HomeMy WebLinkAbout2.a. Fire Station IIAGENDA ITEM: Fire Station II
AGENDA SECTION:
PREPARED BY: Dawn Weitzel, ssistant City
Administrator
AGE 2
Y
ATTACHMENTS: Potential Cost Savings
Revised Project Budget
APPROVED BY:
RECOMMENDED ACTION: Give direction on how to proceed with the constru ion of Fire
Station 1I
1
4 ROSEMOUNT
CITY COUNCIL
City Council Work Session. November 9, 2005
EXECUTIVE SUMMARY
BACKGROUND
Bid results of the Fire Station II project have been recorded at approximately $400,000 over the estimated
construction hard costs Todd Christopherson, from AMCON, indicated to Council that this is due to a
combination of issues: the increase in energy and fuel costs, economic turmoil caused by a natural disaster,
underestimation, and items on the bid plan that may have skewed results. At the October 12 Work
Session Council gave Staff direction to move forward with the excavation and site utilities portion of the
project and re -bid the construction project. Staff was also asked to review the project and "value
engineer" when appropriate to reduce the estimated hard construction costs.
ISSUE
As a result, Staff met with Todd Christopherson and Scott Mohs from AMCON and architect Mark
Vetter to discuss ways to reduce the hard construction costs of this project. The group went through a list
of 41 possible changes to the project that could potennally save some money. The attachment to this
document shows the 17 changes that would least affect the overall aesthetics and quality of the facility.
The largest cost savings can be found in the areas of: ehmmanon of winter condition expenses; expansion
of the types of manufacturers for the metal panels, the screen wall and metal roof; and ehminanon of the
small sunshades over the windows. The window treatments and flag pole will not be bid with the project
The cost of these two items will be billed out of FFE
The estimated reduction in cost of the 17 items listed will fluctuate up or down. If cost savings in re-
bidding the project are greater than anticipated, some of the more desirable items on the hst may be
retained (e.g rock -face block pattern on north and west sides of building) The altered bidding document,
which will include the potential cost saving "alternates," will be available for review on December 14
REVISED SCHEDULE
November 2 November 30: site excavation and utility construction
November 9: Council Work Session, review design changes
November 1 5: Regular Council Meeting. reject project bids
December 14• Council review of redesign and budget
Januaty 3 January 26 bidding period
January 26 bid opening
February 15 Council Work Session, review bids
February 21: Regular Council Meeting, award contracts
March: Mobilize for construction
REVISED PROECT BUDGET
The revised budget shows a deficit of approximately $200,000. It has been advised that $100,000 of this
deficit can safely be transferred from contingency. It should also be noted that due to the project changes
there will be additional charges m architect and construction manager fees; it is unclear at this point what
the increase in professional services fees would mean to the budget.
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Funding Source
ROSEMOUNT FIRE STATION #2
PROJECT BUDGET
S -1 Bond Referendum (Net Proceeds) 2,500,000
S -2 Interest Income
S-4 Transfer of Funds (CIP) 250,000
Total 2,750,000
Code Expenditures Base Design
Land Acquisition Development
1 Land Cost
2
Subtotal
Project Development Costs
3 A/E Services Allowance (incl Civil, Struct M /E) 154,675
4 A/E Reimbursed Expenses 15,000
5 Geotechnical Services 2,600
6 Construction Testing 7,000
8 City Connnection and SAC/WAC fees 57,250
9 Bid Advertisement and Printing 14,000
Construction Cost
10 Construction Management Fee 77,338
11 Survey Staking
12 General Conditions 158,825
13 Construction Hard Costs 2,430,779
Potential Cost Savings (217,000)
14 Voice, Video, Data Equip. Connectivity (project costs) 13,000
15 FFE (project and design costs) 24,000
16 Contingency 211,000
Fund Balance
Subtotal 250,525
Subtotal 2,697,942
Total 2,948,467
(198,467)
11/1/2005
M:104037 Rosemount Fire Station #21Budget\Rosemount Budget .xls 1
Rosemount Fire Station #2
Rosemount, MN
11 -1 -05
Potential Cost Savings
I. General winter conditions (heating costs during construction). $25,000
2. Concrete Masonry winter conditions. $50,000
3 Change bituminous base (recycled concrete in lieu of limestone). $2,500
4. Change highland sod to peat sod. $2.000
5. Change linoleum to VCT. $7,500
6. Change metal panel, screen wall and metal roof manufacturer. $30,000
7. Change rock -face block pattern on north and west sides of building. $7,500
8. Eliminate sunshades over windows. $20,000
9. Eliminate window treatments (added $6,000 into FFE). $25,000
10. Change coiling fire door to galvanized metal. $1,000
11 Change counters and window sill to plastic laminate cultured marble. $10,000
12 Eliminate part of screen wall. $1,500
13. Eliminate flag pole. $4,000
14. Change ceiling tile manufacturer. $3,000
15. 4' high tile in bathrooms locker rooms in lieu of tile to ceiling. $8,000
16 Alternative fighting package. $10,000
17. Change generator equipment. $10 000
TOTAL POTENTIAL COST SAVINGS $217,000
These potential cost savings are estimates based on some general discussions. These numbers
may fluctuate up or down as more detail becomes available.
11 /1 /2005