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HomeMy WebLinkAbout6.m. Hiring of Public Works SupervisorCITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION City Council Meeting Date: April 5, 2005 AGENDA ITEM: Hiring a Public Works Supervisor AGENDA SECTION: Consent PREPARED BY: Dawn Weitzel, Assistant City Administrator AGED V ATTACHMENTS: Job Descriptions for Public Works Supervisor and Operations APPROVED BY: Superintendent RECOMMENDED ACTION: Motion to Approve the Hiring of James Koslowski for the Position of Public Works Supervisor. ACTION: BACKGROUND On February 1, 2005 Council gave staff authorization to begin the recruitment process for a Public Works Supervisor. Since that time, two sets of internal interviews have been conducted and an employee has been chosen as the final candidate. Attached you will find the job descriptions for Rick Cook's position of Operations Superintendent and the job description for Public Works Supervisor in Streets and Utilities. Some division goals for 2005 include: development of project maintenance schedules; tracking and documentation of staff and equipment resources; development of park maintenance plan; coordination of seal coat program; coordination of concrete sidewalk and curb replacement program; and development of an asset management program. SUMMARY For City Council consideration is a recommendation to hire James Koslowski to fill the position of Public Works Supervisor. Mr. Koslowski has been a maintenance worker with the City of Rosemount since 1990. He will start in his new position on April 6, pending Council approval. CITY OF ROSEMOUNT POSITION TITLE: DEPARTMENT: ACCOUNTABLE TO SUMMARY OF POSITION Operations Superintendent Public Works City Administrator JOB DESCRIPTION SEPTEMBER 2004 Provides overall supervision, direction, coordination, planning and support to Public Works operations, which includes functions in the area of streets, trails, city water and sanitary sewer systems, storm sewer systems, parks, buildings, vehicles and maintenance equipment. Supervises the Operations Division staff and oversees activities and staff development Responsible for division program delivery and management of division assets. Assists the City Administrator with budgets, council issues, purchasing, managing contracts and ensuring the public receives effective and efficient maintenance services consistent with vision of the Public Works Department and City. ESSENTIAL DUTIES AND RESPONSIBILITIES Program Direction and Coordination. Studies organization and operations and effects changes which will enhance the effectiveness of the division. Ensures that all applicable laws, policies, and rules of applicable local, state and federal governments are adhered to in the delivery of division activities. Oversees the Public Works maintenance activities to meet the needs of the department. Develops the department's goals and long range plans. Works closely with all Public Works maintenance divisions combining efforts and consolidating work. Assigns staff across the department as needed for efficient and effective operations. Coordinates activities and resources with other City departments such as Parks and Recreation. Establishes operating policy Performs 24 -hour call in case of emergencies. 2. Supervision and Staff Development Responsible for supervision of all staff in the Operations Division. Encourages and coordinates employee development for staff. Develops and coordinates training programs for staff, encourages cross training opportunities for employees, coordinates safety meetings and enforces all safety rules and regulations to ensure compliance with OSHA standards. Performs annual performance evaluations of division staff with input and involvement from supervisors. Administers union contract and personnel policies within the Operations Divisions Conducts regular staff meetings. Hires seasonal and regular staff. Directs and assists supervisors in personnel issues. Provides support to Supervisors and staff as needed. 3. Assets, Projects and Development Oversees all division assets, project, development, maintenance and improvement activities. Evaluates and defines needed improvements, develops plans and specifications as required. Prepares appropriate reports, correspondence, spreadsheets and analysis for Operations Division. Develops and updates policies and procedures to meet work needs and requirements. Meets with Council, neighborhood groups, and commissions to review and present reports, policies, programs and division matters. Oversees construction and subcontractors on projects as needed. 4. Budget and Contracts Coordinates and oversees department Capital Improvement Projects (CIP). Keeps the City Administrator informed of budget and CIP status for Operations Division. Oversees contract administration for Operations Division including preparation of contracts /bids, preparation of bid specification through advertisement and contract award. Monitors contract compliance. Oversees budgets including preparation for Operations' division including functional areas of Streets, Equipment, Parks, Government Buildings, Water, Sewer, and Storm Sewer. Coordinates and processes requisitions for needed materials and equipment and obtains bids and estimates on work to be contracted. Secures needed approvals and funding. Ensures division expenditures are within budget limits. 