HomeMy WebLinkAbout6.c. 2017 Waste Abatement Community Funding Application and Joint Powers Agreement
EXECUTIVE SUMMARY
City Council Regular Meeting: December 6, 2016
AGENDA ITEM: 2017 Waste Abatement Community
Funding Application and Joint Powers
Agreement
AGENDA SECTION:
Consent
PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. 6.c.
ATTACHMENTS: Resolution, Funding Application, Joint
Powers Agreement APPROVED BY: ddj
RECOMMENDED ACTION: Motion to adopt a resolution that approves the 2017 Dakota
County Waste Abatement Community Funding Application and the Joint Powers
Agreement between Dakota County and the City of Rosemount and authorize the
Necessary Signatures.
ISSUE
The Dakota County Environmental Management Department has established funds to be allocated to the
communities of Dakota County for the purpose of funding a Recycling and Solid Waste Management
Program. The County makes these funds available to the cities to help defray the cost of administering a
solid waste and recycling program.
Based on the estimated population and number of households in Rosemount, the City is prepared to
receive $25,000 for this year’s program. In order to receive these funds, the City must apply for the
funding and must enter into a Joint Powers Agreement with Dakota County. Attached are a copy of the
Funding Application and a copy of the Joint Powers Agreement between Dakota County and the City of
Rosemount. A resolution approving both the Application and the JPA is also attached. The application
has been reviewed and approved by Dakota County staff and the Joint Powers Agreement was prepared
and written by County staff. Funds are distributed upon final approval of the executed Joint Powers
Agreement from the City Council and submission of the 2016 Annual Report to the County.
In the past, a signed resolution authorizing the submission of the Community Funding Application was
required by Dakota County before they would issue a Joint Powers agreement. This year, they are asking
us to authorize the application for funding and approve the Joint Powers Agreement at the same time.
SUMMARY
This is a request for Council to authorize the application for Community Funding for waste abatement and
to consider the Joint Powers Agreement between Dakota County and the City of Rosemount and
authorize the necessary signatures.
CITY OF ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2016 -
A RESOLUTION AUTHORIZING APPLICATION TO DAKOTA COUNTY FOR
FUNDING THE CITY OF ROSEMOUNT’S 2017 WASTE ABATEMENT PROGRAM
AND APPROVING A JOINT POWERS AGREEMENT
WHEREAS, according to the Dakota County Community Waste Abatement Program guidelines as
established in 1988 and amended in 1989, the City Council of Rosemount must submit a funding
allocation and funding application to receive funding for the City’s 2017 Waste Abatement Program;
and
WHEREAS, the City of Rosemount has established and desires to maintain a waste abatement
program which promotes recycling, waste reduction, and reuse opportunities in the community and
encourages landfill abatement; and
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount
hereby approves the 2017 Waste Abatement Funding Application authorizing the necessary
signatures thereon and its distribution to Dakota County.
BE IT FURTHER RESOLVED that the City Council of the City of Rosemount also hereby
approves the Joint Powers Agreement between Dakota County and the City of Rosemount and
authorizes the necessary signatures.
ADOPTED this 6th day of December, 2016.
William H. Droste, Mayor
ATTEST:
Clarissa Hadler, City Clerk
CERTIFICATION
I hereby certify that the foregoing is a true and correct copy of a resolution presented to and adopted by the
City Council of Rosemount at a duly authorized meeting thereof, held on the 6th day of December, 2016, as
disclosed by the records of said City in my possession.
(SEAL)
______________________________________
Clarissa Hadler, City Clerk
Motion by: ___________________________ Second by:______________________________________
Voted in favor: ________________________________________________________________________
Voted against: ________________________________________________________________________
Dakota County Contract C0028558
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JOINT POWERS AGREEMENT
BETWEEN THE COUNTY OF DAKOTA AND
THE CITY OF ROSEMOUNT
FOR 2017 WASTE ABATEMENT COMMUNITY FUNDING
This Agreement is between Dakota County (County) and the City of Rosemount (Municipality).
WHEREAS, Minn. Stat. § 471.59 authorizes local governmental units to jointly or cooperatively exercise
any power common to the contracting parties; and
WHEREAS, the County of Dakota (County) and the Municipality are governmental units as that term is
defined in Minn. Stat. § 471.59; and
WHEREAS, Metropolitan counties are responsible for waste management policy and programs (Minn.
