The URL can be used to link to this page

Home My WebLink About6.j Designation of Official NewspaperAGENDA ITEM: Designation of Official Newspaper AGENDA SECTION: Consent PREPARED BY: Linda Jentink, City Clerk A ATTACHMENTS: Bids APPROVED Bl� RECOMMENDED ACTION: Motion to designate the Rosemount Town Pages City's official newspaper for the year 2005. as the ACTION: City Council Meeting Date: CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION January 4, 2005 ISSUE It is necessary for the City Council to designate an official newspaper for the City of Rosemount. The official newspaper will publish all required legal documents and notices for the City. BACKGROUND Bids were received from the three local papers: Sun Newspapers, Thisweek Newspapers, and the Rosemount Town Pages. Currently the Rosemount Town Pages is the official newspaper. They have e -mail service to receive public notices which is very convenient for all departments. The paid circulation has increased by 400 readers this year which totals 1,625. The Town Pages bid is the lowest and allows for a discount for camera -ready notices. The yearly subscription for the Rosemount Town Pages is $32 City news continues to get reported in it on a regular basis. A copy of each issue is mailed directly to the state historical society. The Official Newspaper Handbook for MN Cities reports: None of the current newspapers are published within the city boundaries of Rosemount. There are qualifications for an official newspaper established by law, and only a newspaper that qualifies may be selected. Also, the minutes are not currently published because we offer to mail the city proceedings to anyone within the city requesting it. These are options which are allowed by the Minnesota State Statutes. SUMMARY It is staff's recommendation to continue using the Rosemount Town Pages as the city's official newspaper. If in the future, council weighs the readership as a higher priority than cost, the designated newspaper can be changed any time during the year. 2 ThIS 12190 County Road 11 Burnsville, MN 55337 December 20, 2004 City of Rosemount 2875 145 Street West Rosemount, MN 55068 952 894 1111 FAX'952 To the Mayor and City Council members: Please accept the attached bid for legal newspaper status for the city of Rosemount We have a dedicated staff as well as the largest circulation to handle your legals in an efficient manner. We would like to offer you three options for placing your legals. The first option is to place your legals in The Dakota County Tribune. The Dakota County Tribune has been serving the residents of Dakota County for over 100 years. The second option is having the legals placed in the Thisweek Rosemount, a qualified legal newspaper. Thisweek Rosemount offers the city the best vehicle for communicating with the residents of Rosemount. By designating Thisweek Rosemount as your legal newspaper, your legal notices will reach 4,445 homes in the city as well as in ThisweekApple Valley. Our most recent newspaper audit shows that 88% of Rosemount residents read Thisweek Newspapers regularly. We are also offering a lift rate from Rosemount Thisweek into the Dakota County Tribune. We are confident by offering you choices of the Dakota County Tribune, Thisweek Newspapers, or both will better serve the residents of Rosemount We can accept your legal notices by e -mail (carol.haverland@ecm- mc.com) or at our Burnsville office by fax at 952- 846 -2010. We believe that our bid reflects our desire to serve Rosemount as your legal newspaper. if you have any questions, please feel free to call. Thank you for your consideration. Sinc Err Olson Carol Haverland General Manager Legal Department Enc RECD DEC 2 2 2004 R O S E M O U N T Town Pages Rosemount City Council 2875 145th Street West Rosemount, MN 55068 Dear council members and staff at the City of Rosemount, I am writing to request that the Rosemount Town Pages again be considered as the city's official newspaper. I have enclosed more information about our newspaper on the following pages, and I have included rate information for 2005. If you should have any further questions, please feel free to ask. Thank you for your consideration. 320 Thnd Street, P.O Box 192 Farmington, MN 55024 Tel 651- 460 -6606 Fax 651 463 -7730 Email gm2eeiosemounttownpages corn Chad Richardson General manager Rosemount Town Pages R O S E M O U N T Town Pages To: the City of Rosemount From: the Rosemount Town Pages It is hereby affirmed: (a)The Rosemount Town Pages newspaper is printed in the English language, is printed in newspaper format and in column and sheet form equivalent in printed space to at least 1,000 square inches. (b) The Rosemount Town Pages is issued weekly, 52 weeks per year. (c) The Rosemount Town Pages newspaper averages 45 percent of its printed space to paid advertising material and public notices. The balance of printed space is given to news of local interest, sports and community events (d) The Rosemount Town Pages newspaper has a paid circulation of 1,625. (e) The Rosemount Town Pages newspaper is based at 320 Third St. in Farmington, Minnesota. (f) A copy of each issue of the Rosemount Town Pages newspaper is mailed directly to the state historical society. (g) The Rosemount Town Pages newspaper is available to anyone who is a paid subscriber, or is distributed to them free of charge. (h)The Rosemount Town Pages newspaper has complied with all the forego- ing conditions for over one year immediately preceding date of notice of publication. (i) The Rosemount Town Pages newspaper publishes second -class statement of ownership and circulation, sworn to by the Rosemount U.S. Post Office and a copy of same will be filed with the Secretary of State before Jan. 1 of each year. Number of lines per column inch Printed characters and spaces per line Total characters and spaces per column inch Per line cost Per column inch cost Circulation Legal notice deadline Tuesdays noon Newspaper THISWEEK ROSEMOUNT Number of lines per column inch Printed characters and spaces per line Total characters and spaces per column inch Per line cost Per column inch cost Circulation Legal notice deadline Wednesdays 4 p.m. Date TiliWSPAPERS Quotation Form Newspaper Dakota County Tribune City Rosemount C4NF IDENTl 10 Average 45 Average 450 .8650 $8.65 1162 10 Average 45 Average 450 .8650 $8 65 4,445 Newspaper THISWEEK ROSEMOUNT DAKOTA COUNTY TRIBUNE Number of lines per column inch 1 0 Printed characters and spaces per line Average 45 Total characters and spaces per column inch Average 450 Per line cost $1 17 Per column inch cost $11 65 Circulation 5,607 Legal notice deadline DCT Tuesdays noon /Thisweek Wednesdays 4 p m 12/20/04 By RECD DEC 2 2 2004 R O S E M O U N T Town Pages 2005 legal printing rates The price per inch for printing legais in the Rosemount Town Pages for 2005 will be $4.92 for camera ready ads. For ads that are not camera ready. the rate will be $5.57. Legal copy in the RosemountTown Pages has the following dimensions: Column width in picas 11 Line length in picas 11 Number of lines per inch 10 5 Length of the lower case alphabet, in points 78 Type size, in points 6 (410)j.j p ot 6e-tAx) CONfIDENiIAI