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HomeMy WebLinkAbout6.q. Approval of CDBG Resolution FY2017 EXECUTIVE SUMMARY City Council Regular Meeting: December 20, 2016 AGENDA ITEM: Approval of CDBG Resolution FY2017 AGENDA SECTION: Consent PREPARED BY: Kim Lindquist, Community Development Director AGENDA NO. 6.q. ATTACHMENTS: Resolution, CDBG Application APPROVED BY: ddj RECOMMENDED ACTION: Motion to Adopt a Resolution Approving the 2017 CDBG Application SUMMARY Every year the City is allocated approximately $50,000 Community Development Block Grant (CDBG) funds. This money comes from the Federal Government and is disbursed through the Dakota County CDA. In the past several years we had used our allocation to make ADA improvements to public facilities such as the Ericson Shelter, sidewalks along Connemara and steps and sidewalks at the Steeple Center. For program year 2016, staff had set aside money to use for well capping. Given the cost of well capping, staff is recommending the same allocation for 2017 funding. This would bring the total amount available to approximately $104,000 The Engineering department is looking at sealing two previous municipal wells which are currently located on private property. There are no records that the wells have been sealed. The 2017 allocation would not become available until July 1, 2017. No work, including any contracts can be entered into prior to that date. CONCLUSION & RECOMMENDATION Staff is requesting approval of the attached resolution of support for allocation of 2017 CDBG funds for well sealing. CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2016 - A RESOLUTION APPROVING THE APPLICATION OF THE CITY OF ROSEMOUNT FOR FISCAL YEAR 2017 DAKOTA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING AND A MAJOR AMENDMENT WHEREAS, the City of Rosemount is a participating jurisdiction with the Dakota County CDBG Entitlement Program for Fiscal Year 2017 (ending June 30, 2018); and WHEREAS, the Dakota County Community Development Agency (CDA) is a Subgrantee of Dakota County for the administration of the CDBG Program; and WHEREAS, the Dakota County CDA has requested fiscal year 2017 CDBG application to be submitted by January, 2017, based on a district formula allocation of funds in the Community Development Implementation Plan NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Rosemount hereby approves the following: 1. The Fiscal Year 2017 CDBG application is approved for submission to the Dakota County CDA. 2. The Mayor for the City of Rosemount is authorized to execute the application and all agreements and documents related to receiving and using the awarded CDBG funds. 3. The Dakota County CDA is designated as the administrative entity to carry out the CDBG program on behalf of the City of Rosemount, subject to future Subrecipient Agreements that may be required for specific CDBG-funded activities. ADOPTED this 20th day of December, 2016, by the City Council of the City of Rosemount. _________________________________ William H. Droste, Mayor ATTEST: ___________________________________ Clarissa Hadler, City Clerk APPLICATION FOR 2017 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS Application must be received by the Dakota County Community Development Agency NO LATER THAN JANUARY 2 0, 2017 (Program Year 2017, 7/01/17-6/30/18) General Information Applicant Name: City of Rosemount DUNS #: 076495183 Contact Name: Kim Lindquist, Community Development Director Applicant Address: 2875 145th Street City, State, Zip: Rosemount, MN 55068 Phone: 651 322 2020 Email: kim.lindquist@ci.rosemount.mn.us Proposed Activities Activity Funding Amount #1 Title: Well Sealing CDBG Request: $51,232 #2 Title: CDBG Request: #3 Title: CDBG Request: #4 Title: CDBG Request: #5 Title: CDBG Request: Total Request: PLEASE NOTE: AT LEAST 50% of the proposed funding must qualify as a LOW/MOD benefit and NO MORE THAN 40% of the proposed funding can be for PUBLIC SERVICES. As public services may not account for more than 15% of the County’s total funding, public service requests may need to be decreased once all applications are submitted and reviewed by CDA staff. Certification I certify that the information contained in this application is true and correct and that it contains no misrepresentations, falsifications, intentional omissions, or concealment of material facts. I further certify that no contracts have been awarded, funds committed, or construction begun on the proposed project(s), and that none will be made prior to notification from the Dakota County CDA based on HUD’s issuance of a Release of Funds Notice. Signature of Authorized Official Date Title of Authorized Official PLEASE ATTACH THE RESOLUTION OF THE GOVERNING BODY SHOWING APPROVAL OF THE REQUEST FOR CDBG FUNDS 1 Please complete the following Sections I-V for EACH proposed activity. (For example, if 3 activities are being proposed, there will be 3 sets of the following pages.) Activity # 1 Activity Title: Well Sealing II. Activity Information Has this Activity received CDBG funding before? Yes No Check the eligible activity category of the proposed activity: (See attached definitions) Affordable Rental Housing Rehabilitation of Multi-Unit Residential Rental Assistance Subsidies Fair Housing Activities Energy Efficiency Improvements Public Service Senior Services Youth Services Transportation Services Operational Support Affordable Homeowner Housing