Stat. §115A.551); and
WHEREAS, counties may require local cities and townships to develop and implement programs,
practices, or methods designed to meet waste abatement goals (Minn. Stat. §115A.551); and
WHEREAS, Dakota County Solid Waste Ordinance 110 requires each municipality in the County to have
a solid waste abatement program that is consistent with the Dakota County Solid Waste Master Plan
(Master Plan); and
WHEREAS; by Resolution 12-154 (March 27, 2012), the Master Plan (Master Plan) was adopted by the
County Board of Commissioners, and was subsequently approved by the Minnesota Pollution Control
Agency on May 24, 2012; and
WHEREAS, the Master Plan includes multiple strategies to enhance and leverage resources to help the
County meet waste management objectives; and
WHEREAS, the Master Plan supports performance-based funding for municipalities to develop and
implement waste abatement programs, education, and outreach; and
WHEREAS, community funding activity amounts are established by the County Board each year as part
of the Environmental Resources Department (Department) budget; and
WHEREAS, by Board Resolution #16-423 the County Board approved funding for the 2017 community
funding program (Program) as presented to the Physical Development Committee of the Whole on
August 16, 2016, contingent upon the availability of funds and subject to funding levels approved by the
County Board as part of the 2017 budget; and
WHEREAS, the Program continues responsibilities for municipalities to communicate County messages
for proper waste management and to promote The Recycling Zone services; to plan and implement
recycling and organics diversion practices; and to sustain recycling at municipal buildings, parks, and
events/festivals; and
WHEREAS, new Program responsibilities for municipalities include hosting a residential shredded paper
event, ensuring materials collected at community cleanup days are reused or recycled, and focusing on
food waste prevention as a component of the organics diversion priority strategy; and
WHEREAS, County responsibilities include providing technical assistance, container labels, and waste
educational messages and images; maintaining waste management information on the County website;
hosting Master Recycler/Composter classes; and providing best practice strategies and resources for
waste diversion measurement, events/festivals, and the food waste prevention and organics diversion
priority issue; and
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WHEREAS, separate Joint Powers Agreements with municipalities identify municipality and County
responsibilities and fund allocations.
NOW, THEREFORE, in consideration of the mutual promises and benefits that the County and
Municipality shall derive from this Agreement, the County and the Municipality hereby enter into this
Agreement for the purposes stated herein.
SECTION 1
PURPOSE
The purpose of this Agreement is to provide for cooperation and funding between the County and the
Municipality for the implementation and operation of a local comprehensive landfill abatement program by
the Municipality in accordance with this Joint Powers Agreement and the 2017 Dakota County
Community Funding Application Packet (attached and incorporated herein as Exhibit 1) that is submitted
by the Municipality.
SECTION 2
PARTIES
The parties to this Agreement are the County of Dakota, Minnesota and the City of Rosemount
(Municipality).
SECTION 3
TERM
Notwithstanding the dates of the signatures of the parties, this Agreement shall be in effect January 1,
2017, and shall continue in effect until December 31, 2017, or until termination in accordance with the
provisions herein. This Agreement may be amended in accordance with Section 12 and incorporation of
subsequent years’ approved funding application packet.
SECTION 4
COOPERATION
The County and the Municipality agree to cooperate and use their reasonable efforts to ensure prompt
implementation of the various provisions of this Agreement and to, in good faith, undertake resolution of
any dispute in an equitable and timely manner.
SECTION 5
PROGRAM
5.1 PROGRAM PURPOSE. The Dakota County Board of Commissioners adopted the 2012-2030 Solid
Waste Master Plan (Master Plan) on March 27, 2012, as required, to implement the Minnesota Pollution
Control Agency’s (MPCA) 2010-2030 Metropolitan Solid Waste Management Policy Plan. The Master
Plan identifies performance-based funding for municipalities to develop and implement waste abatement
programs, education, and outreach. The Community Funding Program purpose includes: ensure that
residents and businesses have the opportunity to recycle; and to develop, implement, and maintain
projects, programs, practices, and methods to meet waste abatement objectives. The Community
Funding Program supports the County’s efforts for broad-based education and implementation of local
programs and projects for waste reduction, reuse, recycling, hazardous waste management, and organics
diversion.
5.2 ELIGIBILITY. Eligible municipalities include all cities in Dakota County and the Rural Solid Waste
Commission (RSWC) representing the 13 townships, and six small cities in rural Dakota County.
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5.3 ANNUAL APPLICATION, WORK PLAN AND BUDGET. Annually, each municipality shall submit an
Application Packet that includes the annual work plan and budget breakdown for each funding activity to
the County by the due date specified in writing by the County and on forms provided by County staff.
5.4 IMPLEMENTATION. The Municipality shall develop, implement, and operate a local comprehensive
landfill abatement program that complies with the Master Plan, Dakota County Solid Waste Ordinance
110 and Exhibit 1.
5.5 RECYCLING. Municipalities must ensure the opportunity to recycle exists for all municipal employees,
residents and businesses, including at municipality-controlled public areas such as parks, community
centers, and city-sponsored events/festivals; must develop and implement programs to increase
residential recycling and organics diversion; and must continue planning to implement community-wide
organics diversion.
5.6 PRIORITY ISSUE PROGRAM. County staff, with input from municipalities, develops a Priority Issue
Program to accomplish during the multi-year Master Plan reporting cycle. The 2017-2020 Priority Issue is
organics diversion. The 2017 year Priority Issue focus is on residential food waste prevention education,
implementing organics diversion from 2016 planning results including (if applicable) implementation of
organics diversion within municipally-owned/operated buildings, and continued progression for organics
best practices and diversion at public events. The Priority Issue is subject to change pending Legislation
or County strategic planning.
