HomeMy WebLinkAbout6.f. Encumbrance of 2004 Budget Items Forward to 2005P
CITY OF ROSEMOUNT
EXECUTIVE SUMMARY FOR ACTION
City Council Meeting Date March 15, 2005
AGENDA ITEM: Encumbrance of 2004 Budget Items
AGENDA SECTION:
Forward to 2005
Consent
PREPARED BY: Jeff May, Finance Director
AG L
ATTACHMENTS: Resolution and 2004 Encumbrance
Journal Entries
APPROVED BY:
RECOMMENDED ACTION: Motion to adopt A RESOLUTION APPROVING TH
ENCUMBRANCE OF CERTAIN 2004 BUDGET ITEMS TO 2005
ACTION:
ISSUE The annual encumbrance of General Fund and CIP Funds items forward
from the prior year to the current year
BACKGROUND This item is on the agenda for consideration of the approval of certain
2004 budget items to be encumbered forward to 2005 The following will attempt to
summarize the attached encumbrances
1) Unused SKB funds received for the addition of trees that was part of our recent
agreement with SKB
2) Use of some of the excess revenues to purchase the house at 3205 143 St W
3) Use of some of the excess revenues to purchase additional document imaging
equipment for the Public Works and Parks Recreation departments
4) Unused 2004 General Funds in the Government Buildings Department budget to
help pay for future siren repairs /replacements
5) Unused 2004 General Funds in the Fleet Maintenance and Street Maintenance
Department budgets for emergency parts /repairs and for the Sidewalk/Curb Program
6) Unused 2004 Equipment CIP Funds for purchases that were not completed because
of availability of part of the SCBA equipment and release of the Police software,
SUMMARY
Staff is recommending that the City Council adopt the attached resolution encumbering the
listed items from 2004 forward to 2005
CITY OF ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2005
A RESOLUTION APPROVING THE ENCUMBRANCE OF
CERTAIN 2004 BUDGET ITEMS TO 2005
WHEREAS, the City Council recognizes the need to carry forward to 2005 certain
balances from the 2004 General Fund Operating Budget and the 2004 Equipment CIP
Budget, which are summarized as follows
(1) General Fund items that total an amount of $376,185 00;
(2) Equipment CIP items that total an amount of $15,000 00;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount
hereby approves the encumbrance of the above listed account items from the 2004
budgets to 2005
ADOPTED this 15 day of March, 2005
William H Droste, Mayor
ATTEST
Linda J Jentmk, City Clerk
Motion by.
Voted in favor
Voted Against
Seconded by.
Members Absent
2004 Encumbrance General Journal Entries
101- 41110 -01 -225 00 14,185 00 SKB Tree Program
101 -24420 14,185 00
To encumber 2004 SKB funds received and not expended for the $25,000 annual payment
101 41110 -01 -598 00 198,000 00 Purchase of 3205 143rd Street
101 -24421 198,000 00
To encumber excess 2004 funds for the house located at 3205 143rd Street
101 41810 -01 -393 00 22,000 00 Docuware Equipment
101 -24422 22,000 00
To encumber excess 2004 funds for docuware equipment for Public Works Parks Recreation
101- 41940 01-401 02 10,000 00 Siren Repairs
101 -24455 10,000 00
To encumber 2004 Government Buildings funds not expended for future siren repairs
101 43100 -01 -221 00 15,000 00 Equipment Parts /Repairs Contingencies
101 -24406 15,000 00
To encumber 2004 Fleet Maint Dept funds forward to 2005 for unanticipated equipment parts costs
101 43121 -01 -410 02 117,000 00 Sidewalk Curb Program
101 -24411 117,000 00
To encumber 2004 Street Maint Dept (Sidewalk /Curb Program) funds forward to 2005 for future projects
207- 49007 -01 -584 00 10,000 00 SCBA Unit Replacements (1991 Units)
207 -24495 10,000 00
207 49007 -01 -586 00 5,00000 Police Field Reporting Software
207 -24496 5,00000
To encumber 2004 Equipment CIP funds forward to 2005 for delayed purchases /protects