5. General Responds to public inquiries and complaints concerning Operations Division. Coordinates proper use of both internal and external resources to ensure delivery of efficient services in a cost effective manner. Keeps the City Administrator informed and makes recommendations on critical issues. Maintains all credentials necessary to meet the requirements of the various governmental agencies involved. Works with computers on various systems, programs and reports. Attends various meetings, makes presentations and distributes information to groups or individuals as needed or assigned. Performs other duties as assigned. MINIMUM QUALIFICATIONS 1. High School Diploma or GED. 2. Five years experience in street, highway or utility department. 3. Two years supervisory experience. 4. Vocational training in the area of heavy equipment operation, infrastructure management or construction. DESIRED QUALITIFICATIONS 1. Two years experience in street, highway or utility department management. 2. Supervisory experience in union setting handling grievances and union issues. 3. Experience with performance evaluations. 4. Thorough knowledge of municipal budgeting and the operation of local government administration. NECESSARY KNOWLEDGE, SKILLS AND ABILITIES 1. Ability to effectively manage staff. 2. Ability to manage and resolve conflicts. 3. Ability to manage multiple divisions in an efficient, effective and cooperative manner. 4. Previous experience with budgeting and handling capital requests and purchasing. 5. Experience in writing reports, RFP's, managing contracts and reviewing proposals 6. Ability to develop and maintain positive and effective working relationships with Public Works and Parks and Recreation Departments as well as other City departments, commissions, Council, businesses and the public. 7. Ability to communicate clearly, both orally and in writing. 8. Experience with OSHA requirements /mandates, Employee Right to Know and CDL requirements. 9. Ability to physically move about properties, facilities and construction areas to carry out duties of position. 10. Ability to perform function and use or understand use of maintenance equipment used by division. 11. Valid MN Class B drivers license. 12. Computer experience and a working knowledge of MS Word, Excel, PowerPoint and Outlook. TOOLS AND EQUIPMENT Knowledge of operation and use of city vehicles and maintenance equipment, personal computer, phone, copy machine, fax machine, radio. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. The employee is frequently required to walk, sit, talk and hear. The employee is occasionally required to use hands to finger, hand, feel or operate objects; and reach out with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel or crouch. The employee can occasionally be required to stand for extended periods of time. The employee must occasionally lift and /or move up to 100 pounds. Specific vision abilities required by this job include vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee frequently works in outside weather conditions. The employee occasionally works near moving mechanical parts; in high, precarious places; and is occasionally exposed to wet and /or humid conditions, fumes or airborne particles, toxic or caustic chemicals, extreme cold, extreme heat and vibration. The noise level in the work environment is usually moderate. The duties listed above are intended only as illustrations of the various types of work performed, and are not all inclusive. This job description does not constitute an employment agreement between the employer and the employee, and is subject to change by the employer as the needs of the employer and requirements of the job may change. STATUS Exempt Reviewed by: Dawn Weitzel, Assistant City Administrator Jamie Verbrugge, City Administrator CITY OF ROSEMOUNT JOB DESCRIPTION JANUARY 2005 POSITION TITLE: Public Works Supervisor (Streets and Parks) DEPARTMENT: Public Works ACCOUNTABLE TO: Operations Superintendent SUMMARY OF POSITION To provide overall supervision, direction, coordination, planning and support to Public Works operations, which includes functions in the areas of streets and parks. Responsible for the supervision, planning, management of facilities, personnel and operations of the Streets and Parks Divisions to ensure maximum efficiency, economy and effectiveness in providing optimum service levels in a growing community. Assists the Operations Superintendent with budgets, council issues, purchasing, managing contracts and ensuring the public receives effective and efficient maintenance services consistent with vision of Public Works Department and City. ESSENTIAL DUTIES AND RESPONSIBILITIES Directs and oversees the day -to -day activities of the Streets and Parks Divisions. Responsible for division program delivery and management of division assets. Establishes work priorities for the Division. Evaluates and recommends purchases of major items for the Street and Parks Divisions, including reviewing specifications for major equipment. Monitors and inspects work sites to ensure that contractual obligations are fulfilled. Operates small engine equipment along with light and heavy equipment in the maintenance of city streets, curbs, parks and infrastructure as required. Manages annual trail rehabilitation project as well as maintenance of major trail system. Remains aware of legislation of public agency programs relating to licensing, building codes and chemicals, as it relates to park buildings and grounds. Responsible for snowplowing call out and checking road conditions. Takes prompt action during emergencies; on 24 hour call in case of emergencies. 