5.7 PERFORMANCE. County staff will evaluate the Municipality’s performance on a quarterly basis
pursuant to responsibilities set forth in Section 7 and Exhibit 1. County staff will notify the Municipality in
writing if a Recycling Improvement Plan is needed. Within 30 days of notification, the Municipality shall
submit a Recycling Improvement Plan signed by the Municipality’s authorized representative. The
Recycling Improvement Plan must be negotiated with County staff and specify Municipality activities and
a timeframe to achieve compliance.
5.8 ANNUAL REPORT . By February 15, 2018, the Municipality shall submit its Annual Report for the year
2017, on the form prescribed by County staff. The Annual Report must be signed by the authorized
representative for this JPA or their successor in office.
5.9 AUDIT. County staff may audit one or more buildings operated by the Municipality through a waste
sort or other means of waste assessment. This data will be used by the Municipality and County to gauge
the success of the internal waste management program, which will influence the work plan.
SECTION 6
FUNDING
6.1 FUNDING AMOUNT. Communities receive performance-based funding in part from pass-through
grants from the State. Funding amounts are contingent upon available State and County funds, and
reflect the funding levels presented to the County Board as part of the annual budget. The 2017 funding
for the Municipality shall be in an amount not to exceed Twenty Seven Thousand Dollars and Zero Cents
($27,000.00), as set forth in Exhibit 1.
6.2 FUNDING PAYMENT. Contingent upon approval by County staff of the Municipality’s Annual Report
for the funding year 2016, the County will pay the Municipality the funding amount set forth in paragraph
6.1 above for 2017. Payment will be made in one installment within 30 days of receipt of the Annual
Report. Municipalities with a complete work plan and an approved Annual Report receive 100% payment
for eligible expenses.
6.3 ELIGIBLE EXPENSES. Municipalities may use allocated funds only on eligible items as described
below. Eligible expenses are for recycling projects/programs and education and outreach; priority issue
activities; and include:
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6.3.1 Administration and Internal Recycling
a) Salary and benefits of personnel, both full-time and temporary, and consultant services while
working directly on the planning, implementing, and promoting of eligible activities.
b) Matching funds for other related grants consistent with this program (except for MPCA grants).
c) Subscriptions, memberships, and training (not including out-of-state travel or lodging) necessary
for eligible activities.
d) Data collection and evaluation for effectiveness, efficiency, and responsiveness of landfill
abatement activities.
e) Oversight of Municipality solid waste policy, ordinance and contracts related to landfill diversion.
6.3.2 Outreach and Education
a) Production and dissemination of education information to increase awareness and participation in
recycling programs.
b) Promotional items (bags, water bottles, t-shirts, etc.) with County staff-approved message and
logo.
c) Education materials for municipal employees, such as signs, trainings and mass communication.
6.3.3 Waste Abatement Activities and Planning
a) Advertising to promote municipality-run clean-ups that accept recyclable or reusable materials.
b) Collection mattresses, bicycles, and carpet for reuse or recycling.
c) Compostable bags and products that are needed to ensure a community event/festival collects
organic materials.
d) Design and implementation of projects and programs to enhance residential, park and public area
recycling.
6.3.4 Priority Issue: Organics Recycling
a) Advertising (print, online, TV, radio) for residential food waste prevention.
b) Props and other accessories to help educate residents directly (e.g., materials for booths)
c) Printing of educational materials related to organics diversion and food waste education.
d) Items necessary to conduct a food waste prevention pilot project for residents including
giveaways.
e) Collection and hauling services related to organics material management at community
events/festivals conducted in partnership with the Municipality to implement best management
practices.
6.3.4 Non-eligible expenses include:
a) Expenses related to non-waste abatement waste issues (e.g., energy, water)
b) Waste collection, transportation or management (i.e., reuse, recycle, disposal), except as
provided for in Section 6.3.3(e)
c) Food or refreshments, unless approved by County staff as compliant with Dakota County Policy
1560.
d) Payment for collection and management of items that are banned from the landfill (e.g.
appliances, hazardous waste, electronics).
Other expenses may be eligible with prior written approval from County staff. Questions about an eligible
expense should be directed to County staff.
6.4 FUNDING PAYMENT ADJUSTMENTS. The Dakota County Environmental Resources Director
(Director) shall have the authority to approve modifications to the Funding Amount as requested by the
Municipality in the Application Packet, as long as the amount payable under this Agreement does not
exceed the amount approved by the Dakota County Board of Commissioners and so long as the
proposed modifications are consistent with Exhibit 1. The Municipality must expend the community fund
by the end of the calendar year, unless prior written approval is received from the Director. Municipalities
must return unspent funds (the difference between the amount of funds provided and the amount a
Municipality reports as expended), must return funds if expenditures or activities are determined by
County staff as not consistent with Exhibit 1, and must return funds if County staff determines
Dakota County Contract C0028558
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performance has not been remedied as identified in the Recycling Improvement Plan pursuant to Section
5.7. If the Municipality fails to fulfill responsibilities, the County may choose to implement activities in the
municipality and may recover costs in accordance with Dakota County Solid Waste Ordinance 110.
