HomeMy WebLinkAbout6.i. Donation Account Expenditure
EXECUTIVE SUMMARY
City Council Regular Meeting: December 20, 2016
AGENDA ITEM: Donation Account Expenditure AGENDA SECTION:
Consent
PREPARED BY: Mitchell Scott, Chief of Police AGENDA NO. 6.i.
ATTACHMENTS: Budget Worksheet APPROVED BY: ddj
RECOMMENDED ACTION: Motion to approve an expenditure from the Donation Fund
Account in the amount of $679.99 for Shop with a Cop.
ISSUE
The Police Department hosted a Shop with a Cop event for children in need of support this holiday
season. In September donations were collected to offset the cost needed to take the children shopping to
purchase a gift for themselves and for their family members.
BACKGROUND
In 2015 the Rosemount Police Department began a Shop with a Cop program to provide support to
children in our community who are experiencing difficulties in their lives. This program takes referrals
from schools, churches, and other community organizations to identify children who are facing financial
difficulties, family tragedies, and other situations where they could use some support. In 2016 the police
department assisted 20 families. This was possible due to a donation from the American Legion and
Officers bagging groceries to raise funds. The Rosemount Police Department also had cooperation with
Target and McDonalds to make the night as special as possible for the children. This year the Dakota
County Sheriff’s Office had several deputies volunteer their own time to join us with our event.
SUMMARY
Council previously approved an expenditure of $1500 on November 1st. The total cost of the event was
$2179.99. Council is asked to approve an additional expenditure of $679.99 to support Shop with a Cop
program.
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received On: ____________________________________
Amount Received: $____
Purpose of Donation: __________________
Account # for Donation: __________________________________________________
(Must be Liability # Assigned for Each Individual Department)
EXPENDITURE OF DONATION
Amount to be Spent: $679.99
To be Spent from Account #: 101-42110-01-208.02
(Must be Expenditure # Corresponding to Individual Department)
Purpose of Expenditure: Expenses related to Shop with a Cop
AMENDMENT OF BUDGETS
Amend Donation Revenue Account #101-36230.00: $679.99
Amend Expenditure Account # 101-42110-01-208.02: $679.99
(The Two Dollar Amounts Must be the Same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101-22222 (Donation Liability #) $679.99
Credit: 101-36230.00 $679.99
Journal entry to reduce deferred donation revenue account and increase donation
revenue account to actual per City Council action on: December 20, 2016.