HomeMy WebLinkAbout6.q. Approval of CDBG Resolution FY2017
EXECUTIVE SUMMARY
City Council Regular Meeting: December 20, 2016
AGENDA ITEM: Approval of CDBG Resolution FY2017 AGENDA SECTION:
Consent
PREPARED BY: Kim Lindquist, Community Development
Director AGENDA NO. 6.q.
ATTACHMENTS: Resolution, CDBG Application
APPROVED BY: ddj
RECOMMENDED ACTION: Motion to Adopt a Resolution Approving the 2017 CDBG
Application
SUMMARY
Every year the City is allocated approximately $50,000 Community Development Block Grant (CDBG)
funds. This money comes from the Federal Government and is disbursed through the Dakota County CDA.
In the past several years we had used our allocation to make ADA improvements to public facilities such as
the Ericson Shelter, sidewalks along Connemara and steps and sidewalks at the Steeple Center. For program
year 2016, staff had set aside money to use for well capping. Given the cost of well capping, staff is
recommending the same allocation for 2017 funding. This would bring the total amount available to
approximately $104,000 The Engineering department is looking at sealing two previous municipal wells
which are currently located on private property. There are no records that the wells have been sealed. The
2017 allocation would not become available until July 1, 2017. No work, including any contracts can be
entered into prior to that date.
CONCLUSION & RECOMMENDATION
Staff is requesting approval of the attached resolution of support for allocation of 2017 CDBG funds for
well sealing.
CITY OF ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2016 -
A RESOLUTION APPROVING THE APPLICATION OF THE
CITY OF ROSEMOUNT FOR FISCAL YEAR 2017
DAKOTA COUNTY COMMUNITY DEVELOPMENT
BLOCK GRANT (CDBG) FUNDING AND A MAJOR AMENDMENT
WHEREAS, the City of Rosemount is a participating jurisdiction with the Dakota County
CDBG Entitlement Program for Fiscal Year 2017 (ending June 30, 2018); and
WHEREAS, the Dakota County Community Development Agency (CDA) is a Subgrantee
of Dakota County for the administration of the CDBG Program; and
WHEREAS, the Dakota County CDA has requested fiscal year 2017 CDBG application to
be submitted by January, 2017, based on a district formula allocation of funds in the
Community Development Implementation Plan
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Rosemount hereby approves the following:
1. The Fiscal Year 2017 CDBG application is approved for submission to the Dakota
County CDA.
2. The Mayor for the City of Rosemount is authorized to execute the application and
all agreements and documents related to receiving and using the awarded CDBG
funds.
3. The Dakota County CDA is designated as the administrative entity to carry out the
CDBG program on behalf of the City of Rosemount, subject to future Subrecipient
Agreements that may be required for specific CDBG-funded activities.
ADOPTED this 20th day of December, 2016, by the City Council of the City of
Rosemount.
_________________________________
William H. Droste, Mayor
ATTEST:
___________________________________
Clarissa Hadler, City Clerk
APPLICATION FOR 2017
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
Application must be received by the Dakota County Community Development Agency
NO LATER THAN JANUARY 2 0, 2017
(Program Year 2017, 7/01/17-6/30/18)
General Information
Applicant Name: City of Rosemount DUNS #: 076495183
Contact Name: Kim Lindquist, Community Development Director
Applicant Address: 2875 145th Street
City, State, Zip: Rosemount, MN 55068
Phone: 651 322 2020 Email: kim.lindquist@ci.rosemount.mn.us
Proposed Activities
Activity Funding Amount
#1 Title: Well Sealing CDBG Request: $51,232
#2 Title: CDBG Request:
#3 Title: CDBG Request:
#4 Title: CDBG Request:
#5 Title: CDBG Request:
Total Request:
PLEASE NOTE: AT LEAST 50% of the proposed funding must qualify as a LOW/MOD benefit and
NO MORE THAN 40% of the proposed funding can be for PUBLIC SERVICES. As public services
may not account for more than 15% of the County’s total funding, public service requests may need
to be decreased once all applications are submitted and reviewed by CDA staff.
Certification
I certify that the information contained in this application is true and correct and that it contains no
misrepresentations, falsifications, intentional omissions, or concealment of material facts. I further
certify that no contracts have been awarded, funds committed, or construction begun on the proposed
project(s), and that none will be made prior to notification from the Dakota County CDA based on
HUD’s issuance of a Release of Funds Notice.
Signature of Authorized Official Date
Title of Authorized Official
PLEASE ATTACH THE RESOLUTION OF THE GOVERNING BODY SHOWING APPROVAL
OF THE REQUEST FOR CDBG FUNDS
1
Please complete the following Sections I-V for EACH proposed activity. (For
example, if 3 activities are being proposed, there will be 3 sets of the following pages.)