SECTION 7
RESPONSIBILITIES OF THE PARTIES
The Municipality shall fulfill the following responsibilities under this Agreement:
7.1 Administration. Designate a Municipality Liaison responsible for Program planning, implementation,
measurement, and reporting. At minimum:
a. Ensure Liaison attends at least four out of the six Liaison/County staff meetings each year.
b. Provide measures and reports of completed responsibilities for each of the six Liaison/County
staff meetings.
c. Ensure newly-assigned Liaisons attend the Dakota County Master Recycler/Composter class.
d. Develop and submit an Annual Application Packet and Annual Report on forms created by
County staff.
7.2 Municipal Facilities Recycling Program. The Municipality must ensure that facilities under its
control, from which municipal solid waste is collected, also collects at least three recyclable materials. At
minimum:
a. Recycling collection at municipality-controlled buildings and public areas including municipal
parks and community centers, and municipality-sponsored events/festivals meets best
management practices, including:
i. Containers are strategically located to service employees and visitors in all facilities
under the municipality’s control.
ii. Color-coded labels must be visible on the top and sides of all recycling, organics, and
trash containers.
iii. All new exterior container lids or openings must be blue for recycling and green for
organics.
iv. All new internal recycling lids must have Saturn (round/slit) openings and be no-touch
lids for trash and organics. New internal containers and lids must be blue for
recycling and green for organics, and grey or black for trash
v. All trash containers are paired with recycling containers. If organics collection,
organics containers must be strategically located and part of a trash and recycling
waste station.
vi. Exceptions to best management practices for new purchases must be justified and
approved by County staff.
b. All Municipal employees are educated about recycling, including organics diversion if
collected.
c. Work with County staff to m easure and report waste diversion weights for municipality-
controlled facilities and public areas.
7.3 Residential Recycling Program. The Municipalit y must ensure the opportunity to recycle exists for
residents (single family and multi-unit dwellings). At minimum:
a. Develop and implement projects and programs to increase residential waste reduction, reuse,
and recycling, including:
i. Host at least one collection event for residential paper to be shredded and recycled .
ii. Modify existing collection events (e.g., cleanup days) to ensure collected mattresses,
bicycles, and carpet are reused as a first choice or recycled.
iii. Measure and report waste collection weights from each collection event (e.g., cleanup
days).
b. Establish a mechanism for recycling best management practices to be applied at community
events/festivals within the municipality.
c. Provide event/festival organizers and vendors with low-waste recommendations and
resources.
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7.4 Residential Education and Outreach. Provide education and outreach to all existing and new
residents about recycling, household hazardous waste, and food waste prevention. At minimum:
a. Use County-staff developed resources for all residential education and outreach.
b. Include at least two articles in municipal newsletters
c. Use social media, if available, to send timely waste management messages to residents
d. Complete at least ONE of the following for recycling and/or household hazardous waste:
Send an additional direct mailer to residents
Coordinate a large event (e.g., Earth Day or America Recycles Day Celebration)
Conduct at least two booths or presentations at large community events (e.g., school
assembly, Pollution Prevention Day, Farmer’s Market)
e. Submit all outreach materials to County staff before publication. Allow at least three business
days for review.
f. Provide funding source credit on all print materials: Partially funded by the Minnesota Pollution
Control Agency and Dakota County.
g. Provide information on the Municipality’s website for solid waste collection requirements within
Municipality boundaries and direct links to the Dakota County website to ensure residents
have access to both solid and hazardous waste management information.
7.5 Priority Issue: Organics diversion. Implement and continue planning for community-wide organics
diversion. At minimum:
a. Implement 2016 planning results for municipality-wide organics diversion for residents (e.g.,
drop sites, education and outreach).
b. Include food waste prevention in a direct mailer to residents.
c. Schedule at least one food waste prevention presentation for residents at which County staff
will speak.
d. If applicable, implement organics diversion at municipality-owned/operated buildings.
e. Provide direct links from the Municipality website to the Dakota County website information for
organics and for food waste prevention.
f. Continue to implement organics best practices and diversion at public events.
The County, through its Environmental Resources Department, shall fulfill the following responsibilities
under this Agreement:
a. Administration:
i. Manage allocation and recovery of allocated funds.
ii. Develop and provide annual templates for the Application Packet and completed
Performance Scorecards for each municipality.
iii. Host six Liaison/County staff meetings each year.
iv. Provide technical assistance for each municipality to apply, plan for, measure, and report
on work efforts.
v. Monitor and manage performance and compliance with this JPA.
b. Education and Outreach
i. Provide County staff-developed resources, including articles, images, social media posts,
and education kits for solid waste management, household hazardous waste, organics,
and food waste prevention.
ii. Provide color-coded trash, recycling, and organics labels.
iii. Develop and maintain solid and hazardous waste information on the County website.
iv. Host at least one Master Recycling Composter session each year.
c. Projects and Programs
i. Develop and provide best practices for solid waste management, including terminology
for organics and food waste prevention.
ii. Provide effective strategies, resources, and support for Municipality to implement the
priority issue.
iii. Provide resources and support to Municipality for waste diversion measurements (e.g.,
contracted audit).
iv. Develop and provide low- and no-waste resources for event/festival organizers and
vendors.
