HomeMy WebLinkAbout6.n. Receive Bids, Award and Reject Contracts for City Hall Remodeling ProjectAGENDA ITEM: Receive Bids, Award and Reject
Contracts for City Hall Remodeling
Project
AGENDA SECTION:
Consent
PREPARED BY: Dawn Weitzel, sistant City
Administrator
AGE Xa I L
ATTACHMENTS: Resolutions
Bid Comparison
APPROVED BY:
RECOMMENDED ACTION: Motion to adopt two resolutions, Receiving Bids and Awarding
Construction and Electrical Contracts for City Hall Remodeling Project and Rejecting
Mechanical Bid for City Hall Remodeling Project
4 ROSEMOUNT
CITY COUNCIL
City Council Meeting: November 1, 2005
EXECUTIVE SUMMARY
BACKGROUND
For the past eight months, staff have been working with Vanney and Associates and AMCON to create a
set of plans to improve the bathrooms, locker areas, and large conference room in City Hall. The
estimated cost of the total project was $80,585. On September 15 a bid opening was held. The bids were
checked for accuracy and tabulated. Please see the attached bid tabulation indicating the low bidders as:
C -01 General Construction, Cannon Construction Company, $88,000; C -02 Mechanical, Matthew Daniels,
$23,895; and C -03 Electrical, Select Electrical Construction, $4,250. Four bids were received for the
general construction work, one was received for mechanical work, and one was received for electrical
work.
The high cost of the mechanical bid is due to a change m the locker room ductwork that was included
within the bid. Staff have determined this to be an unnecessary change and will be working with the
contractor to obtain a cost in alignment with the scope of the project. A resolution rejecting this bid is
also attached to this document.
To further reduce the overall cost of this project, Building Official Alan Strand and Building Inspector
Todd Sutter will be overseeing the remodeling as construction managers. We anticipate the remodeling
will begin raid to late November.
SUMMARY
The attached resolution lists the lowest responsible bid for construction and electrical contracts for the
City Hall remodeling project. The contract for mechanical work will be rejected due to an incorrect scope
of the project.
ADOPTED this 1 day of November, 2005.
ATTEST:
CITY OF ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2005
A RESOLUTION RECEIVING BIDS AND AWARDING CONSTRUCTION
AND ELECTRICAL CONTRACTS FOR CITY HALL REMODELING PROJECT
WHEREAS, the City Council of the City of Rosemount had ordered the Advertisement for Bids
for the remodeling project in City Hall and such bids were opened and read aloud publicly on
September 15, 2005; and
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Rosemount,
Minnesota, as follows:
1. All bids on the remodeling project for City Hall have been received and tabulated.
2. The bid from Cannon Construction Company, in the amount of $88,000 for the
construction of said improvements is in accordance with the plans and
specifications and advertisement for bids and is the lowest responsible bid and
shall be and hereby is accepted.
3. The bid from Select Electrical Construction, in the amount of $4,250 for the
construction of said electrical improvements is in accordance with the plans and
specifications and advertisement for bids and is the lowest responsible bid and
shall be and hereby is accepted.
4. The Mayor and Clerk are hereby authorized and directed to enter into a contract
with said bidder for the construction of said improvements for and on behalf of
the City of Rosemount
William H. Droste, Mayor
Linda Jentink, City Clerk
Motion by: Seconded by:
Voted in favor:
Voted against
CITY OF ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2005
A RESOLUTION REJECTING
MECHANICAL BID FOR CITY HALL REMODELING PROJECT
WHEREAS, the City Council of the City of Rosemount had ordered the Advertisement for Bids
for the remodeling project in City Hall and such bids were opened and read aloud publicly on
September 15, 2005; and
WHEREAS, only one bid was received for the mechanical work on said project and it does not
accurately reflect the scope of work to be conducted, and
WHEREAS, Council has determined that it is not in the public interest to accept the bid
received
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Rosemount,
Minnesota, as follows:
1. All bids on the remodeling project for City Hall have been received and tabulated.
2. The bid for mechanical work is hereby rejected.
ADOPTED this 1 day of November, 2005.
ATTEST:
William H Droste, Mayor
Linda Jentink, City Clerk
Motion by: Seconded by
Voted in favor:
Voted against:
1