as follows:
2017: County Road 42/Highway 52 interchange.
2018: McAndrews improvements including turn lanes and a possible underpass for the regional
trail at Dodd Road. Federal funds have been received for a part of this project.
2018: Bonaire Path from Akron Ave. east across the RR tracks, including Quiet Zone
improvements. Improvement will serve the city park, new development and provide a
quiet zone extension.
2020: Biscayne from Boulder Trail south to County 46. UMore Park pays half of the amount.
2022: County Road 73 from Bonaire Path to north City limit.
Utility Projects
Some proposed utility projects in the next several years include:
2017: Keegan Lake flood control project.
2019: Possible water storage and treatment plan facilities.
2022: Well #17 construction.
RECOMMENDATION
The Council should review the proposed projects, direct staff on any changes and to proceed with further
review by the Parks and Recreation Commission and the Planning Commission before taking final action.
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Building Funds
& Facilities Street Equipment Park Imp From Water Sewer Storm Water Sewer Storm Debt Serv Total
Year Item - Description Department CIP CIP CIP Assess Fund State Core Core Core Utility Utility Utility Levy Other Cost
2017 1 Replace Ice Edger Arena 6,000 (1)6,000
2017 2 Restroom Rehab - Upper Arena 30,000 (1)30,000
2017 3 PC Workstation Upgrades (From 2012) (Police, Fire, P.W.)Finance 69,000 69,000
2017 4 Technology Upgrades Station #1 (New)Fire 10,000 10,000
2017 5 Hose Truck (Replace 1-Ton Truck) (New)Fire 55,000 55,000
2017 6 City-Wide Software Gen'l. Govt.25,000 25,000
2017 7 Business Park Sign Gen'l. Govt.25,000 25,000
2017 8 Indoor Recreational Facilities Gen'l. Govt.500,000 500,000
2017 9 City Facilities Improvements Gen'l. Govt.1,000,000 1,000,000
2017 10 Parks Master Plan Update Park & Rec 20,000 20,000
2017 11 Dunmore Park Development Park & Rec 150,000 150,000
2017 12 Horsehoe Lake Park - Phase 1 Park & Rec 200,000 200,000
2017 13 Greystone Park Development Park & Rec 500,000 500,000
2017 14 Additional Splash Pad Features Park & Rec 12,000 12,000
2017 15 Carroll's Woods Master Plan & Restoration Park & Rec 210,000 210,000
2017 16 UMore Ball Field Improvements - Phase 1 Park & Rec 900,000 900,000
2017 17 Replace Police Portable Radio Batteries (New)Police 4,500 4,500
2017 18 Body Cameras Police 14,000 10,000 (2)24,000
2017 19 Portable Alarm Replacements Police 15,000 15,000
2017 20 Squad Set Up and Equipment Installation Police 20,000 20,000
2017 21 Replace Squad Laptops (5) / Printers / Netmotion (2019 Combined)Police 70,000 70,000
2017 22 2 Squads (Sell Back 2 - #3560 & #3570)Police 64,000 18,000 (3)82,000
2017 23 PW Building Addition Lease/Purchase (Year 19 of 20)Pub Works 24,000 10,000 10,000 44,000
2017 24 Pedestrian Improvements Program Pub Works 125,000 125,000
2017 25 PMP (Shannon Hills B, Shannon Parkway A)Pub Works 944,367 83,137 1,027,504
2017 26 County Road 38 - CSAH 31 to TH 3 (ROW Costs) Pub Works 100,000 (4)100,000
2017 27 Bonaire Path - Akron Avenue to Greystone (with Quiet Zone)Pub Works 200,000 (5)200,000
2017 28 CSAH 42 Bridge at TH 52 (Includes Watermain Extension)Pub Works 1,305,000 800,000 (6)2,105,000
2017 29 Keegan Lake Drainage Improvements (New)Pub Works 118,750 356,250 475,000
2017 30 Cartegraph OMS Implementation & Licensing (New)Pub Works 42,900 10,700 10,700 10,700 75,000
2017 31 6" Trash Pump (Replace #8088) (Purchased 1989)Pub Works 7,000 7,000 8,000 22,000
2017 32 Dump & Clean Station for Vactor / Mowers (New)Pub Works 40,000 40,000
2017 33 Broom Attach for #8071 & #8072 (Replace #0146) (1995) (New)Pub Works 5,000 5,000
2017 34 Paint Mixer Pub Works 12,000 12,000
2017 35 RTV Kubota (Replace #8401) (Purchased 2004)Pub Works 18,000 2,000 (7)20,000
2017 36 Ford Focus - Inspections (Replace #8612) (2000 Vehicle)Pub Works 23,000 2,000 (7)25,000
2017 37 Minivan (Replace #8621) (1998 Vehicle)Pub Works 28,500 1,500 (7)30,000
2017 38 1-Ton Pickup (Replace #8315) (2006 Vehicle)Pub Works 31,000 4,000 (7)35,000
2017 39 1-Ton Pickup (Replace #8333) (2003 Vehicle)Pub Works 10,000 11,000 10,000 4,000 (7)35,000
2017 40 JD Tractor & Broom Attachment (Replace #8408 & 0139) (2002)Pub Works 65,700 16,000 (7)81,700
2017 41 Sweeper (Replace #8444) (Purchased 2005)Pub Works 99,000 99,000 12,000 (7)210,000
2017 42 Grader (Replace #8413 & #0192) (Purchased 2001)Pub Works 260,000 40,000 (7)300,000
2,671,000 1,069,367 931,600 83,137 870,000 1,605,000 800,000 0 118,750 37,700 38,700 523,950 0 145,500 8,894,704
Total CIP Funding Requirements - Year 2017 $4,671,967 $0
(1)Ice Edger & Upper Restroom Rehab funding comes from Arena Fund operations/reserves.
(2)Other funding for Body Cameras comes from assigned funds.
(3)Other funding for Squad Cars comes from auction sales of old vehicles.
(4)Other funding for County Road 38 project for County's share and the City of Apple Valley's share of project are not included. Costs are for Right of Way purchases and are Rosemount's share only.
(5) Other funding for Bonaire Path project are not included. Costs are Rosemount's share only.
(6)Other funding for CSAH 42 Bridge at TH 52 project for County State Aid share and Federal Funding share of project are not included. Construction costs are Rosemount's share only.
(7) Other funding for Public Works equipment comes from trade-in value of old vehicles.
Total Building CIP levy for 2017 is $24,000. If there is a difference, the difference between this number and the number from above is a result of a 10-year funding program and other funding alternatives (such as potential SKB revenues).