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SECTION 8
PROPERTY
Upon termination of this Agreement, any containers, labels and/or necessary infrastructure purchased by
the County and provided to the Municipality shall be the sole property of the Municipality.
SECTION 9
INDEMNIFICATION
9.1 IN GENERAL. Each party to this Agreement shall be liable for the acts of its officers, employees or
agents and the results thereof to the extent authorized by law and shall not be responsible for the acts of
the other party, its officers, employees or agents.
9.2 LIMITATIONS. The provisions of Minn. Stat. § 471.59, the Municipal Tort Claims Act, Minn. Stat. ch.
466 and other applicable laws govern liability of the County and the Municipality
9.3 SURVIVORSHIP. The provisions of this Section shall survive the expiration or termination of this
Agreement.
SECTION 10
AUTHORIZED REPRESENTATIVES AND LIAISONS
10.1 AUTHORIZED REPRESENTATIVES: The following named persons are designated the Authorized
Representatives of the parties for purposes of this Agreement. These persons have authority to bind the
party they represent and to consent to modifications, except that the authorized representative shall have
only the authority specifically or generally granted by their respective governing boards. Notice required to
be provided pursuant to this Agreement shall be provided to the following named persons and addresses
unless otherwise stated in this Agreement, or in a modification of this Agreement.
TO THE COUNTY Georg T. Fischer, Director
Environmental Resources Department Director
Western Service Center
14955 Galaxie Avenue
Apple Valley, MN 55124
TO THE MUNICIPALITY Bill Droste, Mayor (or successor)
2875 145th Street West
Rosemount, MN 55068
In addition, notification to the County regarding termination under Section 11 of this Agreement by the
other party shall be provided to the Office of the Dakota County Attorney, Civil Division, 1560 Highway 55,
Hastings, MN 55033.
10.2 LIAISONS. To assist the parties in the day-to-day performance of this Agreement, to ensure
compliance, and provide ongoing consultation, a liaison shall be designated by the County and the
Municipality. The County and the Municipality shall keep each other continually informed, in writing, of
any change in the designated liaison. At the time of execution of this Agreement, the following persons
are the designated liaisons:
County Liaison: Jenny Kedward
Telephone: (952) 891-7043
Email: jenny.kedward@co.dakota.mn.us
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Municipality Liaison: Tom Schuster
Telephone: 651-322-6005
Email: tom.schuster@ci.rosemount.mn.us
SECTION 11
TERMINATION
11.1 IN GENERAL. Either party may terminate this Agreement for cause by giving seven days’ written
notice or without cause by giving thirty (30) days’ written notice, of its intent to terminate, to the other
party. Such notice to terminate for cause shall specify the circumstances warranting termination of the
Agreement. Cause shall mean a material breach of this Agreement and any supplemental agreements or
amendments thereto. Notice of Termination shall be made by certified mail or personal delivery to the
authorized representative of the other party. Termination of this Agreement shall not discharge any
liability, responsibility or right of any party, which arises from the performance of or failure to adequately
perform the terms of this Agreement prior to the effective date of termination.
11.2 TERMINATION BY COUNTY FOR LACK OF FUNDING. Notwithstanding any provision of this
Agreement to the contrary, the County may immediately terminate this Agreement if it does not obtain
funding from the Minnesota Legislature, Minnesota Agencies, or other funding source, or if its funding
cannot be continued at a level sufficient to allow payment of the amounts due under this Agreement.
Written notice of termination sent by the County to the Municipality by email or facsimile is sufficient
notice under this section. The County is not obligated to pay for any services that are provided after
written notice of termination for lack of funding. The County will not be assessed any penalty or damages
if the Agreement is terminated due to lack of funding.
SECTION 12
MODIFICATIONS
Any alterations, variations, modifications, or waivers of the provisions of this Agreement shall only be
valid when they have been reduced to writing, approved by the parties’ respective Boards, and signed by
the Authorized Representatives of the County and the Municipality.
SECTION 13
MINNESOTA LAW TO GOVERN
This Agreement shall be governed by and construed in accordance with the substantive and procedural
laws of the State of Minnesota, without giving effect to the principles of conflict of laws. All proceedings
related to this Agreement shall be venued in the County of Dakota, State of Minnesota.
SECTION 14
MERGER
This Agreement is the final expression of the Agreement of the parties and the complete and exclusive
statement of the terms agreed upon and shall supersede all prior negotiations, understandings, or
agreements.
SECTION 15
SEVERABILITY
The provisions of this Agreement shall be deemed severable. If any part of this Agreement is rendered
void, invalid, or unenforceable, such rendering shall not affect the validity and enforceability of the
remainder of this Agreement unless the part or parts that are void, invalid or otherwise unenforceable
shall substantially impair the value of the entire Agreement with respect to either party.
