HomeMy WebLinkAbout6.h. Approve Joint Powers Agreement for 2006 Traffic Markings, Cracksealing and SealcoatingAGENDA ITEM: Approve Joint Powers Agreement for
2006 Traffic Markings, Cracksealing and
Sealcoating
AGENDA SECTION:
Consent
PREPARED BY: Andrew J. Brotzler, P.E., City Enginee
7
AGEI.
0 6
ATTACHMENTS: Joint Powers Agreement
APPROVED BY:�
RECOMMENDED ACTION: Motion to Approve the 2006 Joint Powers Agreem
Traffic Markings, Cracksealing and Sealcoating and Authorize the Necessary
nt for
Signatures.
4 ROSEMOUNT
BACKGROUND:
SUMMARY:
CITY COUNCIL
City Council Meeting: December 20, 2005
Staff recommends approval of this motion.
EXECUTIVE SUMMARY
This item is for adopting the attached Joint Power Agreement for Traffic Markings, Crackseahng and
Sealcoatmg for the year 2006 This program has been an asset to the City of Rosemount for many years
and will be again in 2006 By combining quantities with a large group of cities, the prices of these services
are far below what we could get on our own.
Staff is currently working on what streets will be cracksealed and sealcoated for the upcoming season.
Street markings and striping will be done as usual with the exception of the new and updated streets.
G Streets \JPASeaI- CrackCCt2 -20 -05 doc
ib tsces
December 8, 2005
Mr Mike Glewwe
City of Apple Valley
CMF
6442 140 Street West
Apple Valley, MN 55124
Mr Don Volk
City of Lakeville
20195 Holyoke Avenue
Lakeville, MN 55044
Mr. Steve Albrecht
City of Prior Lake
17073 Adelmann St. SE
Prior Lake, MN 55372
Joint Pp Q rs Group:
Cit of
BURNSVILLE
100 Civic Center Parkway Burnsville, Minnesota 55337 -3817
Mr Tom Struve
City of Eagan
3501 Coachman Point
Eagan MN 55122
Mr. Rich Lonnquist
City of Rosemount
2875 145th Street West
Rosemount, MN 55068
Mr. Dave Sanocki
City of Farmington
325 Oak Street
Farmington, MN 55024
RE: 2006 -2007 JOINT POWERS AGREEMENT FOR TRAFFIC i
CRACK SEALING, S REENLNG AND SEAL COATING
Mr. Bruce Loney
City of Shakopee
129 Holmes Street South
Shakopee, MN 55379
Mr. Al Wnta
Ca} of Savage
6000 McColl Drive
Savage, MN 55378
wwwburnsviIle org
Ms Sue McDermott
City of Mendota Heights
1101 Victoria Curie
Mendota Heights, MN 55118
952 895 4400
MARKINGS, STREET SWEEPING,
Enclosed is a copy of the Joint Powers Agreement (JPA) for the joint bidding on the above referenced items. This
Agreement includes the sliding scale percentage for the actual construction cost for each City The City of Burnsville
collects this cost to cover coordination, legal and adrnrmstratve costs This will be billed to each City at the end of
the year.
Please call and indicate if you wish to participate in the 2006 -2007 JPA, and also place this Agreement on an early
agenda for your Council's action After Council action, please sign the JPA for your City and return the original to
me at the Burnsville Engineenng Department Our City Council is considering the JPA on January 17, 2006, with the
bid opening on February' 24, 2006. I will be calling in two weeks to get the necessary quantities
Also, enclosed is a copy of the 2006 -2007 schedule and last year's abstract for your review. If you have any
questions, comments or suggestions, please feel free to call me at (952) 895 -4541.