Total Street CIP levy for 2017 is $811,400. If there is a difference, the difference between this number and the number from above is a result of a 10-year funding program and other funding alternatives.
Total Equipment CIP levy for 2017 is $580,000. If there is a difference, the difference between this number and the number from above is a result of a 10-year funding program and other funding alternatives (such as potential SKB revenues).
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MSA 11/4/16
Building Funds
& Facilities Street Equipment Park Imp From Water Sewer Storm Water Sewer Storm Debt Serv Total
Year Item - Description Department CIP CIP CIP Assess Fund State Core Core Core Utility Utility Utility Levy Other Cost
2018 1 Restroom Rehab - Lower Arena 25,000 (1)25,000
2018 2 Paint Arena Ceiling Arena 85,000 (1)85,000
2018 3 Replace Council & Staff Tablets (New)Finance 12,500 12,500
2018 4 City-Wide Software Gen'l. Govt.25,000 25,000
2018 5 Covered Dugouts at UMore Ball Field & Erickson Park Park & Rec 70,000 70,000
2018 6 UMore Ball Field Improvements - Phase 2 Park & Rec 900,000 900,000
2018 7 Koch Trail Restoration Park & Rec 50,000 (2)50,000
2018 8 Trail Plans & Design Park & Rec 30,000 30,000
2018 9 Horsehoe Lake Park - Phase 1 Park & Rec 300,000 300,000
2018 10 Replace Speed Trailers Police 15,000 15,000
2018 11 Evidence Processing Room Equipment Upgrades (Software)Police 30,000 30,000
2018 12 Squad Set Up and Equipment Installation Police 39,000 39,000
2018 13 Replace Squad Mobile Radios Police 54,000 54,000
2018 14 3 Squads (Sell Back 3 - #3520, #3580 & #35120)Police 96,000 18,000 (3)114,000
2018 15 PW Building Addition Lease/Purchase (Year 20 of 20)Pub Works 24,000 10,000 10,000 44,000
2018 16 Pedestrian Improvements Program Pub Works 125,000 125,000
2018 17 PMP (Motz, Biscayne Pointe A, Biscayne Avenue C)Pub Works 730,660 243,741 974,401
2018 18 County Road 38 - CSAH 31 to TH 3 (Construction) Pub Works 800,000 (4)800,000
2018 19 Bonaire Path - Akron Avenue to Greystone (with Quiet Zone)Pub Works 2,000,000 (5)2,000,000
2018 20 Blower Attach for #8071 & #8072 (Replace #0119) (2001)(New)Pub Works 7,500 7,500
2018 21 1/2-Ton Ex-Cab Pickup (Replace #8329) (2006 Vehicle)Pub Works 29,000 6,000 (6)35,000
2018 22 1-Ton Pickup w/Dump (Replace #8310) (2003 Vehicle)Pub Works 52,500 7,500 (6)60,000
2018 23 Groundsmaster Mower (Replace #8068) (Purchased 2008)Pub Works 77,000 8,000 (6)85,000
2018 24 Sidewalk Trac & Blower (Replace #8417 & 0121) (Purchased 2003)Pub Works 95,000 15,000 (6)110,000
2018 25 Single-Axle Dump Truck (Replace #8436) (2005 Vehicle)Pub Works 140,000 35,000 (6)175,000
2018 26 Sno Go Blower (Replace #0130) (Purchased 1987)Pub Works 150,000 150,000
2018 27 1-Ton Pickup (Replace #8345) (2007 Vehicle)Pub Works 48,000 7,000 (6)55,000
2018 28 Jetter (Replace #8445) (2006 Vehicle)Pub Works 92,500 92,500 25,000 (6)210,000
994,000 855,660 822,500 243,741 330,000 2,800,000 0 0 0 58,000 102,500 92,500 0 281,500 6,580,401
Total CIP Funding Requirements - Year 2018 $2,672,160 $0
(#)These items will be funded with the issuance of Equipment Certificates.$0
(1)Lower Restroom Rehab & Paint Arena Ceiling funding comes from Arena Fund operations/reserves.
(2)Koch Trail Restoration funding will come from a grant.
(3)Other funding for Squad Cars comes from auction sales of old vehicles.
(4)Other funding for County Road 38 project for County's share and the City of Apple Valley's share of project are not included. Costs are for construction and are Rosemount's share only.
(5)Other funding for Bonaire Path project are not included. Costs are Rosemount's share only.
(6) Other funding for Public Works equipment comes from trade-in value of old vehicles.
Total Building CIP levy for 2018 is $24,000. If there is a difference, the difference between this number and the number from above is a result of a 10-year funding program and other funding alternatives (such as potential SKB revenues).
Total Street CIP levy for 2018 is $843,856. If there is a difference, the difference between this number and the number from above is a result of a 10-year funding program and other funding alternatives.
Total Equipment CIP levy for 2018 is $600,000. If there is a difference, the difference between this number and the number from above is a result of a 10-year funding program and other funding alternatives (such as potential SKB revenues).