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date(s) indicated
below.
COUNTY OF DAKOTA COUNTY
_________________________________
Georg Fischer, Director
Environmental Resources Department
Date of Signature: __________________
CITY OF ROSEMOUNT
_________________________________, Mayor
Bill Droste
Date of Signature: __________________
APPROVED AS TO FORM:
/s/Helen R. Brosnahan 11/29/16
Assistant County Attorney/Date Attest ________________________________
KS-16-362-002 _____________________________________(title)
Date of Signature: ______________________
County Board Res. No. 16-423
Dakota County Contract C0028558
Exhibit 1 – Page 1 of 9
Dakota County, Physical Development Division
Environmental Resources Department
Jenny Kedward, 952-891-7043, jenny.kedward@co.dakota.mn.us
Application process: Joan Cooksey, 952-891-
7965, joan.cooksey@co.dakota.mn.us
City of Rosemount
2017 Dakota County Community Funding Application Packet
Application Packet and JPA Submittal Date: ___________, 2016
Funding Period: January 1, 2017 - December 31, 2017
2017 ANNUAL REPORT DUE DATE February 15, 2018
Submit completed Application Packet by:
Main Contact for Municipality
Designated Liaison: Tom Schuster Title: Parks Supervisor
E-mail: Tom.schuster@ci.rosemount.mn.us Phone: 651 322-6005
Mailing Address:
Rosemount Parks Department
13885 South Robert Trail City/State/Zip: Rosemount, MN 55068
Secondary Contact for Municipality
Designated Back-up: Dan Schultz Title: Park Director
E-mail: Dan.schultz@ci.rosemount.mn.us Phone: 651 322-6012
Communications contact
Name: Alan Cox Title: Communication Coordinator
E-mail: Alan.cox@ci.rosemount.mn.us Phone: 651 322-2078
1. Uploading to the Dakota County Local Solid Waste Staff (LSWS) SharePoint web site
URL: https://extranet.co.dakota.mn.us/sites/lsws
2. Sending electronically to jenny.kedward@co.dakota.mn.us
3. Mail to:
Jenny Kedward
Dakota County Physical Development Division
14955 Galaxie Avenue
Apple Valley, MN 55124
2
List of documents and information required as part of the Joint Powers Agreement for Community Funding.
1. Copy of the Official Resolution or Minutes of the Proceedings
Attach an official action from the governing body (e.g., City Council or Commission) requesting the funding
allocation OR a certified copy of the official proceedings of the governing body approving the funding allocation.
2. Work Plan
Complete the Work Plan that includes activities, timeline, deliverables, and anticipated measurements.
3. Requested Budget
Attach an itemized budget in Part V using the fund request below.
4. Compliance with Public Entity Laws
*If no, identify the timeline and steps being taken to obtain compliance.
5. This work plan incorporates recommendations from the annual Scorecard submitted to the Municipality by
County staff.
I certify that this 2017 Community Funding Application Packet was prepared under my direction or supervision,
and that the information is true, accurate, and complete to the best of my knowledge. I certify that a 2017 Annual
Report demonstrating compliance with this application will be submitted to the Department by February 15, 2018.
Tom Schuster
Name of person completing document Signature (electronic signature acceptable)
Parks Supervisor
Title Date
Municipality: City of Rosemount Funding Year: 2017
Fund Request County Fund Eligibility
Admin, Outreach/Education, Priority Issue 25,000.00 Filled in by County
Waste Tire Activities (RSWC Only) Filled in by County
TOTAL 25,000.00 Filled in by County
Attach appropriate documentation Yes No*
MN Stat. §115A.552 (community recycling programs in place) √
MN Stat. §115A.552 (residents/businesses have the opportunity to
recycle) PROVIDE CODE LANGUAGE
√
MN Stat. §115A.151 (internal recycling programs for facilities
under the municipality’s control) PROVIDE COPY OF HAULER
CONTRACT
√
MN Stat. §473.848 and §115A.471 (management of solid waste
collected under contract from municipal operations)
√
3
2017 Work Plan/Annual Report
I. Administration
Local Solid Waste Staff (LSWS) Meetings
GOAL: Open communications to share activities and results between County and Municipal staff. The
designated Municipality Liaison must plan to attend at least FOUR out of the six LSWS meetings per year.
Prior to each meeting and regardless of attendance, a report must be submitted identifying completed
work plan progress and measurements. NOTE: newly-assigned Liaisons must attend a Dakota County
Master Recycler Composter class.
REPORT: When submitting the Annual Report, check each box next to the meetings attended.
REPORT: 2017 Dates and reports
Attended Submitted
report
Attended Submitted
report
Attended Submitted
report
January 12 ☐ ☐ May 11 ☐ ☐ September 14 ☐ ☐
March 9 ☐ ☐ July 13 ☐ ☐ November 9 ☐ ☐
II. Municipal Facility Recycling Program
Internal Recycling Rates
GOAL: Demonstrate compliance with MN Stat §115A.151 to ensure recycling program for facilities under
the municipality’s control meet best management practices.
