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Home My WebLink About6.f. Budget Amendments - DonationsAGENDA ITEM: Budget Amendments Donations AGENDA SECTION: Consent PREPARED BY: Jeff May, Finance Director AGEN ATTACHMENTS: Council Memo, Resolution, Donation Worksheets APPROVED BY RECOMMENDED ACTION: Motion to adopt A RESOLUTION APPROVING T AMENDMENT OF CERTAIN 2005 BUDGET ITEMS for the General Fund and the Building CIP Funs as outlined in the attached memo. ACTION: City Council Meeting Date: April 19, 2005 SUMMARY CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION ISSUE Amend the General Fund budget to reflect donations expended during the 1 quarter of 2005 To also amend the Building CIF Fund budget to reflect a donation received from SKB to help finance the purchase of the St. Joseph's Church campus. BACKGROUND This item is on the agenda for Council to formally amend the 2005 General Fund and the Building CIP Fund budget by resolution for donation items that Council has previously authorized covering expenditures made during the first quarter of 2005. Rather than bringing a resolution before the Council each time there is a need to spend money from donations previously received, we have developed procedures that allow us to have you authorize the expenditure and amend the budgets at the time the expenditure is made and then periodically bring to you a resolution that formally amends the budgets for a number of these donation expenditures The attached memo and donation worksheets support the figures given in the resolution. Recommend the above motion to approve the budget amendments for the 1 quarter of 2005. DATE: April 6, 2005 MEMORANDUM TO: Mayor Droste Council Members Baxter, DeBettignies, Shoe Corrigan Sterner FROM: Jeff May, Finance Director SUBJECT: Budget Amendments This is a request to amend both the revenue and expenditure budgets for the General Fund and the Building CIP Fund for 2005 projects previously authorized by the Council and for the General Fund for expenditures of donations previously received. This memo is to show the line by line detail of the actual changes to be made to the budgets, of which the totals are summarized in the Resolution before you. Detail for Revenues: Total Revenues GENERAL FUND BUILDING CIP DETAIL 101- 36230.00 (Donations) 202 36230.00 (Donations SKB) 12,905.82 500,000.00 512,905.82 Detail for Expenditures: 101 42110 -01- 208.00 (Miscellaneous Supplies) 71.00 101 45100 -01- 439.00 (Other Miscellaneous Charges) 12,834.82 202 49002 -01- 525.00 (Purchase of St. Joseph's) 500,000.00 Total Expenditures 512,905.82 CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2005 A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 2005 BUDGET ITEMS WHEREAS, the City Council recognizes the need to amend certain items from the 2005 General Fund Operating Budget, the totals which are as follows: (1) General operating revenues, the total which reflects an increase of $12,905.82; (2) General operating expenditures, the total which reflects an increase of $12,905.82; WHEREAS, the City Council recognizes the need to amend certain items from the 2005 Street CIP Fund Budget, the totals which are as follows: Street CIP revenues, the total which reflects an increase of $500,000.00; (1) (2) Street CIP expenditures, the total which reflects an increase of $500,000.00; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount hereby approves the amendment of the above listed budget items for the 2005 General Fund Operating Budget and the 2005 Street CIP Budget. ADOPTED this 19 day of April, 2005. ATTEST: Linda J. Jentink, City Clerk William H. Droste, Mayor Motion by: Seconded by: Voted in favor: Voted Against: Members Absent: Donation Received on: Amount Received: Receipt for Donation: purpose of Donation: DONATION REVENUE WORKSHEET RECEIPT OF DONATION Account for Donation: 101 -22221 D.A.R.E. PROGRAM (Must be Liability assigned for each individual Department) Amount to be Spent: EXPENDITURE OF