Activity # 1
Activity Title: Well Sealing
II. Activity Information
Has this Activity received CDBG funding before? Yes No
Check the eligible activity category of the proposed activity: (See attached definitions)
Affordable Rental Housing
Rehabilitation of Multi-Unit Residential
Rental Assistance Subsidies
Fair Housing Activities
Energy Efficiency Improvements
Public Service
Senior Services
Youth Services
Transportation Services
Operational Support
Affordable Homeowner Housing
Homeownership Assistance
New (Re)Construction Homeowner Housing
Rehabilitation/ Energy Efficiency Improvement of Single
Unit Residential
Housing Counseling and Short Term Assistance
Fair Housing Activities
Community Development
Recreational Parks
Water/Sewer Improvements
Street Improvements
Sidewalks
Beautification
Assessment Abatement
Homelessness
Coordinated Access to service & Shelter
Housing Stabilization
Emergency Shelter Operation
Addition of Permanent Supportive Housing Units
Shelter Renovation/Creation
Neighborhood Revitalization
Acquisition of Real Property
Clearance and Demolition
Clean-up of Contaminated Site
Economic Development
Employment Training
Economic Development Assistance
Rehabilitation of Commercial/Industrial Buildings
Micro-Enterprise Assistance
Relocation
Planning and Administration
Planning
Administration
I. Activity Title
Describe the proposed activity. There are two municipal non-functioning municipal wells on
private property. Based upon County records the two wells were not abandoned and capped.
The proposal is to locate the wells and cap them consistent with County and State
regulations. The address of the two wells is 14605 Robert Trail South.
2
Describe the activity schedule:
Is this a continuation of a previously funded activity? _X___Yes ____No
Is this a time-specific project? ____Yes _X__No
If this is a time-specific project, please note the start and end dates below:
Proposed Activity Start Date:
Proposed Activity Completion Date:
CDBG funded projects/activities must meet one of the program objectives. Check the
objective for which the CDBG funds will be used.
If you checked the Low/Mod Housing Benefit box, please answer the following:
How many Low/Mod Households will benefit? Households
(Income eligibility must be verified by written documentation)
Where will this activity be occur? (Address of property, neighborhood, city-wide)
III. CDBG National Objective
Low/Mod Area Benefit Low/Mod Limited Clientele Benefit
Low/Mod Housing Benefit Low/Mod Jobs Benefit
Slum/Blight Area Benefit Slum/Blight Spot Benefit
Urgent Need (extremely rare; used only for emergencies):
If you checked the Low/Mod Area Benefit box, please answer the following:
In what Census Tract/Block Group(s) do beneficiaries of your Activity live? (Please include map)
How many residents live in this area?
What is the percentage of low and moderate-income beneficiaries?
How was this documented? HUD Data Survey
(Please include a copy of survey)
3
If you checked the Low/Mod Limited Clientele Benefit box, please answer the following:
How many Low/Mod People or Households will benefit? People/Households
(Please choose either people or households for each project.)
How will income be verified?
Income Verification Request Forms
Eligibility Status for other Governmental Assistance program
Self Certification (Must request source documentation of 20% of certifications and must inform beneficiary that all
sources of income and assets must be included when calculating annual income)
Presumed benefit (HUD presumes the following to be low and moderate-income: abused children, battered
spouses, elderly persons, severely disabled persons, homeless persons, persons living with AIDS, migrant farm workers)
If you checked the Low/Mod Jobs Benefit box, please answer the following:
To meet the requirements of the “Jobs” National Objective, the business being assisted must enter into an agreement
showing commitment that at lease 51% of jobs created or retained will be available to low/mod income persons. The
business must also be prepared to provide a list of all jobs, detailed information about the jobs being created or retained,
the selection and hiring process, and demographic information about the employees.
Will this activity create or retain full time equivalencies (FTEs)? Create Retain
For job(s) that are being retained, please provide evidence that the assisted business has issued a notice to affected
employees or that the business has made a public announcement to that effect, OR an analysis of relevant financial
records that shows the business is likely to cut back on employment in the near future without planned intervention.
Will the job(s) created or retained require a special skill? Yes No
What percent of permanent FTEs will be held by or available to low/mod income persons? %
If you checked the Slum/Blight Area or Slum/Blight Spot Benefit box, please answer the
following:
What are the boundaries of the slum/blight area or the address of the slum/blight spot?
The address of the two wells is 14605 Robert Trail South. Investigation will be undertaken in 2017 to
determine the exact location of the wells on the site.
x
(Please provide letter from building inspector or other documentation noting deficiencies and include photos)
If Slum/Blight Area, what percent of buildings are deteriorated? %
What deficiency will be corrected or the public improvement be?
4
IV. Proposed Objectives and Outcomes
Indicate the proposed objective and outcome of the activity/project.
Outcome #1
Availability/Accessibility
Outcome #2
Affordability
Outcome #3
Sustainability
Objective #1
Suitable Living
Environment
Accessibility for the
purpose of creating a
suitable living
environment
Affordability for the
purpose of creating a
suitable living
environment
Sustainability for the
purpose of creating a
suitable living
environment
Objective #2
Decent Housing
Accessibility for the
purpose of providing
decent housing
Affordability for the
purpose of providing
decent housing
Sustainability for the
purpose of providing
decent housing
Objective #3
Economic
Opportunity
Accessibility for the
purpose of creating
economic opportunities
Affordability for the
purpose of creating
economic
opportunities
Sustainability for the
purpose of creating
economic
opportunities
Indicate how the activity outcome will be measured and projected number of beneficiaries.