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MSA 11/4/16
Building Funds
& Facilities Street Equipment Park Imp From Water Sewer Storm Water Sewer Storm Debt Serv Total
Year Item - Description Department CIP CIP CIP Assess Fund State Core Core Core Utility Utility Utility Levy Other Cost
2019 1 Replace Chiller Barrel Arena 55,000 (1)55,000
2019 2 Replace Cooling Tower Arena 75,000 (1)75,000
2019 3 PC Workstation Upgrades (From 2014) (Admin, Park & Rec)Finance 83,000 83,000
2019 4 Replace Air Compressor @ Station #1 (New)Fire 60,000 60,000
2019 5 City-Wide Software Gen'l. Govt.25,000 25,000
2019 6 Baseline Fencing for 3 Fields Park & Rec 30,000 30,000
2019 7 Community Center / Armory Remodel Park & Rec 150,000 150,000
2019 8 Develop Park N-5 Park & Rec 200,000 200,000
2019 9 Squad Set Up and Equipment Installation Police 40,000 40,000
2019 10 3 Squads (Sell Back 3 - #3590, #35100 & #35110)Police 96,000 18,000 (2)114,000
2019 11 Replace Police Portable Radios (Encrypted)Police 138,000 138,000
2019 12 Pedestrian Improvements Program Pub Works 125,000 125,000
2019 13 PMP (O'Leary's A&B, Carrollton C, Oak Ridge Estates, 145th St. C)Pub Works 863,905 276,613 1,140,518
2019 14 Blower Attach for #8418 & #8420 (Replace #0123) (2008)(New)Pub Works 7,500 7,500
2019 15 Bobcat Trailer (Replace #0503) (Purchased 1999)Pub Works 10,000 10,000
2019 16 1/2-Ton Ex-Cab Pickup (Replace #8346) (2006 Vehicle)Pub Works 29,000 6,000 (3)35,000
2019 17 Full Size Van - Park & Rec (Replace #8601) (2003 Vehicle)Pub Works 31,000 4,000 (3)35,000
2019 18 Bobcat (Replace #8418) (2008 Vehicle)Pub Works 45,000 5,000 (3)50,000
2019 19 Bobcat (Replace #8420) (2008 Vehicle)Pub Works 45,000 5,000 (3)50,000
2019 20 Pavement Roller (Replace #8129) (Purchased 2003)Pub Works 48,000 2,000 (3)50,000
2019 21 1-Ton Pickup w/Dump (Replace #8340) (2006 Vehicle)Pub Works 54,000 6,000 (3)60,000
2019 22 Sweeper (Replace #8443) (Purchased 2007)Pub Works 100,000 100,000 12,000 (3)212,000
2019 23 6" Trash Pump (Replace #8089) (Purchased 1995)Pub Works 7,000 7,000 8,000 22,000
2019 24 Generator (Replace #8057) (Purchased 1996)Pub Works 28,500 28,500 5,000 (3)62,000
2019 25 Utility Pickup w/Crane (Replace #8342) (2007 Vehicle)Pub Works 32,000 32,000 31,000 15,000 (3)110,000
2019 26 Water Storage Facility (New)Pub Works 5,000,000 (4)5,000,000
2019 27 Water Treatment Facility Pub Works 8,500,000 8,500,000 (4)17,000,000
180,000 988,905 811,500 276,613 200,000 0 13,500,000 0 0 8,567,500 67,500 139,000 0 208,000 24,939,018
Total CIP Funding Requirements - Year 2019 $1,980,405 $0
(#)These items will be funded with the issuance of Equipment Certificates.$0
(1)Chiller Barrel & Cooler Tower funding comes from Arena Fund operations/reserves.
(2)Other funding for Squad Cars comes from auction sales of old vehicles.
(3)Other funding for Public Works equipment comes from trade-in value of old vehicles.
(4)Funding for the Water Storage Facility and the Water Treatment Facility will come from a Water Revenue bond issue.
Total Building CIP levy for 2019 is $0. If there is a difference, the difference between this number and the number from above is a result of a 10-year funding program and other funding alternatives (such as potential SKB revenues).
Total Street CIP levy for 2019 is $877,610. If there is a difference, the difference between this number and the number from above is a result of a 10-year funding program and other funding alternatives (such as potential SKB revenues).
Total Equipment CIP levy for 2019 is $620,000. If there is a difference, the difference between this number and the number from above is a result of a 10-year funding program and other funding alternatives (such as potential SKB revenues).
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MSA 11/4/16
Building Funds
& Facilities Street Equipment Park Imp From Water Sewer Storm Water Sewer Storm Debt Serv Total
Year Item - Description Department CIP CIP CIP Assess Fund State Core Core Core Utility Utility Utility Levy Other Cost
2020 1 Scoreboards Arena 40,000 (1)40,000
2020 2 Phone Server Replacements (From 2015)Finance 20,000 20,000
2020 3 Replace Fire Department Mobile Computers (From 2016)Finance 35,000 35,000
2020 4 PC File Server Replacements & Backup System (From 2015)Finance 120,000 120,000
2020 5 Aerial Platform Truck Replacement (Purchased in 2020)Fire (#)0
2020 6 City-Wide Software Gen'l. Govt.25,000 25,000
2020 7 Flint Hills Field Improvements - Phase 1 Park & Rec 2,100,000 2,100,000
2020 8 Replace 1/2 of AED's (5)Police 8,000 8,000
2020 9 Squad Set Up and Equipment Installation Police 52,000 52,000
2020 10 4 Squads (Sell Back 4 - #3540, #3550, #35150 & #35170)Police 128,000 24,000 (2)152,000
2020 11 Pedestrian Improvements Program Pub Works 125,000 125,000
2020 12 PMP (West Ridge A, Chippendale A)Pub Works 621,041 98,875 719,916
2020 13 Biscayne Avenue - Boulder Trail to CR 46 (1/2 from U of M)Pub Works 2,000,000 (3)2,000,000
2020 14 Ford Ranger - Inspections (Replace #8615) (2008 Vehicle)Pub Works 26,500 3,500 (4)30,000
2020 15 Single-Axle Dump Truck (Replace #8430) (2009 Vehicle)Pub Works 145,000 35,000 (4)180,000
2,100,000 746,041 559,500 98,875 0 2,000,000 0 0 0 0 0 0 0 102,500 5,606,916
Total CIP Funding Requirements - Year 2020 $3,405,541 $0
(#)These items will be funded with the issuance of Equipment Certificates.$0
(1)Scoreboards funding comes from Arena Fund operations/reserves.
(2)Other funding for Squad Cars comes from auction sales of old vehicles.
(3)Other funding for Biscayne Avenue project for the University of Minnesota are not included. Costs are Rosemount's share only. (The University needs a 2-year notice prior to project start)
(4)Other funding for Public Works equipment comes from trade-in value of old vehicles.
Total Building CIP levy for 2020 is $0. If there is a difference, the difference between this number and the number from above is a result of a 10-year funding program and other funding alternatives (such as potential SKB revenues).
Total Street CIP levy for 2020 is $912,715. If there is a difference, the difference between this number and the number from above is a result of a 10-year funding program and other funding alternatives (such as potential SKB revenues).
Total Equipment CIP levy for 2020 is $640,000. If there is a difference, the difference between this number and the number from above is a result of a 10-year funding program and other funding alternatives (such as potential SKB revenues).
