HomeMy WebLinkAbout5.a. 2005 Service Agreement with Leprechaun Days CommitteeCITY OF ROSEMOUNT
EXECUTIVE SUMMARY FOR ACTION
Special City Council Meeting Date February 15, 2005
AGENDA ITEM: Service Agreement with Leprechaun
AGENDA SECTION:
Days Committee
Department Head Report
PREPARED BY: Dan Schultz, Parks &Recreation Director
AGENDA-NO.
ATTACHMENTS: Service Agreement
APPROVED BY:
RECOMMENDED ACTION: Motion to approve the 2005 Service Agreement with the
Leprechaun Days Committee
ACTION:
ISSUE
In February of 2004, the City Council approved a Special Event Policy that was adopted to
see that in -kind services provided by the City to special event coordinators were being used
in an efficient and effective manner
BACKGROUND
In 2004 City staff coordinated the Leprechaun Days celebration with the assistance of
community volunteers, because there was not a group organized as per the special event
policy to run the event
Staff informed Council that after coordinating the event in 2004, that staff would assist
interested community members in getting organized to coordinate the celebration as a
community driven committee
The attached service agreement is the same service agreement signed by past Leprechaun
Days and Halloween Event coordinators
SUMMARY
The new committee working to organize the 2005 Leprechaun Days Celebration has provided
staff with necessary documentation required in the City's special event policy including
committee bylaws, proof of insurance, request for City services, meeting agendas and
meeting m inutes Staff did not receive a financial report from the n ew committee, as they
were not financially involved in the 2004 event
Staff is recommending the City Council approve the 2005 Service Agreement with the
Leprechaun Days Committee
SERVICE AGREEMENT
BETWEEN THE CITY OF ROSEMOUNT
AND LEPRECHAUN DAYS COMMITTEE
THIS AGREEMENT is made the day of February, 2005 by and between the City of
Rosemount, a Minnesota municipal corporation (hereinafter referred to as "City") and
Leprechaun Days Committee, a Minnesota association (hereinafter referred to as "Leprechaun
Days
WITNESSETH:
WHEREAS, for a number of years Leprechaun Days has conducted an annual civic
community festival known as Leprechaun Days (hereinafter referred to as "The Community
Festival'), and
WHEREAS, the city council of the City has determined that it is in the best interest of
the City and its citizens to promote the City and its businesses and to provide recreational
opportunities for its residents by entering into a contract with Leprechaun Days to conduct the
Community Festival in 2005,
NOW, THEREFORE, on the basis of the premises and the mutual covenants and
agreements hereinafter set forth, it is agreed as follows-
Leprechaun Days will organize and conduct, in cooperation with the city staff, the
Community Festival for 2005, which shall run for ten days which shall be agreed
upon by Leprechaun Days and the city council, in accordance with practices and
standards of such festivals conducted in past years Services shall include the
recruitment, selection, training, and managing of such employees and volunteers
as are necessary to conduct the Community Festival, and shall include but not be
limited to
a. advertising and promotions including the design, production and
distribution of buttons, flyers and posters, and the development and
installation of signs and banners,
securing all necessary governmental permits and seeking approval of street
closings and other required City action,
soliciting financial support from individuals, businesses and organizations including
sponsorships of certain events, and
d conducting the following events or arranging for them to be conducted by other
cooperating organizations, provided that events may be deleted or added with the
approval of the city council
1)
Medallion Hunt
23)
Amusement Rides
2)
Tnke, Bike and Scooter Races
24)
Wet N' Wild Day
3)
Penny Scramble
25)
Teen Bowling at City Limits
4)
Bathtub Race
26)
Kvam's Softball Tournament
5)
Bingo
27)
Public Ice Skate
6)
Bowl for D ARE
28)
Hamster and Gerbil Races
7)
Puppets in the Park
29)
BBQ Beef and Corn on the Cob Feed at
8)
Fishing Derby
the Legion
9)
Music in the Park
30)
Euchre Tournament
10)
Run for the Gold
31)
$100 Days Bowling at City Limits
11)
Rosemount Family Fitness Walk
32)
Family Fun Day at Cub Foods
12)
Bench Press Contest
33)
Toilet Bowl Races
13)
Grand Day Parade
34)
Steak Fry at the Legion
14)
Mid Summer Faire
35)
Classic Car Show
15)
Family Fun Night
36)
Aviation Extra-, aganza
16)
Ice Cream Social/Resource Fair
37)
Fun Pet Show
17)
500 Tournament
38)
Wheel Chair Basketball Tournament
18)
Leprechaun Days Entertainment
39)
Root Beer Floats at Legion
19)
Fireworks Display
40)
Teen Battle of The Bands
20)
Sneaky Pete's Garden Tractor Pull
41)
Karaoke at Legion
21)
Kiddie Parade
42)
Sit Down Breakfast at Legion
22)
Blarney Stone Hunt
2 Leprechaun Days will undertake the work of this agreement as an independent contractor,
and Leprechaun Days officers, employees, volunteers, and agents shall not be deemed agents
or employees of the City for any purposes including, but not limited to, income tax
withholding, workers' compensation and unemployment compensation
As consideration for the services provided by Leprechaun Days, the City will pay momes
received as contributions in support of the Community Festival The amount actually paid
will be limited to the amount of such contributions received The City will advise
Leprechaun Days, on request, of the status of funds received and funds reasonably expected
to be received
4 Leprechaun Days will maintain liability insurance providing the following coverages
Commercial general liability with personal injury limits of not less than $1,000,000 per
occurrence and a general aggregate limitation of not less than $2,000,000 The City of
Rosemount will be named as additional insured on all such policies and proof of insurance
will be provided to the City
2
All services and activities conducted by Leprechaun Days shall be on a nondiscriminatory
basis and in full compliance with all state and federal civil and human rights laws,
regulations and rulings
6 Those possessing current peddlers /solicitors' licenses cannot be part of Leprechaun Days or
Mid Summer Faire events unless they have registered with Leprechaun Days and have been
approved by the committee
CITY OF ROSEMOUNT
Ez
William Droste, Mayor
Linda Jentink, City Clerk
LEPRECHAUN DAYS
to
Leprechaun Days Treasurer
:A
Leprechaun Days Chair