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Authorize Recruitment for Public Works SupervisorCITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION City Council Meeting Date February 1, 2005 AGENDA ITEM: Authorize Staff to Begin the AGENDA SECTION: Recruitment Process for a Public Consent Works Supervisor $63,746 PREPARED BY: Dawn Weitzel, Assistant Cit y g� AGEII Administrator Accounting ATTACHMENTS: Job Description APPROVED BY: RECOMMENDED ACTION: Motion to Authorize Staff to Undertake the Recruitment Process to Fill the Newly Created Position of Public Works Supervisor ACTION Public Works SUMMARY Council has approved the addition of the new position `Public Works Supervisor" into the 2005 budget It is requested that Council authorize staff to undertake the recruitment process for hiring a Public Works Supervisor NON UNION: Three positions listed above and below Minimum 2005 Maximum 2005 City Planner $52,971 $66,214 Community Center $53,502 $63,746 Manager Accounting $55,167 $63,662 Supervisor Public Works $51,218 $62,959 Supervisor Recreation and $47,852 $60,736 Parks Supervisors Communications $45,176 $58,347 Coordinator City Clerk $45,700 $56,764 CITY OF ROSEMOUNT JOB DESCRIPTION JANUARY 2005 POSITION TITLE Public Works Supervisor (Streets and Parks) DEPARTMENT Public Works ACCOUNTABLE TO Operations Superintendent SUMMARY OF POSITION To provide overall supervision, direction, coordination, planning and support to Public Works operations, which includes functions in the areas of streets and parks Responsible for the supervision, planning, management of facilities, personnel and operations of the Streets and Parks Divisions to ensure maximum efficiency, economy and effectiveness in providing optimum service levels in a growing community Assists the Operations Superintendent with budgets, council issues, purchasing, managing contracts and ensuring the public receives effective and efficient maintenance services consistent with vision of Public Works Department and City. ESSENTIAL DUTIES AND RESPONSIBILITIES Directs and oversees the day -to -day activities of the Streets and Parks Divisions. Responsible for division program delivery and management of division assets Establishes work priorities for the Division. Evaluates and recommends purchases of mayor items for the Street and Parks Divisions, including reviewing specifications for mayor equipment Monitors and inspects work sites to ensure that contractual obligations are fulfilled Operates small engine equipment along with light and heavy equipment in the maintenance of city streets, curbs, parks and infrastructure as required Manages annual trail rehabilitation project as well as maintenance of mayor trail system Remains aware of legislation of public agency programs relating to licensing, building codes and chemicals, as it relates to park buildings and grounds Responsible for snowplowing call out and checking road conditions Takes prompt action during emergencies, on 24 hour call in case of emergencies 2 Supervision of Staff Responsible for the overall direction, coordination, and evaluation of these divisions Carries out supervisory responsibilities in accordance with the City's policies and applicable laws Recruits, interviews, trains, plans, assigns, and directs work Evaluates performance, recommends discipline, suspension, transfers. Addresses complaints and resolves problems of employees Develops and coordinates training and safety programs for personnel Maintains a high level of safety practices through frequent inspection of equipment and working conditions in the field Coordinates safety meetings and record actions to be taken and/or policy practices including annual "Right to Know" seminar Coordinates employee development for staff Conducts performance evaluations of staff Assists Superintendent with personnel issues 3 Acts as Operation's Superintendent in the Operation's Superintendent's absence 4 Assists with the preparation of the annual budget for the Streets and Parks Divisions for submission to Operations Superintendent Monitors compliance with approved budget, tracks expenses and deviations from the budget Assists the Parks and Recreation Department in technical planning, development and inspections of new park developments 6 Evaluates streets and park maintenance procedures and implements new ideas and techniques to improve efficiency and productivity 7. Explains departmental policies to the public, answers questions, reviews complaints and requests from City residents and facilitates resolution of problems 8. Communicates effectively with other Public Works Divisions and City Departments and coordinates various activities and projects 9 Assists in the development of goals and long range plans, and follows through to ensure completion 10. Assists in the development and update of policies and procedures to meet work needs and requirements 11 Keeps the Operations Superintendent informed and makes recommendations on critical issues 12 Performs other duties and assumes other responsibilities as apparent or assigned MINIMUM QUALIFICATIONS 1 High School Diploma or GED 2. Five years progressive experience in field related to Public Works 3 Two years supervisory experience 4 Previous experience with budgeting and handling capital equipment requests and purchasing 5. Proficiency in computer hardware and software programs including SCADA Systems, windows, word processing and spreadsheet applications 6 Knowledge and experience with OSHA requirements /mandates, Employee Right to Know and CDL requirements 7. Ability to communicate clearly and effectively, both orally and in writing 8. Ability to establish and maintain a positive and effective working relationship with the Public Works department as well as other City departments, City staff, City Council, commissions, other governmental agency personnel, contractors, businesses and the general public 9. Valid MN Class B drivers license 10 Must receive Public Work's Certificate within three years of hiring DESIRED QUALITIFICATIONS 1. Two years experience in streets or parks management 2 Supervisory experience in union setting handling grievances and union issues. 3 Experience with performance evaluations NECESSARY KNOWLEDGE, SKILLS AND ABILITIES 1. Knowledge of municipal fleet maintenance 5. Knowledge of equipment, facilities, materials, methods and procedures used in public water supply and distribution systems, sewer collection systems, storm drainage systems and 6. Knowledge of municipal budgeting practices and principles 7. Knowledge of physical structures to include heating, cooling and plumbing systems 8 Ability to work independently, to establish priorities, schedule projects and employees 9 Ability to organize and supervise the activities of various crews performing construction and maintenance work 10 Ability to communicate effectively, verbally and in writing 11 Ability to establish and maintain effective working relationships with employees, other departments and the public 12 Familiarity with basic computer software TOOLS AND EQUIPMENT Knowledge of operation and use of city vehicles and maintenance equipment, personal computer, phone, copy machine, fax machine, radio PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position The employee is frequently required to walk, sit, talk and hear The employee is occasionally required to use hands to finger, hand, feel or operate objects, and reach out with hands and arms The employee is occasionally required to climb or balance, stoop, kneel or crouch The employee can occasionally be required to stand for extended periods of time The employee must occasionally lift and /or move up to 100 pounds Specific vision abilities required by this job include vision, distance vision, peripheral vision, depth perception and the ability to adjust focus WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this lob While performing the duties of this fob, the employee frequently works in outside weather conditions The employee occasionally works near moving mechanical parts, in high, precarious places, and is occasionally exposed to wet and /or humid conditions, fumes or airborne particles, toxic or caustic chemicals, extreme cold, extreme heat and vibration The noise level in the work environment is usually moderate The duties listed above are intended only as illustrations of the various types of work performed, and are not all inclusive This fob description does not constitute an employment agreement between the employer and the employee, and is subject to change by the employer as the needs of the employer and requirements of the fob may change STATUS Exempt Reviewed by Dawn Weitzel, Assistant City Administrator Jamie Verbrugge, City Administrator