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MSA 11/4/16
Building Funds
& Facilities Street Equipment Park Imp From Water Sewer Storm Water Sewer Storm Debt Serv Total
Year Item - Description Department CIP CIP CIP Assess Fund State Core Core Core Utility Utility Utility Levy Other Cost
2021 1 Arena Refrigeration / Rink System Arena 375,000 (1)375,000
2021 2 Aerial Platform Truck Replacement (Year 1 of 5)Fire 252,000 252,000
2021 3 City-Wide Software Gen'l. Govt.25,000 25,000
2021 4 Flint Hills Field Improvements - Phase 2 Park & Rec 600,000 600,000
2021 5 Replace Less Lethal Weapons Police 6,000 6,000
2021 6 Squad Set Up and Equipment Installation Police 45,000 45,000
2021 7 Replace Squad Video System Police 120,000 120,000
2021 8 3 Squads (Sell Back 3 - #3530, #3570 & #35140)Police 100,000 18,000 (2)118,000
2021 9 Pedestrian Improvements Program Pub Works 125,000 125,000
2021 10 PMP (West Ridge C, Shannon Pond, Dodd, Biscayne B, >>)Pub Works 1,437,990 383,921 1,821,911
2021 11 Shop Hoist (Replace #0002) (Purchased 2006)Pub Works 55,000 5,000 (3)60,000
PMP (Cont.-Rosemount Hills B, Jay Simons)
600,000 1,562,990 603,000 383,921 0 0 0 0 0 0 0 0 0 398,000 3,547,911
Total CIP Funding Requirements - Year 2021 $2,765,990 $0
(#)These items will be funded with the issuance of Equipment Certificates.$0
(1)Arena Refrigeration / Rink System funding comes from Arena Fund operations/reserves.
(2)Other funding for Squad Cars comes from auction sales of old vehicles.
(3)Other funding for Public Works equipment comes from trade-in value of old vehicles.
Total Building CIP levy for 2021 is $0. If there is a difference, the difference between this number and the number from above is a result of a 10-year funding program and other funding alternatives (such as potential SKB revenues).
Total Street CIP levy for 2021 is $949,223. If there is a difference, the difference between this number and the number from above is a result of a 10-year funding program and other funding alternatives (such as potential SKB revenues).
Total Equipment CIP levy for 2021 is $660,000. If there is a difference, the difference between this number and the number from above is a result of a 10-year funding program and other funding alternatives (such as potential SKB revenues).
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MSA 11/4/16
Building Funds
& Facilities Street Equipment Park Imp From Water Sewer Storm Water Sewer Storm Debt Serv Total
Year Item - Description Department CIP CIP CIP Assess Fund State Core Core Core Utility Utility Utility Levy Other Cost
2022 1 Replace Zamboni Batteries Arena 15,000 (1)15,000
2022 2 Replace Compressors Arena 70,000 (1)70,000
2022 3 PC Workstation Upgrades (From 2017) (Police, Fire, P.W.)Finance 70,000 70,000
2022 4 Aerial Platform Truck Replacement (Year 2 of 5)Fire 252,000 252,000
2022 5 City-Wide Software Gen'l. Govt.25,000 25,000
2022 4 Central Park Improvements Park & Rec 1,200,000 1,200,000
2022 6 Replace Police Portable Radio Batteries Police 5,000 5,000
2022 7 Squad Set Up and Equipment Installation Police 45,000 45,000
2022 8 Replace Squad Laptops (5) / Printers / Netmotion Police 55,000 55,000
2022 9 3 Squads (Sell Back 3 - #3520, #3560 & #3580)Police 100,000 18,000 (2)118,000
2022 10 Pedestrian Improvements Program Pub Works 125,000 125,000
2022 11 PMP (Wensmann A/B/C, December Trail, Stonebridge, >>)Pub Works 2,408,824 752,215 3,161,039
2022 12 County Road 73 - Bonaire Path to IGH (Construction) Pub Works 2,500,000 (3)2,500,000
2022 13 Blower Attach for #8409 (Replace #0122) (2001) (New)Pub Works 15,000 15,000
2022 14 Crash Attenuator (Replace #0049) (Purchased 2007)Pub Works 20,000 20,000
2022 15 Well #17 Construction Pub Works 1,500,000 (4)1,500,000
PMP (Cont.-Deepwoods, White Lake Acres)
1,200,000 2,533,824 587,000 752,215 0 2,500,000 1,500,000 0 0 0 0 0 0 103,000 9,176,039
Total CIP Funding Requirements - Year 2022 $4,320,824 $0
(#)These items will be funded with the issuance of Equipment Certificates.$0
(1)Zamboni Battery Replacements & Compressors funding comes from Arena Fund operations/reserves.
(2)Other funding for Squad Cars comes from auction sales of old vehicles.
(3)Other funding for County Road 73 project for County's share and the City of Inver Grove Heights' share of project are not included. Costs are for construction and are Rosemount's share only.
(4)Funding for Well #17 will come from a Water Revenue bond issue.
Total Building CIP levy for 2022 is $0. If there is a difference, the difference between this number and the number from above is a result of a 10-year funding program and other funding alternatives (such as potential SKB revenues).
Total Street CIP levy for 2022 is $987,192. If there is a difference, the difference between this number and the number from above is a result of a 10-year funding program and other funding alternatives (such as potential SKB revenues).
Total Equipment CIP levy for 2022 is $680,000. If there is a difference, the difference between this number and the number from above is a result of a 10-year funding program and other funding alternatives (such as potential SKB revenues).
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MSA 11/4/16
Building Funds
& Facilities Street Equipment Park Imp From Water Sewer Storm Water Sewer Storm Debt Serv Total
Year Item - Description Department CIP CIP CIP Assess Fund State Core Core Core Utility Utility Utility Levy Other Cost
2023 1 Replace Ice Edger Arena 8,000 (1)8,000
2023 2 Replace Skate Tile Arena 90,000 (1)90,000
2023 3 Aerial Platform Truck Replacement (Year 3 of 5)Fire 252,000 252,000
2023 4 City-Wide Software Gen'l. Govt.25,000 25,000
2023 5 Squad Set Up and Equipment Installation Police 45,000 45,000
2023 6 3 Squads (Sell Back 2 - #35100 & #35110 & 1 New Addition)Police 105,000 12,000 (2)117,000
2023 7 Pedestrian Improvements Program Pub Works 125,000 125,000
2023 8 PMP (Geronime Pond, Town Center, Cameo & 143rd, McNamara)Pub Works 811,581 225,016 1,036,597
2023 9 Aerator (Replace #0157) (Purchased 2013)Pub Works 18,000 2,000 (3)20,000
2023 10 1-Ton Pickup Extended Cab (Replace #8330) (2011 Vehicle)Pub Works 30,000 10,000 (3)40,000
2023 11 1-Ton Pickup (Replace #8341) (2011 Vehicle)Pub Works 30,000 10,000 (3)40,000
2023 12 Generator (Replace #8059) (Purchased 2003)Pub Works 35,000 35,000 5,000 (3)75,000
0 936,581 505,000 225,016 0 0 0 0 0 35,000 35,000 0 0 137,000 1,873,597
Total CIP Funding Requirements - Year 2023 $1,441,581 $0
(#)These items will be funded with the issuance of Equipment Certificates.$0
(1)Ice Edger & Skate Tile funding comes from Arena Fund operations/reserves.