DONATION y U 11 a To be Spent from Acct 101 42110 -01 -208 (Must be Expenditure corresponding to individual Department) Purpose o.f Expenditure: C'(4�� cn n St. e "Le S oq C1z AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101- 36230 -00 -000: Amend Expenditure Acct 101- 42110 -01 -208 (The two dollar amounts should be the same) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Debit: 101 -22221 (Donation Liability h Credit: 101- 36230 -00 -000 t� Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action rt t a o0S. AGENDA ITEM: Expenditure from Donation Account r D.A.R.E. AGENDA SECTION: Consent PREPARED BY: Gary Kalstabakken, Chief of Po e_ 1 E 1 41n t b r,,, ATTACHMENTS: Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to approve the expenditure of $71 from the D.A.R.E. Donation Account to pay for student supplies for use during the 2004 2005 D.A.R.E. program. ACTION: City Council Meeting Date: January 4, 2005 ISSUE N/A BACKGROUND SUMMARY CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION The D.A.R.E. Fund was set up to accept donations that are used to purchase classroom and instructional supplies for the D.A.R.E. program Council is asked to approve the expenditure of funds from the D.A.R.E. account to pay for supplies for the D.A.R.E. program in the upcoming school year These supplies were purchased for the program to be taught at St. Joseph's Catholic Shannon Park Elementary and Rosemount Elementary schools There are sufficient donated funds within the account to cover all the expenses incurred. RECEIPT OF DONATION Donation Received on: Amount Received: Receipt for Donation: Purpose of Donation: Account for Donation: 101- 22223.23 (Must be Liability assigned for each Individual Department.) Amount to be Spent: To be Spent from Acct DONATION REVENUE WORKSHEET 09 -21 -04 (Susan Scott Johnson) $100 N/A (Must be Expenditure corresponding :to individual Department.) Purpose of Expenditure: Amend Donation Revenue Acct #101 36230.00: $100 Amend Expenditure Acct #101- 45100 -01- 439.00 $100 (The two- dollar amounts should be the same.) Debit: 101- 22223.23 (Donation Liability $100 Credit 101 36230.00 $100 Memorial Donation Program Bricks EXPENDITURE OF DONATION $100 101 45100 -01- 439.00 Memorial Donation Program Bricks AMENDMENT OF BUDGETS 15 GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on January 4, 2005 2 AGENDA ITEM: Ependiture Approval from the Donation Account Parks Recreation Dept. AGENDA SECTION: CONSENT PREPARED BY: Dan Schultz, Parks Recreation Director AG Er- 6 Memorial_Donation Program Bricks Twin City Brick Stone P 0. 66986 ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to approve the expenditure listed below and detailed on the attached donation revenue worksheet. ACTION: EXPENDITURE AMOUNT USE /ITEM PURCHASED DONATION FROM 100.00 Memorial_Donation Program Bricks Twin City Brick Stone P 0. 66986 Susan Scott Johnson City Council Meeting Date: SUMMARY CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION January 4, 2005 Seeking approval from the Council for the expenditure of funds from the Donation Account for the above item. RECEIPT OF DONATION Donation Received on: Amount Received Receipt for Donation: Purpose of Donation: DONATION REVENUE WORKSHEET Various Various N/A Annual Egg Hunt Account for Donation. 101 -22223 00 (Must be Liability assigned for each individual Department.) Amount to be Spent. To be Spent from Acct Amend Donation Revenue Acct #101 36230.00: Amend Expenditure Acct #101-45100-01-439.00 (The two- dollar amounts should be the same.) EXPENDITURE OF DONATION Credit 101 -36230 00 $637.20 Debit 101 -22223 00 (Donation Liability $637 20 (Must be Expenditure corresponding to individual Department.) Purpose of Expenditure: $637.20 (Egg Hunt 527 59 Youth Prg 109.61) 101-45100-01-439.00 Annual Egg Hunt AMENDMENT OF BUDGETS $637.20 $637 20 a� GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on February 15, 2005 2 AGENDA ITEM: Ependiture Approval from the Donation Account