2. Supervision of Staff Responsible for the overall direction, coordination, and evaluation of these divisions. Carries out supervisory responsibilities in accordance with the City's policies and applicable laws. Recruits, interviews, trains, plans, assigns, and directs work. Evaluates performance; recommends discipline, suspension, transfers. Addresses complaints and resolves problems of employees. Develops and coordinates training and safety programs for personnel. Maintains a high level of safety practices through frequent inspection of equipment and working conditions in the field. Coordinates safety meetings and record actions to be taken and /or policy practices including annual "Right to Know" seminar. Coordinates employee development for staff. Conducts performance evaluations of staff. Assists Superintendent with personnel issues. 3. Acts as Operation's Superintendent in the Operation's Superintendent's absence. 4. Assists with the preparation of the annual budget for the Streets and Parks Divisions for submission to Operations Superintendent. Monitors compliance with approved budget, tracks expenses and deviations from the budget. 5. Assists the Parks and Recreation Department in technical planning, development and inspections of new park developments. 6. Evaluates streets and park maintenance procedures and implements new ideas and techniques to improve efficiency and productivity. 7. Explains departmental policies to the public, answers questions, reviews complaints and requests from City residents and facilitates resolution of problems. 8. Communicates effectively with other Public Works Divisions and City Departments and coordinates various activities and projects. 9. Assists in the development of goals and long range plans, and follows through to ensure completion. 10. Assists in the development and update of policies and procedures to meet work needs and requirements. 11. Keeps the Operations Superintendent informed and makes recommendations on critical issues. 12. Performs other duties and assumes other responsibilities as apparent or assigned. MINIMUM QUALIFICATIONS 1. High School Diploma or GED. 2. Five years progressive experience in field related to Public Works. 3. Two years supervisory experience. 4. Previous experience with budgeting and handling capital equipment requests and purchasing. 5. Proficiency in computer hardware and software programs including SCADA Systems, windows, word processing and spreadsheet applications. 6. Knowledge and experience with OSHA requirements /mandates, Employee Right to Know and CDL requirements. 7. Ability to communicate clearly and effectively, both orally and in writing. 8. Ability to establish and maintain a positive and effective working relationship with the Public Works department as well as other City departments, City staff, City Council, commissions, other governmental agency personnel, contractors, businesses and the general public. 9. Valid MN Class B drivers license. 10. Must receive Public Work's Certificate within three years of hiring. DESIRED QUALITIFICATIONS 1. Two years experience in streets or parks management. 2. Supervisory experience in union setting handling grievances and union issues. 3. Experience with performance evaluations. NECESSARY KNOWLEDGE, SKILLS AND ABILITIES 1. Knowledge of municipal fleet maintenance. 5. Knowledge of equipment, facilities, materials, methods and procedures used in public water supply and distribution systems, sewer collection systems, storm drainage systems and 6. Knowledge of municipal budgeting practices and principles. 7. Knowledge of physical structures to include heating, cooling and plumbing systems. 8. Ability to work independently, to establish priorities, schedule projects and employees. 9. Ability to organize and supervise the activities of various crews performing construction and maintenance work. 10. Ability to communicate effectively, verbally and in writing. 11. Ability to establish and maintain effective working relationships with employees, other departments and the public. 12. Familiarity with basic computer software. TOOLS AND EQUIPMENT Knowledge of operation and use of city vehicles and maintenance equipment, personal computer, phone, copy machine, fax machine, radio. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position The employee is frequently required to walk, sit, talk and hear. The employee is occasionally required to use hands to finger, hand, feel or operate objects, and reach out with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel or crouch. The employee can occasionally be required to stand for extended periods of time. The employee must occasionally lift and /or move up to 100 pounds. Specific vision abilities required by this job include vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee frequently works in outside weather conditions. The employee occasionally works near moving mechanical parts; in high, precarious places; and is occasionally exposed to wet and /or humid conditions, fumes or airborne particles, toxic or caustic chemicals, extreme cold, extreme heat and vibration. The noise level in the work environment is usually moderate. The duties listed above are intended only as illustrations of the various types of work performed, and are not all inclusive. This job description does not constitute an employment agreement between the employer and the employee, and is subject to change by the employer as the needs of the employer and requirements of the job may change. STATUS Exempt Reviewed by: Dawn Weitzel, Assistant City Administrator Jamie Verbrugge, City Administrator