(2)Other funding for Squad Cars comes from auction sales of old vehicles.
(3)Other funding for Public Works equipment comes from trade-in value of old vehicles.
Total Building CIP levy for 2023 is $0. If there is a difference, the difference between this number and the number from above is a result of a 10-year funding program and other funding alternatives (such as potential SKB revenues).
Total Street CIP levy for 2023 is $1,026,680. If there is a difference, the difference between this number and the number from above is a result of a 10-year funding program and other funding alternatives (such as potential SKB revenues).
Total Equipment CIP levy for 2023 is $700,000. If there is a difference, the difference between this number and the number from above is a result of a 10-year funding program and other funding alternatives (such as potential SKB revenues).
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Building Funds
& Facilities Street Equipment Park Imp From Water Sewer Storm Water Sewer Storm Debt Serv Total
Year Item - Description Department CIP CIP CIP Assess Fund State Core Core Core Utility Utility Utility Levy Other Cost
2024 1 Replace Skate Sharpener Arena 20,000 (1)20,000
2024 2 Replace Fire Department Mobile Computers (From 2020)Finance 35,000 35,000
2024 3 PC Workstation Upgrades (From 2019) (Admin, Park & Rec)Finance 70,000 70,000
2024 4 Aerial Platform Truck Replacement (Year 4 of 5)Fire 252,000 252,000
2024 5 City-Wide Software Gen'l. Govt.25,000 25,000
2024 6 Squad Set Up and Equipment Installation Police 45,000 45,000
2024 7 3 Squads (Sell Back 3 - #3510, #3540 & #3590)Police 105,000 18,000 (2)123,000
2024 8 Pedestrian Improvements Program Pub Works 125,000 125,000
2024 9 PMP (Boomfield B, O'Leary's Hills C, Connemara A, >>)Pub Works 1,222,832 305,817 1,528,649
2024 10 Groundsmaster Mower (Replace #8066) (Purchased 2015)Pub Works 87,000 8,000 (3)95,000
2024 11 Groundsmaster Mower (Replace #8073) (Purchased 2015)Pub Works 87,000 8,000 (3)95,000
2024 12 Single-Axle Dump Truck (Replace #8432) (2012 Vehicle)Pub Works 151,000 39,000 (3)190,000
PMP (Cont.-Auburn Ave., 145th St. A)
0 1,347,832 857,000 305,817 0 0 0 0 0 0 0 0 0 93,000 2,603,649
Total CIP Funding Requirements - Year 2024 $2,204,832 $0
(#)These items will be funded with the issuance of Equipment Certificates.$0
(1)Skate Sharpener funding comes from Arena Fund operations/reserves.
(2)Other funding for Squad Cars comes from auction sales of old vehicles.
(3)Other funding for Public Works equipment comes from trade-in value of old vehicles.
Total Building CIP levy for 2024 is $0. If there is a difference, the difference between this number and the number from above is a result of a 10-year funding program and other funding alternatives (such as potential SKB revenues).
Total Street CIP levy for 2024 is $1,067,747. If there is a difference, the difference between this number and the number from above is a result of a 10-year funding program and other funding alternatives (such as potential SKB revenues).
Total Equipment CIP levy for 2024 is $720,000. If there is a difference, the difference between this number and the number from above is a result of a 10-year funding program and other funding alternatives (such as potential SKB revenues).
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Building Funds
& Facilities Street Equipment Park Imp From Water Sewer Storm Water Sewer Storm Debt Serv Total
Year Item - Description Department CIP CIP CIP Assess Fund State Core Core Core Utility Utility Utility Levy Other Cost
2025 1 Phone Server Replacements (From 2020)Finance 20,000 20,000
2025 2 PC File Server Replacements & Backup System (From 2020)Finance 120,000 120,000
2025 3 Aerial Platform Truck Replacement (Year 5 of 5)Fire 252,000 252,000
2025 4 City-Wide Software Gen'l. Govt.25,000 25,000
2025 5 Squad Set Up and Equipment Installation Police 45,000 45,000
2025 6 3 Squads (Sell Back 3 - #3570, 35140 & #35170)Police 110,000 18,000 (2)128,000
2025 7 Pedestrian Improvements Program Pub Works 125,000 125,000
2025 8 PMP (Bloomfield A, West Ridge B, Country Hills A, >>)Pub Works 1,044,591 351,968 1,396,559
2025 9 Caravan - Parks (Replace #8603) (2013 Vehicle)Pub Works 31,500 3,500 (3)35,000
2025 10 Water Truck (Replace #8431) (2013 Vehicle)Pub Works 180,000 20,000 (3)200,000
2025 11 Dump Tandem (Replace #8434) (2013 Vehicle)Pub Works 195,000 35,000 (3)230,000
2025 12 Loader, Wing & Plow (Replace #8419) (Purchased 2005)Pub Works 275,000 50,000 (3)325,000
PMP (Cont.-Conley, Chippendale B)
0 1,169,591 1,253,500 351,968 0 0 0 0 0 0 0 0 0 126,500 2,901,559
Total CIP Funding Requirements - Year 2025 $2,423,091 $0
(#)These items will be funded with the issuance of Equipment Certificates.$0
(1)Ice Arena item funding comes from Arena Fund operations/reserves.
(2)Other funding for Squad Cars comes from auction sales of old vehicles.
(3)Other funding for Public Works equipment comes from trade-in value of old vehicles.
Total Building CIP levy for 2025 is $0. If there is a difference, the difference between this number and the number from above is a result of a 10-year funding program and other funding alternatives (such as potential SKB revenues).
Total Street CIP levy for 2025 is $1,110,457. If there is a difference, the difference between this number and the number from above is a result of a 10-year funding program and other funding alternatives (such as potential SKB revenues).
Total Equipment CIP levy for 2025 is $740,000. If there is a difference, the difference between this number and the number from above is a result of a 10-year funding program and other funding alternatives (such as potential SKB revenues).
