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Home My WebLink About6.d. Budget AmendmentsAGENDA ITEM: Budget Amendments AGENDA SECTION: Consent PREPARED BY: Jeff May, Finance Director AGEN 6 C ATTACHMENTS: Council Memo, Resolution, Donation Worksheets APPROVED BY RECOMMENDED ACTION: Motion to adopt A RESOLUTION APPROVING T AMENDMENT OF CERTAIN 2005 BUDGET ITEMS for the General Fund as outlined in the attached memo. 4 ROSE MOUNT CITY COUNCIL City Council Meeting Date: December 20, 2005 EXECUTIVE SUMMARY ISSUE Amend the General Fund budget to reflect donations expended during the 4 quarter of 2005. BACKGROUND This item is on the agenda for Council to formally amend the 2005 General Fund budget by resolution for donation items that Council had previously authorized covering expenditures made during the fourth quarter of 2005. Also, we are requesting that the budget be formally amended to approve the action that the Council took at the December G` meeting to purchase the Highway 3 Right of Way from the General Fund Reserves This action will allow the budget to accurately reflect the purchase Rather thin banging a resolution before the Council each time there is a need to spend money from donations previously received, we have developed procedures that allow us to have you authorize the expenditure and amend the budgets at the tune the expenditure is made and then periodically bring to you a resolution that formally amends the budgets for a number of these donauon expenditures The attached memo and donation worksheets support the figures given in the resolution. SUMMARY Recommend the above motion to approve the budget amendments for the 4` quarter of 2005. Detail for Revenues: 101- 33425.00 (Other State Grants Aids) 101 36230.00 (Donations) 101 -36265 00 Use of Reserve Funds) Total Revenues Detail for Expenditures• 101 41110 -01 -510 00 (Land Purchases) 101- 42110 -01 -208 02 (Miscellaneous Supphes) 101 45100 -01 -439 00 (Other Miscellaneous Charges) Total Expenditures 4 ROSEMOUNT MINNESOTA M E M O R A N D U M To: Mayor Droste Council Members Baxter, DeBettignies, Shoe Corrigan Sterner From: Jeff May, Finance Director Date: December 12, 2005 Subject: Budget Amendments This is a request to amend both the revenue and expenditure budgets for the General Fund for expenditures of donations previously received. This memo is to show the line by laic detail of the actual changes to be made to the budgets, of which the totals are sutnmanzed in the Resolution before you. GENERAL FUND DETAIL 1,892.00 3,838.94 119,162.00 124,892.94 119,162.00 3,892.00 1,838.94 124,892.94 ATTEST: Linda J. Jentuik, City Clerk CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2005 A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 2005 BUDGET ITEMS WHEREAS, the City Council recognizes the need to amend certain items from the 2005 General Fund Operating Budget, the totals which are as follows (1) General operating revenues, the total which reflects an increase of $124,892.94; (2) General operating expenditures, the total which reflects an increase of $124,892.94, NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount hereby approves the amendment of the above listed budget items for the 2005 General Fund Operating Budget. ADOPTED this 20th day of December, 2005. William H. Droste, Mayor Motion by Seconded by Voted in favor: Voted Against. Members Absent: DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received On: Ct'err h 7 l e r G Amount Received: rr,� O /lr Purpose of Donation: yG .ie e4 t 00 /Y4// d(:.�m ry 0) Account for Donation: (Must be Liability Assigned for Each Individual Department) EXPENDITURE OF DONATION Amount to be Spent: I 0 a To be Spent from Account I v l y l l e o f a es? c (Must be Expenditure Corresponding to Individual Department) Purpose of Expenditure: AMENDMENT OF BUDGETS Amend Donation Revenue Account #101.3343i00: R S 1 Amend Expenditure Account# aoYs 1 (The Two Dollar Amounts Must be the Same) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Debit. AO 1 �aaa Credit: 101 _33 h1JC.0 0 (Donation Liability 1 'J /g Journal entry to reduce deferred donation revenue account and increase donation revenue account to actual per City Council action on: wee /L` V CA 7 Imo' 1 ^i-- c) 4M) =c) f `a //-t 9t4.n vi-j$r'e0 ei (red o•. /,3 S 77- »c h e c '2? )4 Gam' CC C y Amount Received: 02 (-'o 0 Amount to be Spent: a d To be Spent from Account 1 DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received On: 1 a, S- 05 Purpose of Donation: D ;c u Imo, 1 ,u3 (30J M0r Account for Donation: ;al a a (Must be Liability Assigned for Each Individual Department) EXPENDITURE OF DONATION CFd.ttO a 1 .,c oa, (Must be Expenditure Corresponding to Individual Department) Purpose of Expenditure: eaoctL g r wl a AMENDMENT OF BUDGETS Amend Donation Revenue Account #101-36230.00: $,odO Amend Expenditure Account I yd Ito 1 4aF.V- :$02 (The Two Dollar Amounts Must be the Same) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Debit: to I a a a. a (Donation Liability $o2GC o Credit:101 -36230 00 $�oa°� Journal entry to reduce deferred donation revenue account and increase donation revenue account to actual per City Council action on. V' 026‘)S AGENDA ITEM: Expenditure Approval from the Donation Account Parks Recreation Dept AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks Recreation Director AGENDa a i 6 CdI 5m' 3 ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to approve the donation expenditure of 75.00 as