People
Households
Housing Units
Public Facilities 23000
Jobs
Businesses
Organizations
V. Project Budget
Provide the total project cost and CDBG request.
Total Project Cost: $150,000
Total CDBG Request: $51,232 CDBG Percent of Total Cost:
Describe all other funding sources.
Source of Funds Amount Committed Pending
2016 CDBG funds 49,581
2017 CDBG funds 51,232
Dept of Health Grant or City Water Fund 49,187
Total:
Please itemize project expenses, using the following guidance as applicable:
• Acquisition & Improvement Costs - Include purchase price, closing costs, site improvements,
clearance of toxic contaminants, and other acquisition and improvement costs
5
• Construction/Rehabilitation Costs - Include site improvements, construction (labor, materials,
supplies), installation, permits and other construction/rehabilitation costs
• Professional Fees and Personnel Costs - Include architectural, engineering and code inspection
fees, surveys, appraisals, legal fees, hazardous materials surveys, project management, and
other professional/personnel fees
• Other Development Costs - Include relocation, financing costs, environmental reviews,
environmental studies, and other development costs
• Eligible Costs for Planning Projects - Include professional services, project management costs,
and other planning costs
* * * * *
Please review each section for completeness.
Each activity should have separate Sections I through V.
Itemized Use of Funds/Expenses Costs CDBG Funds
Requested
Other Funding
Sources
Well Sealing 150,000 51,232 98,768
Total: 150,000 51,232 98,768
6
CDBG ELIGIBLE ACTIVITIES DEFINITIONS
The following are summary definitions of Community Development Block Grant Eligible Activities:
Please Note: Although an activity may be deemed eligible for CDBG funding, it does not guarantee funding. The Community
Development Needs for the CDBG Program in the Comprehensive Plan sets forth the priority of needs and as such, dictates which
types of eligible activities may be funded in a given year.
CDBG funds may NOT be used for costs attributable to a building used for the general conduct of government or used for political
activities.
Acquisition/Disposition: The use of CDBG funds to acquire real property, in whole or in part, by purchase, long-term lease, donation,
or otherwise, for any public purpose. Real property to be acquired may include: land, air rights, easements, water rights, right-of-ways,
buildings and other property improvements, or other interests in real property.
Demolition/Clearance: Clearance, demolition, and removal of buildings and improvements including movement of structures to other
sites.
Economic Development Activities: Economic development activities may include, but are not limited to: (1) Construction by the
grantee or sub-recipient of a business incubator designed to provide inexpensive space and assistance to new firms to help them
become viable businesses, (2) Loans to pay for the expansion of a factory or commercial business, and (3) Providing training needed
by persons on welfare to enable them to qualify for jobs created by CDBG-assisted special economic development activities. The level
of public benefit to be derived from the economic development activity must be appropriate given the amount of CDBG assistance.
Rehabilitation: Rehabilitation related activities may include single-family rehabilitation, multi-family rehabilitation, energy efficiency
improvements, public housing modernization, and rehabilitation of commercial properties.
General Administration: CDBG funds may be used for the general administration costs incurred by a Subrecipient to administer their
CDBG program. Administration costs directly associated with a CDBG activity should be part of the activity as project administration.
Relocation: CDBG funds may be used for relocation payments and assistance to displaced persons, including individuals, families,
businesses, non-profits, and farms, where required under section 570.606 of the regulations (pursuant to the Uniform Relocation Act).
Public Facilities/Improvements: CDBG funds may be used by the grantee or other public or private nonprofit entities for the
acquisition (including long term leases for periods of 15 years or more), construction, reconstruction, rehabilitation (including removal of
architectural barriers to accessibility), or installation, of public improvements or facilities. Buildings for the general conduct of
government cannot be acquired or improved with CDBG funds. This includes neighborhood facilities, firehouses, public schools, and
libraries, as well as water and/or sewer treatment plants. The regulations further specify that facilities that are designed for use in
providing shelter for persons having special needs are considered to be public facilities.
Public Services: CDBG funds may be used to provide public services (including labor, supplies, and materials), provided that each of
the following criteria is met: 1) The public service must be either a new service or a quantifiable increase in the level of service; and 2)
The amount of CDBG funds obligated within a program year to support public service activities under this category may not exceed
40% of the City’s allocation and the total public services of all Sub-recipients may not exceed 15% of the total grant awarded to Dakota
County for that year.
Planning: Includes studies, analysis, data gathering, preparation of plans, and identification of actions that will implement plans. The
types of plans which may be paid for with CDBG funds include, but are not limited to: Comprehensive plans; Individual project plans;
Community development plans, Capital improvement programs; Small area and neighborhood plans; Environmental and historic
preservation studies; and Functional plans (such as plans for housing, land use, energy conservation, or economic development).
Homeownership Assistance: Homeownership assistance activities may include financial assistance for downpayments, closing costs
or other part of the purchase process and counseling for pre-purchase, post-purchase or foreclosure prevention.