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MSA 11/4/16
Building Funds
& Facilities Street Equipment Park Imp From Water Sewer Storm Water Sewer Storm Debt Serv Total
Year Item - Description Department CIP CIP CIP Assess Fund State Core Core Core Utility Utility Utility Levy Other Cost
2026 1 Replace Ice Resurfacer Arena 120,000 (1)120,000
2026 2 Phone Server Replacements (From 2020)Finance 20,000 20,000
2026 3 PC File Server Replacements & Backup System (From 2020)Finance 120,000 120,000
2026 4 City-Wide Software Gen'l. Govt.25,000 25,000
2026 5 Squad Set Up and Equipment Installation Police 45,000 45,000
2026 6 3 Squads (Sell Back 3 - #3530, 3550 & #3580)Police 110,000 18,000 (2)128,000
2026 7 Pedestrian Improvements Program Pub Works 125,000 125,000
2026 8 PMP (Country Hills B, Hawkins Pond, Broback Park, >>)Pub Works 883,238 318,103 1,201,341
2026 9 John Deere Trailer (Replace #0525) (Purchased 2010)Pub Works 12,000 12,000
2026 10 Wood Chipper (Replace #8161) (Purchased 2014)Pub Works 45,000 5,000 (3)50,000
2026 11 Groundsmaster Mower (Replace #8068) (Purchased 2017)Pub Works 85,000 10,000 (3)95,000
2026 12 JD Tractor & Blower (Replace #8406 & #0128) (2006 & 2011)Pub Works 108,000 7,000 (3)115,000
PMP (Cont.-Biscayne A, Autumn Path)
0 1,008,238 570,000 318,103 0 0 0 0 0 0 0 0 0 160,000 2,056,341
Total CIP Funding Requirements - Year 2026 $1,578,238 $0
(#)These items will be funded with the issuance of Equipment Certificates.$0
(1)Ice Resurfacer funding comes from Arena Fund operations/reserves.
(2)Other funding for Squad Cars comes from auction sales of old vehicles.
(3)Other funding for Public Works equipment comes from trade-in value of old vehicles.
Total Building CIP levy for 2026 is $0. If there is a difference, the difference between this number and the number from above is a result of a 10-year funding program and other funding alternatives (such as potential SKB revenues).
Total Street CIP levy for 2026 is $1,154,875. If there is a difference, the difference between this number and the number from above is a result of a 10-year funding program and other funding alternatives (such as potential SKB revenues).
Total Equipment CIP levy for 2026 is $760,000. If there is a difference, the difference between this number and the number from above is a result of a 10-year funding program and other funding alternatives (such as potential SKB revenues).
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Building Funds
& Facilities Street Equipment Park Imp From Water Sewer Storm Water Sewer Storm Debt Serv Total
Year Item - Description Department CIP CIP CIP Assess Fund State Core Core Core Utility Utility Utility Levy Other Cost
Future 1 Public Works / City Hall Building Expansion / Police Council 4,000,000 (1)4,000,000
Future 2 Tender Truck (Addition) Fire 180,000 (2)180,000
Future 3 Engine Truck (Addition) Fire 700,000 (3)700,000
Future 4 Add Fire Station #3 (Same time as additional Engine Truck)Fire (3)
Future 5 ADA Compliant Upgrades Study Park & Rec 20,000 20,000
Future 6 Erickson Park Tennis Courts - Phase 2 Park & Rec 350,000 350,000
Future 7 Community Center Covered Walk Park & Rec 175,000 175,000
Future 8 Splash Pad - Phase 2 Park & Rec 1,000,000 1,000,000
Future 9 Umore Ball Fields - Phase 2 Park & Rec 2,600,000 2,600,000
Future 10 Flint Hills Athletic Fields Improvements - Phases 2 & 3 Park & Rec 3,200,000 3,200,000
Future 11 TH 3 Aesthetic Improvements Pub Works 448,500 (5)448,500
Future 12 North Central Sanitary Sewer Extension Pub Works (6)
Future 13 Street Construction - Boulder Avenue Extension Pub Works 3,000,000 (7)3,000,000
Future 14 Shannon Pond Outlet Pub Works (8)
Future 15 Gravel Road Improvements Pub Works (8)
2027 16 1/2-Ton Pickup (Replace #8307) (2015 Vehicle)Pub Works 31,000 4,000 (9)35,000
2027 17 1/2-Ton Pickup (Replace #8335) (2015 Vehicle)Pub Works 31,000 4,000 (9)35,000
2027 18 1-Ton Pickup (Replace #8331) (2015 Vehicle)Pub Works 34,000 6,000 (9)40,000
2027 19 1-Ton Pickup (Replace #8332) (2015 Vehicle)Pub Works 35,000 5,000 (9)40,000
2027 20 Dump Single (Replace #8437) (2014 Vehicle)Pub Works 160,000 40,000 (9)200,000
Future 21 Soccer Goal Trailer (Replace #0501) (Purchased 1980)Pub Works 12,000 12,000
Future 22 Hose Trailer (Replace #0502) (Purchased 1990)Pub Works 12,000 12,000
Future 23 Barricade Trailer (Replace #0510) (Purchased 1986)Pub Works 12,000 12,000
Future 24 Hose Trailer (Replace #0517) (Purchased 1995)Pub Works 12,000 12,000
Future 25 Striper Trailer (Replace #0518) (Purchased 1994)Pub Works 12,000 12,000
Future 26 Easement Trailer (Replace #0521) (Purchased 2003)Pub Works 12,000 12,000
Future 27 Akron Avenue South of County Road 42 Pub Works 1,250,000 1,250,000
6,975,000 0 1,083,000 0 350,000 0 0 0 0 0 0 0 0 7,687,500 16,095,500
Total CIP Funding Requirements - Future Years $8,058,000 $0
(#)These items will be funded with the issuance of Equipment Certificates.$0
(1)Funding for the City Hall Expansion ($1,000,000) & PW Building Expansion ($3,000,000) will come from a general bond issue.
(2)Funding and timing of purchase of Tender Truck (Addition) still to be determined.
(3)Timing for Fire Station #3 and Additional Engine Truck still to be determined.
(4)Other funding for Squad Cars comes from auction sales of old vehicles.
(5)Other funding for TH 3 projects will come from grants or other incentives.
(6)Future costs associated with the sanitary sewer will include extensive street reconstruction on the following streets:
124th St, 125th St, Blanca Ave W, 128th St, Bolivia Ave, 130th St W, Biscayne Ave, Bengal Ave, 129th St W, CR 38, 132nd Court and Bonnaire Path. Costs and funding are not available at this time.
(7)Other funding for Boulder Avenue extension will come from a Port Authority bond issue.
(8)Costs and funding are not available at this time.
(9)Other funding for Public Works equipment comes from trade-in value of old vehicles.