REPORT: At the end of 2017, waste diversion tons will be required for report submission. Work with County
staff to measure and report waste diversion weights for municipality-controlled facilities and public areas.
City-operated Facility
• Buildings
• Parks
• Community centers
Best Management
Practices
2017 REPORT
(in cooperation with Dakota County)
Mark X if completed
See JPA 7.2 a.
Annual recycling
weight (tons)
Annual waste processing
weight (tons)
Recycling
rate*
Rosemount City Hall X
Rosemount Community
Center/Ice Arena
X
Steeple Center X
Rosemount Public Works X
Fire station #1 X
Fire Station #2 X
Flint Hills Athletic Complex X
Ball Fields at UMore Park X
Erickson Park X
Jaycee Park X
Shannon Park X
Bloomfield Park
Meadows Park
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Brockway Park
Connemara Park
Ailesbury Park
Recycling at park sites will be accomplished using blue Rubbermaid Plaza style recycling bins and labels
provided to us from Dakota County Department of Environmental Management. To date we have
concentrated our efforts on bigger parks and especially our athletic complexes. As we expand this
program, and as our budget allows, we will introduce recycling at smaller parks and neighborhood parks
that may have only one ball field or one set of tennis courts instead of multiple fields.
*Recycling rate = recycling weight / (recycling weight + waste weight)
NOTE: to add more rows, click in the last box in the table and hit the TAB key.
Internal Recycling Education and Activities
GOAL: Promote recycling to all staff in the municipality’s administrative buildings and promote organics
recycling to applicable staff to help reach recycling rate goal.
REPORT: Update narrative to explain what occurred for employee education.
How do you plan to educate employees within your government offices and buildings about recycling?
2017 PLAN:
There has been a lot of turnover in the city’s workforce in the last few years. This is a good opportunity to
remind long term employees and educate new employees about Rosemount’s internal recycling program.
During the year we will send two email messages to all employees with recycling tips and/or updates and
include information about recycling in orientation for seasonal Park Department employees.
REPORT:
III. Waste Abatement Activities and Planning
GOAL: Increase residential waste reduction, reuse, and recycling in Dakota County.
REPORT: Update the table with actual measurements when submitting the annual report. Update the
event/activity narrative with activity outcomes and describe efforts completed waste planning narrative.
Collection Events and Activities
List the event or activity, date conducted, attendees to an event, weight or volume of material collected).
Activities that are not associated with a date should be described in the narrative question. NOTE:
mattresses, bicycles, and carpet must be reused or recycled if collected. NOTE: submit invoices to
demonstrate costs for material recycling (mattresses, bicycles, carpet) and for the shred event.
Collection Event/activity Name Date of
activity
2017 REPORT: Actual Metric
(tons and attendees)
Paper shredding event (required) TBD
Spring Clean Up 5-20-17
Fall Clean Up 10-7-17
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Holiday Light Recycling seasonal
CFL bulb drop off at the
Rosemount Community Center
ongoing
NOTE: to add another row, click in the last box of the table and press TAB.
Describe other waste abatement activities and/or program development conducted by municipality.
2017 PLAN:
At our Spring and Fall Clean-up days we separate out the following materials from the waste stream and
recycle them:
Appliances
Bicycles
Electronics
Scrap metal
Automotive batteries
Carpeting
Mattresses/box springs
Car/truck tires
Rosemount will conduct a paper shredding event in conjunction with one of our Clean-up days.
REPORT:
Community festivals/events
Community festivals and events are defined as special events at a non-residential location that draw
large crowds of people for multiple hours.
What mechanism will be applied at community events/festivals within the municipality for recycling best
management practices? Describe both the mechanism (i.e., systemic changes) and outreach provided to
event/festival organizers and vendors.
2017 PLAN:
In 2017 we will continue to recycle at Rosemount’s annual community celebration, Leprechaun Days. With
the help of Leprechaun Days Committee members and volunteers, including Master Recyclers, we will use
X-frame (ClearStream bins) for the collection of recyclables and organics at the event. The bins are color
coded and will be labeled with signs/labels provided by the Dakota county Department of Environmental
management.
We will work with the Leprechaun Days food vendors, encouraging them to use compostable products and
eventually prohibiting the use of any Styrofoam food service items.
REPORT:
Name of Event
Date(s)
of event
Recycling,
Organics,
or both?
Will you need
County
resources?
(E.G., X-frames, bags) Event location
2017 REPORT
Weights
(recycling,
organics,
trash), lbs
Waste
diversion
rate* (%)
Leprechaun Days 7-21-17 to
7-29-17 both X frames Central Park
and other sites.
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List community events/festivals that municipality will assist in 2017.
*Waste diversion rate = (recycling weight + organics weight) / (recycling weight + organics weight + trash weight)
IV. Outreach and Education
Website content
GOAL: Local collection information and consistent recycling and waste abatement messaging throughout
the County.