Parks Recreation Dept. AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks Recreation Director Altai 6 /E ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to approve the expenditures listed below and detailed on the attached donation revenue worksheets. ACTION: EXPENDITURE AMOUNT USE /ITEM PURCHASED DONATION FROM 637.20 Egg Hunt Supplies National Entertainment Tech Various 3,600.00 Wiklund Natural Area Mgmt Plan Development Friends of the Mississippi River SKB Environmental Trust Fund 7,891.97 Transfer of funds from Leprechaun Days Accounts to the new Leprechaun Days Committee Various $12,129.17 TOTAL City Council Meeting Date: SUMMARY CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION February 15, 2005 Please consider the expenditure of funds from the Donation Account for the above items. RECEIPT OF DONATION Donation Received on: Amount Received. Receipt for Donation: Purpose of Donation: Account for Donation: 101- 22223.00 (Must be Liability assigned for each individual Department.) Amount to be Spent: To be Spent from Acct Purpose of Expenditure. Amend Donation Revenue Acct #101 -36230 00: Amend Expenditure Acct #101- 45100 -01 -439 00 (The two- dollar amounts should be the same.) Credit. 101-36230.00 DONATION REVENUE WORKSHEET 02 -20 -04 $3,600 from SKB Environmental N/A Wiklund Nat Area Mgmt Plan EXPENDITURE OF DONATION $3,600 101-45100-01-439.00 (Must be Expenditure corresponding to individual Department.) Debit: 101 -22223 00 (Donation Liability $3,600 Wiklund Nat Area Mgmt Plan AMENDMENT OF BUDGETS $3,600 $3,600 $3,600 GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on February 15, 2005 3 AGENDA ITEM: Ependiture Approval from the Donation Account Parks Recreation Dept. AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks Recreation Director AG I b ittr#6 E ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to approve the expenditures listed below and detailed on the attached donation revenue worksheets. ACTION: EXPENDITURE AMOUNT USE /ITEM PURCHASED DONATION FROM 637.20 Egg Hunt Supplies National Entertainment Tech Various 3,600.00 Wiklund Natural Area Mgmt Plan Development Friends of the Mississippi River SKB Environmental Trust Fund 7,891.97 Transfer of funds from Leprechaun Days Accounts to the new Leprechaun Days Committee Various $12,129.17 TOTAL City Council Meeting Date: CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION February 15, 2005 SUMMARY Please consider the expenditure of funds from the Donation Account for the above items. RECEIPT OF DONATION Donation Received on: Amount Received: Receipt for Donation: Purpose of Donation: Amend Donation Revenue Acct #101 36230.00: Amend Expenditure Acct #101-45100-01-439.00 (The two- dollar amounts should be the same.) DONATION REVENUE WORKSHEET Various Various N/A Account for Donation: 101 22223.00 (Must be Liability assigned for each individual Department EXPENDITURE OF DONATION Amount to be Spent: $7,891.97 (Gen Op 5,000 02; Parade 2,657 45; Midsummer Faire 234.50) To be Spent from Acct 101 45100 -01 -439 00 (Must be Expenditure corresponding to individual Department Purpose of Expenditure: Transfer Funds from Leprechaun Days Accounts to the Leprechaun Days Committee AMENDMENT OF BUDGETS GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Debit: 101 -22223 00 (Donation Liability $7,891.97 Credit. 101 36230.00 $7,891 97 Leprechaun Days General Operations, Parade, Midsummer Faire $7,891.97 $7,891.97 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on February 15, 2005 4 AGENDA ITEM: Ependiture Approval from the Donation Account Parks Recreation Dept. AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks Recreation Director AGEj 6 ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to approve the expenditures listed below and detailed on the attached donation revenue worksheets. ACTION: EXPENDITURE AMOUNT USE /ITEM PURCHASED DONATION FROM 637.20 Egg Hunt Supplies National Entertainment Tech Various 3,600.00 Wiklund Natural