MEMORANDUM
To: Dwight Johnson, City Administrator
From: Dan Schultz, Parks and Recreation Director
Date: October 18, 2016
Subject: Outdoor Facility Needs
Staff recently met with representatives from the Rosemount Area Athletic Association (RAAA) and
REV Soccer to discuss their outdoor facility needs. Listed below are the details about the input they
provided to staff.
RAAA
RAAA uses facilities that are provided by the City of Rosemount, ISD 196, the City of Lakeville and
the City of Apple Valley. Two key facility issues that were brought up by leadership at RAAA and
were the quality and safety of facilities used by the association. RAAA has indicated that most of the
facilities provided by the City of Rosemount are well kept and safe to play on. They have requested
the City consider adding baseline fencing at Camfield, Twin Puddles, Kidder and Chippendale parks.
The feedback that we received for each RAAA sport that uses our outdoor facilities is listed below:
• In-House Baseball – They are currently at capacity for this program. They are
looking to try and secure fields at Red Pine Elementary (ISD 196) for 2017. They have
also requested 3 more fields with permanent base pegs as well. One with a base
distance of 60 feet for 4th/5th graders, similar to Winds and two fields for 6th-8th
grades with bases 75ft and pitching distance of 52 ft (mound preferred). These requests
are based on program growth and trying to keep teams to a manageable size.
• In-House Softball – They have enough fields but are facing some quality issues at
ISD 196 facilities. The field at Rosemount Elementary is not used because of lack of
maintenance by ISD 196. In-house softball is planning to have their older girl’s teams
join the South Metro Slow pitch league this year as there aren't enough girls to keep it
all in-house. They have requested a nicer field as they will be playing games against
other cities.
• Traveling Baseball – They have enough fields for the program, although at the 13
year old level only one field is available. They would like to see more batting cages and
covered dugouts added to City of Rosemount parks.
• Traveling Softball – They could use another field to practice on. They have enough
fields for games.
• In-House Football (grades 3-6) – Football currently has enough fields with the space
the City provides at Shannon Park.
• Lacrosse – Lacrosse is currently having challenges finding enough fields and also to
find fields that allow for safe play because the sport needs several feet of clearance at
the ends of the field to contain the small hard ball that is used.
• In-House and Traveling Tennis – They are doing okay with facilities but the RHS
tennis court complex went from 8 courts down to 7 with their recent reconstruction.
• In-House Soccer – In-house soccer was able to secure enough fields for their
program.
REV SOCCER
REV Soccer mainly uses fields provided by the City of Rosemount, City of Apple Valley, ISD 196
and the one field from the City of Eagan. Representatives from REV indicated that playability is a
big factor in the ability to keep games happening as scheduled. They indicated that the conditions at
the Flint Hills Athletic Complex are ideal because the fields drain so well after it rains. They typically
do not have to cancel games because of field conditions at the Flint Hills Complex.
• REV Soccer – They are currently finding enough facilities for their programs but are
concerned they will not have enough fields for any future growth. Fields with lights
are valuable because their older kids can play games late into the evening under the
lights. REV Soccer is also very interested in an artificial turf field with lights. This
type of facility would allow for expanded use in the spring, summer and fall seasons.
Attached is a spreadsheet that shows the participation numbers by sport for RAAA. Also attached
is a spreadsheet that identifies the participation numbers for REV Soccer.
Staff Recommendation
Staff is recommending that we continue to pursue the development of the four green fields at the
Flint Hills Athletic Complex, two additional baseball/softball fields at UMore and the one large
baseball field at UMore. Staff also recommends that we consider including athletic facilities in some
our future neighborhood parks. As our community continues to grow, staff expects that RAAA and
REV Soccer will see an increase in participation levels. The increase in participation numbers will
require additional facilities. Listed below is a projection developed by staff for the future needs
based on the recent participation trends of RAAA and REV Soccer.
Type of Field/Range of Years 1 – 2 years 3 - 4 years 5 – 6 years
Youth Baseball/Softball 1 2 1
Greenfield (soccer, lacrosse or football) 1 2 1
13 year old baseball field 1 2 0
Large baseball field 0 1 0
Please let me know if you have any questions regarding this memo.
RAAA Participation Numbers
Program 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
In-House Baseball 470 482 550 530 547 586 552 564 557 572 637 666
Traveling Baseball 144 167 196 205 205 191 227 259 246 286 237 251
In-House Softball 150 176 200 190 186 179 202 207 166 158 165 149
Traveling Softball 73 63 90 67 82 91 95 100 90 105 106 108
In-House Soccer 833 900 898 940 919 905 868 830 824 904 1,050 1,130
In-House Tennis 44 57 72 92 105 106 73 93 116 131 135 140
Traveling Tennis 36 35 42 45 43 46 53 54 42 38 36 53 Lacrosse - Summer ---139 230 198 250 234 198 250 376 318
Lacrosse - Spring -----88 164 124 107 129 97 79
Football (3 - 6 grade)247 254 264 284 270 298 274 334 303 263 249 244
Track 236 291 302 311 314 318 421 490 491 475 487 581
Cross Country (new in 201 ---------43 65 55
REV SOUTH Participation #
REV Soccer South NA NA NA NA 755 791 833 902 932 1021 1,145 1,270
MEMORANDUM
To: Dwight Johnson, City Administrator
From: Dan Schultz, Parks and Recreation Director
Date: November 2, 2016
Subject: Parks and Recreation Commission Priority Projects
The Parks and Recreation Commission recently discussed future parks and recreation projects.
Identified below is a draft list of projects that the Commission felt should be priorities for the City.
They have not yet ranked these projects to identify the order in which they should be developed but
plan to do so at their meeting on Monday, November 28, 2016.
• Flint Hills Athletic Fields – Include 3 natural grass fields, 1 artificial turf field with
lights, a track and dome, and pickle-ball courts.
• UMore Ball Field Project – 2 youth fields and concession stand.
• Central Park/Splash Pad – Plaza, fire pit and playground.
• Skate Park Equipment Replacement – New pad and equipment.
• Restore Natural Resources in Carroll’s Woods/Schwarz Pond Park – Develop a
natural resources management plan and restore the natural resources/remove
buckthorn.
• Addition of a Full Size Indoor Ice Sheet – Develop a new full size ice sheet.
Please let me know if you have any questions regarding this memo.
