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Home My WebLink About6.k. Accept Bids and Award Contract for Fire Department Fire Tanker VehicleAGENDA ITEM: Accept Bidcand Award Contract for Fire Dept. Fire Tanker Vehicle AGENDA SECTION: Consent PREPARED BY: Linda Jentink, City Clerk AGE4Ifa ATTACHMENTS: Bid Form, Exceptions, Bid Opening List APPROVED BY: RECOMMENDED ACTION: Motion to accept the bid and award the contract Engle Fabrication, Inc. in the amount of $131,357 for the Fire Department Fire Tanker Vehicle 4 ROSEMOUNT CITY COUNCIL City Council Regular Meeting: October 18, 2005 EXECUTIVE SUMMARY ISSUE The Fire Department has planned for a fire tanker vehicle in their CIP Budget. Bids were opened October 11, 2005, at 5.00 p.m. Council has the authonty to accept the bids and award the contract. BACKGROUND Two bids were received at the bid opening on Tuesday, October 11, 2005 from Midwest Fire Equipment Repair Company, Inc. and Engle Fabncation Inc. The low bidder was Engle Fabrication Inc. with a proposed Freightliner Chassis and apparatus body for the fire tanker. The majority of exceptions to the specifications were for the construction steel to be 12 -gauge stainless steel instead of 10 -gauge fiber /steel. Fire Department Captain Mike Reis formed a comrruttee to review the bid results. The members of the Review Committee were Firefighters Brad Miller, Chris Dyson, Joe Gernts, Garr Nelson, Kevin Rambo and Glen Snyder. The bid amount was within budget expectations. The exceptions did not change the intent of the specifications. The Review Committee recommended awarding the bid to Engle Fabrication Inc. in the amount of $131,357. The Fire Department will put the new tanker in service as soon as it is delivered which should be in early summer 2006. The new tanker has a water capacity of 2,500 gallons. The current fire tanker vehicle is 35 years old and holds 3,200 gallons of water for fire suppression when access to a water hydrant is not possible. The old tanker vehicle is operational and will be retained for use as backup equipment. SUMMARY Staff recommends accepting the bid and awarding the contract for the fire tanker vehicle to Engle Fabrication Inc. in the amount of $131,357. ger Engle les 40964 405th Ave. Sauk Centre, MN 56378 320- 352 -6553 or 320 -352 -6769 roger@englefab.com FOR All prices must be F.O.B. Rosemount, Minnesota. Base Bid One (1) Fire Tanker Vehicle I* Authorized Signature and title C c Bid enclosure requirements: 1. Bid Form and specification sheets. 2. Authorized Signature (within bid form). 3. Statement of any deviations to specifications, attach to bid form. 40-LA a4 BID FORM FIRE TANKER VEHICLE 4nC, COO iv Th t TnU 1{; VENDOR'S NAME All questions /clarifications /inspections contact: Fire Captain Mike Reis (Cell) 612 -328 -7749 (H) 651 -423 -M73 City of Rosemount 2875 145 Street West Rosemount, Minnesota 55068 We submit for your consideration the following bid in accordance with specifications on file in the office of the City Clerk in the City of Rosemount. MAKE OF EQUIPMENT BID F c �n L MODEL OF EQUIPMENT BID F T 5 03 c4.eke.s &G,0.1.Oa I p c r i L& tQ 5 `am. 00 NOTE: Any deviation from specifications for this rescue vehicle shall be noted on the specification sheet and a written explanation as to the exception provided with this bid form. Failure to do so may be reason for rejection of the bid. 1 s\% 35 1 ekcabsis 12.0 t ye \S Cc y..n..- u Ora.. •....pr o4 DELIVERY DATE: Anon K s (a:6,.1 9O s ,11001 If the rescue vehicle refurbishing is not delivered by the date stated or time specified, $50 per day liquidated damages will be enforced. Date 4. Manufacturer literature specifications sheets. 5. Manufacturer warranty statement. 6. Option/alternates to be bid individually. 7. Bid bond 5% �1t T4)n± Rosemount Fire Department "Exceptions to the Specifications" Due to the design of our elliptical tank, we feel 12 gauge has sufficient strength and durability using hydro formed heads and baffles. 40964 405th Avenue Sauk Centre, MN 56378 -9985 Phone (320)352 -6553 (320)352 -6769 Fax (320)352 -6555 Payment for the fire apparatus will require two checks, one to chassis dealer at the time when chassis is received at Engle Fabrication Inc and one to Engle Fabrication when completed unit is delivered to Rosemount Fire Department. Section 1 Booster tank: 1 00 Tank shall be constructed using 12 -gauge type 304L stainless steel with full Urethane interior tank coating instead of 10 and 7 gauge fiber /steel. 1.01 Shell of booster tank will be made of 12 gauge stainless steel instead of 10 gauge fiber /steel 1.02 Heads of booster tank shall be made of 12 gauge stainless steel instead of 7 -gauge fiber /steel 1.03 Baffles shall be 12 gauge stainless steel instead of 7 -gauge fiber /steel. 1.04 The sub -frame of the booster tank shall have 7 -gauge stainless steel frame rails with 12- gauge stainless steel cross members and bolsters instead of 7 -gauge carbon steel Section 3 dump valves and chutes: 3.02 Install one Newton model 1020 dump valve with 24" telescoping chute instead of model 1060 with 36" telescoping chute to fit behind apparatus panel with a stainless steel trimmed opening. Section 4 portable tank carrier: 4.01 Portable tank rack is to be constructed from 1 'h "round stainless tubing with slam lock roll latches to hold in place when transporting The wind deflector shall be made using 16 -gauge stainless steel instead of 1/8" polished aluminum The rack will have two horizontal grab bars at each end instead of one vertical grab bar. 1 "Exceptions To The Specifications" Section 5 Apparatus body and components: 5.02 Polished aluminum half pipe molding shall be used instead of polished aluminum fenderettes 5.03 2" X 1" aluminum rub rails instead of 3" X 1" 5.04 There shall be two toe eyes instead of one on rear of apparatus; due to reason we feel in the event of needing to be pulled there is less chance of frame distortion. Section 9 Electrical Equipment. 9.00 2 The electrical junction box shall be located in the chassis cab either in the center console or under passenger seat not in front passenger compartment Section 10. Emergency Siren lighting equipment: 10.03 Speaker shall be chrome plated Code 3 100 watt speaker Section 11: Painting, lettering, striping and signs 11 02 Paint used will be Val spar brand instead of PPG Deltron 11 03 Interior of compartments shall be white only not spatter painted with exterior color 12.00 Automotive type undercoating shall be oil based instead of latex 2 r 0 e C O O to A y E 1— b3 7c m