Sincerely,
CITY OF BURNSVILLE
Cleve Crowimngshield
Engineering Department
Enclosures: Joint Powers Agreement
2005 -2006 Abstract
JOINT POWERS AGREEMENT
2006 -2007 TRAFFIC MARKINGS, STREET SWEEPING
CRACK SEALING, SCREENING SEAL COATING
BURNSVILLE, APPLE VALLEY, EAGAN, LAKEVILLE, ROSEMOUNT, SAVAGE,
PRIOR LAKE, SHAKOPEE, FARMINGTON AND MENDOTA HEIGHTS
AGREEMENT made this 17 day of January, 2006, by and between the cities of
Burnsville, Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee, Farmington
and Mendota Heights.
RECITALS
This agreement is made pursuant to the authority conferred upon the parties pursuant to
Minnesota Statutes 471.59.
The purpose of this agreement is to provide street maintenance materials and service for the
cities of Burnsville, Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee,
Farmington and Mendota Heights utilizing one comrnon contractor for each service.
NOW, THEREFORE, the parties agree as follows:
1. Subject to the other provisions of this agreement, Burnsville shall prepare any plans,
specifications, bid proposals and advertise for bids for the placement of street traffic markings,
street sweeping, crack sealing, screening and seal coating services.
2. Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee, Farmington
and Mendota Heights shall provide to Burnsville the estimated quantities for these services in each
respective community, and shall also approve the bid documents.
3. Burnsville shall tabulate the bids upon their receipt and make a recommendation of
award to Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee, Farmington
and Mendota Heights and upon their approval, award the contract pursuant to State Law.
Joint Powers Agreement
Page 2
4. Each city shall be responsible for:
Preparing maps showing the proposed locations for these services including
estimating the quantities.
Preparing the streets for markings in accordance with the specifications and
coordinating with the contractor as to the timing of the actual work.
Inspecting the contractor's work, measuring the quantities of work perfonned,
approving and certifying the progress or fmal payments to the contractor.
Pay a percentage of actual construction cost to City of Burnsville for legal and
administrative cost on a sliding scale basis as follows:
$0 $50,000 2%
$50,000 $100,000 1.5%
Over $100,000 1.0%
5. In accordance with the specifications, the contractor will submit an itemized invoice to
each city separately for the work performed in each city. Upon approval of the invoice by the
respective city, that city will remit the approved invoice amount directly to the contractor.
6. It is agreed that the cities of Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior
Lake, Shakopee, Farmington and Mendota Heights each of them, indemnify, save, and hold
harmless the City of Burnsville and all of its agents and employees from any and all claims,
demands, actions, or causes of action, for whatever nature, arising out of the contracting procedure
by reason of the execution or performance of the work purchased for each respective city under this
agreement, and that the cities of Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake,
Shakopee, Farmington and Mendota Heights further agree to defend, at their sole cost and expense,
any actions or proceedings commenced against their respective cities for the purposes of asserting
any claim of whatsoever character arising hereunder.
Joint Powers Agreement
Page 3
7. This agreement can be terminated on the part of any individual city by giving sixty (60)
days notice to the other cities; otherwise the agreement will automatically terminate on March 15,
2007.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the
date indicated below.
CTTY OF BURNSVILLE
BY Mayor
Elizabeth B. Kautz DATE:
BY City Manager
Craig L. Ebeling
CITY OF APPLE VALLEY
BY Mayor
BY Clerk
CITY OF EAGAN
BY Mayor
BY Clerk
CITY OF LAKEVILLE
BY Mayor
BY Clerk
CITY OF ROSEMOUNT
BY Mayor
BY Clerk
CITY OF SAVAGE
BY Mayor
BY Clerk
DATE:
DATE:
DATE:
DATE:
DATE.
Joint Powers Agreement
Page 4
CITY OF PRIOR LAKE
BY: Mayor
BY Clerk
CITY OF SHAKOPEE
BY: Mayor
BY: Clerk
CITY OF FARMINGTON
BY: Mayor
BY: Clerk
CITY OF MENDOTA HEIGHTS
BY: Mayor
BY: Clerk
DATE:
DATE:
DATE:
DATE:
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