MEMORANDUM
TO: Dwight Johnson, City Administrator
FROM: Mitchell Scott, Chief of Police
SUBJECT: Police Facility Inclusion in Capital Improvement Plan
DATE: December 15, 2015
As the City of Rosemount continues to grow, facility needs should be considered. The City
has done an excellent job in the past with observing the needs of the residents with regards to
Parks and Recreation, Fire Stations and water treatment needs. Taking into consideration
the needs of the City and growth of the Police Department, the current Police Department has
reached a threshold where a new facility is needed.
As the City has continued to grow, so has the police force. In 1986 the City of Rosemount
built the current City Hall with the Police Department attached on the lower level. The
Police Department occupied approximately 1400 sq. ft. During that time the Police
Department had 8 sworn officers and 1 records personnel.
In 2001 the City completed a remodel of City Hall and the Police Department. The Police
Department increased their square footage from approximately 1400 sq. ft. to approximately
7358 sq. ft. of office space. During that time the Police Department had 15 sworn officers, 3
records personnel and 1 community service officer.
In 2015, to accommodate a more cohesive work space for patrol officers, a wall was knocked
down; however, the Police Department did not gain any additional square footage. The
Police Department’s current staffing consists of 23 sworn officers, 3 records personnel and 2
community service officers. We are still operating within the square footage of
approximately 7358 sq. ft. that was established in 2001.
Although space for staff is an important factor, it is not the only factor that has been taken
into consideration with regards to the need for a new facility. In the following paragraphs I
will discuss the issues and needs of areas within the Police Department. It has not been
perceived that any one area has more importance than the other; they are all areas of concern.
Parking Lot:
As we have discussed in the past, staff is extremely concerned with the parking lot. With the
addition of the splash pad, the amount of traffic during the summer months has increased
drastically. Several times I have witnessed young children running to cars ahead of their
parents. On one occasion an officer opened the garage door only to see a young child
standing directly in front of the garage door area. While officers are always cautious when
leaving the garage, some urgent calls require a more rapid response. It is our concern that a
child may be struck by a squad car. The police garage entrance should be a secure area.
Property Room (Evidence):
Currently we are scrambling to find space for evidence. The property room is not large
enough to handle what we are required by law to store as evidence. Utilizing fenced areas
for long term storage is not a practical solution and could potentially result in challenges to
evidence in criminal trials. A single secured room should be large enough to store all the
evidence for now and into the future. Evidence for person crimes such as Criminal Sexual
Conducts and Deaths must be kept in perpetuity or, if a suspect is convicted, through the end
of their sentence. Evidence for other crimes must be held for the longer of 3 years or until
the end of the sentence of any conviction. This problem will only increase as we continually
take in evidence. In addition, during the course of investigations we conduct search warrants.
At times the evidence collected from the search warrants can be overwhelming and require a
secure storage area for larger items such as appliances, tools, and equipment (sometimes the
content of an entire storage container or garage). We currently do not have a location to
securely store large evidentiary items. The final issue regarding the property room would be
ventilation. The property room is not vented properly and the odor of marijuana is
sometimes overbearing as it seeps into other rooms.
Crime Lab:
The facility for processing physical evidence is not sufficient. Chemicals are often required
in processing physical evidence and the lack of ventilation is an important factor. There is
also a significant lack of work space as only 1 tech may work in this room at a time which
causes issues when personnel are trying to process larger cases. There is also a lack of
storage space for the processing equipment.
Interview rooms:
The amount of interview rooms we currently have is not sufficient for both secured (in
custody persons) and non-secured (juveniles and investigative interviews). We have had
multiple instances where we have more people to hold than current space allows. This can
be a safety issue for the officers and the subjects and can expose the department to liability.
We currently have 2 non-secured areas and 1 secured area. Handling more than 2 juveniles
in custody for non-violent offenses requires leaving the juveniles in police vehicles. Having
multiple secured suspects for an investigation is impossible if there are more than 3. We
have had several cases where we need to take 4-5 people into custody for robberies or
burglaries. In the last few years we have been faced with several major incidents with
several individuals involved. Due to the lack of space, we were not able to isolate the
individuals.
Bigger Lobby:
The current lobby is not adequate. It can become crowded very quickly especially when
someone brings their family in to report a crime. Currently we only have one interview room
in the lobby which often becomes an issue when we have multiple individuals wanting to
speak with an officer or requesting paperwork. Officers often have no choice but to speak
with someone in the lobby where other people may overhear personal issues of the person
with whom they are speaking.
Briefing room/ Emergency Operations Center:
Our current briefing room, although it is one of the bigger rooms we have in the Police
Department, is still small. We currently utilize this room for several things: equipment
storage, officer mail, and briefings/conferences. Unfortunately the room cannot
accommodate a large amount of people. This becomes an issue when we are conducting
warrants within our city with other agencies. A briefing of assisting officers occurs before
the execution of any search warrant. Due to the small size of this room, assisting officers
often need to stand in the hallway to listen to the briefing. Also, if this room is being utilized
for a conference, other personnel are forced to disturb the group if they are in need of
supplies or equipment. In a new facility a much larger room would also be utilized for other
functions, such as training and as an Emergency Operations Center.
Locker Rooms:
With our current staffing the locker rooms have reached their maximum and there is limited
room. The females’ locker room is extremely tight and the ventilation is extremely poor. To
quote an officer, “Due to the proximity of the locker rooms and evidence room, the smell
constantly bleeds into our locker rooms. It can be a bit much at times, but you always know
when someone has gotten a recent drug arrest.”
Office Space:
An argument could be made that an officer’s office is their squad car and I would not dispute
this; however, I believe this would only apply to patrol officers. I would also state that it is
not their entire office. With technology growing and the police vehicles losing space, we
still need to provide a work area for patrol officers to safely write reports and conduct
investigations. The space needed for the future must be addressed. With regards to the
officers working investigations or other specialty assignments, we are currently out of space.
With the current case loads and the trend of our investigation unit, I am anticipating the need
for another investigator in 2017; unfortunately, we have no space for them. We have already
combined office spaces where possible to accommodate our needs; our school resource
officer and community resource officer share the same small office space. Unfortunately,
due to several of the existing offices containing curved walls, any potential reconfigurations
are limited. Investigations can be very demanding and at times a detective could have over 60
cases they are actively working. It is important for them to have privacy and space to work
their cases.
Through my research and speaking with other Chief Law Enforcement Officers who have
built new facilities, it has been expressed how important it is to understand that this is a
several-year process. We are currently struggling in many areas within our current facility
and it will only become worse as time moves on. It is my recommendation that we add a
new police facility into the capital improvement plan and initiate a planning process to
accomplish that goal.
Please contact me if you have questions.
Sincerely
Mitchell Scott
Chief of Police