☒ I verify that all information on the municipal website regarding solid waste reduction, reuse,
recycling, organics diversion and household hazardous waste links to applicable County webpages.
Required Communication
GOAL: Inform residents about curbside recycling opportunities, household hazardous waste services at
The Recycling Zone, and food waste prevention. Each municipality is required to:
All municipalities: Include two articles in city newsletters on curbside recycling and The Recycling Zone
residential services.
Large municipalities (Rural Solid Waste Commission and communities with over 1,000 households):
• Complete at least ONE of the following for recycling and/or household hazardous waste:
o Send an additional direct mailer to residents
o Coordinate a large event to celebrate recycling (e.g., Earth Day or America Recycles Day
Celebration)
o Conduct at least two booths or presentations at large community events (e.g., school
assembly, Pollution Prevention Day, Farmer’s Market)
• Include food waste prevention in a direct mailer to residents (newsletter articles can count)
• Schedule a presentation for food waste prevention
For RSWC only: Provide education and outreach to rural Dakota County residents about waste tire
management activities.
Check or highlight the articles you will use in city newsletters:
☒ Curbside recycling
☒ Master Recycler/Composter classes
☒ The Recycling Zone
☒ Backyard composting
☐ Electronics recycling
☐ Public space recycling
☒ Fix-It Clinics
☐ Fluorescent light recycling
☒ Food waste prevention
☐ Recycling Association of Minnesota compost
bin sale (1st quarter)
Are there additional toolkits/topics you would like County staff to provide?
Are there additional print or electronic pieces you would like County staff to develop? If so, when would
you like each piece?
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Information on recycling, waste reduction and the Recycling Zone is typically included in our Rosemount
Parks and Recreation Activities and Information brochure. This comes out three times each year:
Winter/Spring, Spring and Summer, and Late Summer/Fall. It would be helpful if we knew when the next
rounds of Master Recycler/Composter classes and Fix-It clinics were coming up so we could include these
in our brochure in a timely manner.
List social media that the city uses, if any, including the audience.
REPORT: Update the table with actual measurement when submitting the annual report. Provide any
additional activities related to residential recycling education and outreach
Outreach mechanism and topic Date or
season
2017 REPORT: Actual Metric
• Date of activity
• Number of residents reached
Example: City newsletter-recycle everywhere in
the home
Spring Spring newsletter (April), 13,853 residents
City Newsletter – recycling article March
City Newsletter – Recycling Zone article December
City Newsletter - Food Waste Prevention
Article
July
Work with the Rosemount Area Senior
organization to schedule a presentation
for food waste prevention.
Fall
NOTE: to add another row, click in the last box of the table and press TAB.
V. Priority Issue: Organics Recycling
GOAL: To increase awareness of organics recycling for residents; decrease the amount of food thrown
away in households; and, increase the recycling rate with organics collection.
Based on 2016 work plan results, what municipality-wide organics diversion for residents will be
implemented?
2017 PLAN:
In 2017 we will include an article on preventing food waste in one of our newsletters.
REPORT:
Describe additional planning efforts to implement municipality-wide organics diversion for residents.
2017 PLAN:
Sometime during the year we will schedule a presentation on food waste reduction for the Rosemount
Area Senior organization.
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We will work with County Staff to investigate the feasibility of establishing an Organic Recycling Drop-off
site in Rosemount. We will also look into the feasibility of providing a pumpkin drop off site after
Halloween 2017.
REPORT:
Based on 2016 work plan results, what municipal buildings will you start collecting organics recycling?
2017 PLAN:
While we may not start collecting organic recycling at any municipal buildings, we will use email reminders
and posters in our lunchrooms to encourage food waste reduction at work and organic recycling at our
employee’s homes. We will consider a short duration organics collection at one of our municipal buildings,
demonstrating the ease and effectiveness of organic collection and recycling.
REPORT:
VI. 2017 Community Funding Budget and Expense Form
Municipalities must submit an attached a budget sheet. Municipality contributions are not mandatory but
help the Department identify needs for this program. Funding from budgets MAY be carried over to the
next year for specific projects.
2017 BUDGET (attach)
Include itemized Administrative expenses. Include total itemized expenses to accomplish the required
tasks within each category: Municipal Facility Recycling, Outreach and Education, Waste Abatement
Activities and Planning, and Priority Issue.
REPORT: Submit a completed budget sheet with actual expenses.
County Funds Municipality
Funds/In-Kind
Funds/Staff
Total Expense
(County + Municipality)
Salary 13,000 13,000 26,000
Mileage 200 200 400
Training/Subscription/Membership 100 100 200
Consultant/temporary help 3,400 1,500 4,900
Design/printing 3,000 3,000
Distribution/mailing 300 300
Advertisement 100 900 1,000
Promotional Items 100 300 400
Special events fees 4,100 1,500 5,600
Data collection/evaluation
Containers 1,000 1,000
LNIF
TOTAL* $ 25,000.00 $ 17,800.00 $ 42,8000.00
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Total percent FTE for your municipality to coordinate this program: ___30___%