detailed on the donation revenue worksheet for Teen Night. EXPENDITURE AMOUNT USE /ITEM PURCHASED DONATION FROM $775.00 Ricki Miller Teen Night DJ Services for September 5, 2005 Various 4 ROSEMOUNT City Council Regular Meeting' October 18, 2005 SUMMARY CITY COUNCIL EXECUTIVE SUMMARY Please consider the expenditure of funds from the Donation Account for the above item. RECEIPT OF DONATION Donation Received on: Amount Received Receipt for Donation: Purpose of Donation DONATION REVENUE WORKSHEET Various Various N/A Account for Donation 101 -22223 00 (Must be Liability assigned for each individual Department.) Amount to be Spent: To be Spent from Acct Teen Night- Equipment EXPENDITURE OF DONATION $1063.94 101 45100 -01- 439.00 (Must be Expenditure corresponding to individual Department Purpose of Expenditure: Amend Donation Revenue Acct #101 36230.00: Amend Expenditure Acct #101- 45100 -01- 439.00 (The two- dollar amounts should be the same.) AMENDMENT OF BUDGETS GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Debit. 101 22223.00 (Donation Liability $1063 94 Credit: 101- 36230.00 $1063 94 Teen Night Equipment $1063.94 $1063 94 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on November 15, 2005 2 AGENDA ITEM: Receive Donation for Police Equipment Fund and Approve Expenditure of Funds AGENDA SECTION: Consent PREPARED BY: Gary Kalstabakken, Chief of Police AGEN i i i ATTACHMENTS: Worksheet APPROVED BY: QJ� 7 RECOMMENDED ACTION: Motion to receive and accept a donation from the 4 II -Mart Foundation in the amount of $2000 to the Police Equipment Fund and to authonze expenditure of funds from the Equipment Fund for the purpose of purchasing body armor for police officers. ROSE V OUNT CITY COUNCIL City Council Meeting November 1, 2005 EXECUTIVE SUMMARY A grant in the amount of $2000 has been received from the Wal -Mart Foundation. The grant was actually awarded to the Pohce Depatunent through the Eagan Wal -Mart. This grant proposal was submitted as a request for funds to assist in the replacement costs of body armor for police officers. In recent years, body armor manufacturers had begun using a new product, Zylon, which made vests lighter, thinner, more flexible and more comfortable. INEny agencies across the nation, including Rosemount, had purchased these vests. Unfortunately, testing by the National Institute of Justice found that the product broke down prior to its five -year warranty period and failed to stop the caliber of bullets that it was intended to provide protection from In addition, police officer deaths have occurred due to the failure of the body armor. This has resulted in the need to replace body armor sooner than anticipated Replacement body armor has been ordered for all officers with the defective material in their body armor. It is expected that the new vests will be arnvung within the next month. The grant was submitted by Officer Jeremiah Simonson. Prior to him becoming an officer m Rosemount, Jeremiah worked at the Eagan Wal -Mart or 6+ years and his association with the store was undoubtedly a factor m the awarding of this grant to Rosemount. Council is asked to accept the grant for the purpose of using the funds for purchasing body armor for officers as specified in the grant apphcauon. Council is also asked to approve the expenditure of the grant funds to pay for the body armor when it is delivered RECEIPT OF DONATION Donation Received on Amount Received: Receipt for Donation: Purpose of Donation Amount to be Spent: To be Spent from Acct Purpose of Expenditure DONATION REVENUE WORKSHEET Various Various N/A Teen Night Ricki Miller Account for Donation. 101 -22223 00 (Must be Liability assigned for each individual Department.) EXPENDITURE OF DONATION $775.00 (Must be Expenditure corresponding to individual Department.) AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101 36230.00: $775.00 Amend Expenditure Acct #101 45100 01-439 00 $775 00 (The two dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Debit 101 22223.00 (Donation Liability $775 00 Credit 101- 36230,00 $775 00 101- 45100 -01 -439 00 Teen Night -Ricki Miller Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on October 18, 2005. 2 AGENDA ITEM: Expenditure Approval from the Donation Account Parks Recreation Dept AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks Recreation Director AGENDa a i 6 CdI 5m' 3 ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to approve the donation expenditure of 75.00 as detailed on the donation revenue worksheet for Teen Night. EXPENDITURE AMOUNT USE /ITEM PURCHASED DONATION FROM $775.00 Ricki Miller Teen Night DJ Services for September 5, 2005 Various 4 ROSEMOUNT City Council Regular Meeting' October 18, 2005 SUMMARY CITY COUNCIL EXECUTIVE SUMMARY Please consider the expenditure of funds from the Donation Account for the above item. AGENDA ITEM: Expenditure Approval from the Donation Account Parks Recreation Dept. AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks Recreation Director AGEND €1M i ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to approve the donation expenditure of $1063 94 for the Teen Night program as detailed on the attached donation revenue worksheet. EXPENDITURE AMOUNT USE /ITEM PURCHASED DONATION FROM $1063.94 Gopher Sport Teen Night Equipment Various ROSE`va_OLIN I' CITY COUNCIL City Council Regular Meeting. November 15, 2005 EXECUTIVE SUMMARY SUMMARY Please consider the expenditure of funds from the Donation Account for the above item.