Area Mgmt Plan Development Friends of the Mississippi River SKB Environmental Trust Fund 7,891.97 Transfer of funds from Leprechaun Days Accounts to the new Leprechaun Days Committee Various $12,129.17 TOTAL. City Council Meeting Date: CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION February 15, 2005 SUMMARY Please consider the expenditure of funds from the Donation Account for the above items. RECEIPT OF DONATION Donation Received on: Amount Received: Receipt for Donation: Purpose of Donation: Amount to be Spent: To be Spent from Acct Amend Donation Revenue Acct #101 36230.00: Amend Expenditure Acct #101 45100- 01-439 00 (The two- dollar amounts should be the same.) Credit: 101 36230.00 DONATION REVENUE WORKSHEET Various Various N/A Account for Donation: 101- 22223.00 (Must be Liability assigned for each individual Department.) EXPENDITURE OF DONATION $605.65 101- 45100 -01- 439.00 (Must be Expenditure corresponding to individual Department.) Purpose of Expenditure: Debit: 101 22223.00 (Donation Liability $605 65 Youth Programs (Egg Hunt Supplies) Youth Programs (Egg Hunt Supplies) AMENDMENT OF BUDGETS $605.65 $605.65 $605.65 GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on March 15, 2005. 2 AGENDA ITEM: Expenditure Approval from the Donation Account Parks Recreation Dept. AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks Recreation Director AGEj 6 2005 Egg Hunt Supplies ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to approve the expenditure listed below and detailed on the attached donation revenue worksheet. ACTION: EXPENDITURE AMOUNT USE /ITEM PURCHASED DONATION FROM $605.65 2005 Egg Hunt Supplies Various City Council Meeting Date: CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION March 15, 2005 SUMMARY Please consider the expenditure of funds from the Donation Account for the above item. Donation Received On: Amount Received: S L3 \JO Purpose of Donation: P.Ass=CE{,k€ &F S i ,�5P!{ S Account for Donation: 19-0+ 3b d30. 33 (Must be Liability Assigned for Each Individual Department) Amount to be Spent: DONATION REVENUE WORKSHEET RECEIPT OF DONATION EXPENDITURE OF DONATION St c 1 3 t3 .0 a To be Spent from Account c-6 a. '1 �i Ov I Sd 3t� (Must be Expenditure Corresponding to Individual Department) Purpose of Expenditure: uC1. 3t OF ST f♦ S AMENDMENT OF BUDGETS 3A1d Amend Donation Revenue Account #344- 36230.00: Amend Expenditure Account 0)-04 V9303.- I S3SO$ (The Two Dollar Amounts Must be the Same) Soo, 300.00 soO oQo oO G ERAL JOURNAL ENTRY TO ADJUST DONATIO► cILITY Debit: (Donation Liabil' Cred it:101- 36230.00 Journal entry to reduc- erred donation reve revenue acc• to actual per City Council action on: AGENDA ITEM: Receive Donation and Authorize Expenditure of Funds AGENDA SECTION: CONSENT PREPARED BY: Jamie Verbrugge, City Administrator AGENDA ,i I '!)v 1r ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to approve receiving the donation of $500, 0 from SKB Environmental- Rosemount Community Trust for the acquisition of land for future library and to authorize the expenditure of same funds for the purchase of the St. Joseph campus property. ACTION: City Council Meeting Date: CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION February 1, 2005 ISSUE Receive donation and authorize expenditure. BACKGROUND The SKB Environmental- Rosemount Community Trust has donated $500,000 to the City of Rosemount to assist with the acquisition of land for a future library site. The City Council recognized the Trust Fund's Board at the January 18 regular meeting of the Rosemount City Council. The City Council authorized the purchase and lease agreements related to the acquisition of property belonging to the Church of St. Joseph in the 14300 blocks of South Robert Trail and Cameo Avenue. City staff has scheduled a closing on the purchase for Tuesday, February 1 at 8:30 a.m. SUMMARY This is a request for Council to receive the donation listed above and authorize the expenditure of same funds.