Homeownership Assistance New (Re)Construction Homeowner Housing Rehabilitation/ Energy Efficiency Improvement of Single Unit Residential Housing Counseling and Short Term Assistance Fair Housing Activities Community Development Recreational Parks Water/Sewer Improvements Street Improvements Sidewalks Beautification Assessment Abatement Homelessness Coordinated Access to service & Shelter Housing Stabilization Emergency Shelter Operation Addition of Permanent Supportive Housing Units Shelter Renovation/Creation Neighborhood Revitalization Acquisition of Real Property Clearance and Demolition Clean-up of Contaminated Site Economic Development Employment Training Economic Development Assistance Rehabilitation of Commercial/Industrial Buildings Micro-Enterprise Assistance Relocation Planning and Administration Planning Administration I. Activity Title Describe the proposed activity. There are two municipal non-functioning municipal wells on private property. Based upon County records the two wells were not abandoned and capped. The proposal is to locate the wells and cap them consistent with County and State regulations. The address of the two wells is 14605 Robert Trail South. 2 Describe the activity schedule: Is this a continuation of a previously funded activity? _X___Yes ____No Is this a time-specific project? ____Yes _X__No If this is a time-specific project, please note the start and end dates below: Proposed Activity Start Date: Proposed Activity Completion Date: CDBG funded projects/activities must meet one of the program objectives. Check the objective for which the CDBG funds will be used. If you checked the Low/Mod Housing Benefit box, please answer the following: How many Low/Mod Households will benefit? Households (Income eligibility must be verified by written documentation) Where will this activity be occur? (Address of property, neighborhood, city-wide) III. CDBG National Objective Low/Mod Area Benefit Low/Mod Limited Clientele Benefit Low/Mod Housing Benefit Low/Mod Jobs Benefit Slum/Blight Area Benefit Slum/Blight Spot Benefit Urgent Need (extremely rare; used only for emergencies): If you checked the Low/Mod Area Benefit box, please answer the following: In what Census Tract/Block Group(s) do beneficiaries of your Activity live? (Please include map) How many residents live in this area? What is the percentage of low and moderate-income beneficiaries? How was this documented? HUD Data Survey (Please include a copy of survey) 3 If you checked the Low/Mod Limited Clientele Benefit box, please answer the following: How many Low/Mod People or Households will benefit? People/Households (Please choose either people or households for each project.) How will income be verified? Income Verification Request Forms Eligibility Status for other Governmental Assistance program Self Certification (Must request source documentation of 20% of certifications and must inform beneficiary that all sources of income and assets must be included when calculating annual income) Presumed benefit (HUD presumes the following to be low and moderate-income: abused children, battered spouses, elderly persons, severely disabled persons, homeless persons, persons living with AIDS, migrant farm workers) If you checked the Low/Mod Jobs Benefit box, please answer the following: To meet the requirements of the “Jobs” National Objective, the business being assisted must enter into an agreement showing commitment that at lease 51% of jobs created or retained will be available to low/mod income persons. The business must also be prepared to provide a list of all jobs, detailed information about the jobs being created or retained, the selection and hiring process, and demographic information about the employees. Will this activity create or retain full time equivalencies (FTEs)? Create Retain For job(s) that are being retained, please provide evidence that the assisted business has issued a notice to affected employees or that the business has made a public announcement to that effect, OR an analysis of relevant financial records that shows the business is likely to cut back on employment in the near future without planned intervention. Will the job(s) created or retained require a special skill? Yes No What percent of permanent FTEs will be held by or available to low/mod income persons? % If you checked the Slum/Blight Area or Slum/Blight Spot Benefit box, please answer the following: What are the boundaries of the slum/blight area or the address of the slum/blight spot? The address of the two wells is 14605 Robert Trail South. Investigation will be undertaken in 2017 to determine the exact location of the wells on the site. x (Please provide letter from building inspector or other documentation noting deficiencies and include photos) If Slum/Blight Area, what percent of buildings are deteriorated? % What deficiency will be corrected or the public improvement be? 4 IV. Proposed Objectives and Outcomes Indicate the proposed objective and outcome of the activity/project. Outcome #1 Availability/Accessibility Outcome #2 Affordability Outcome #3 Sustainability Objective #1 Suitable Living Environment Accessibility for the purpose of creating a suitable living environment Affordability for the purpose of creating a suitable living environment Sustainability for the purpose of creating a suitable living environment Objective #2 Decent Housing Accessibility for the purpose of providing decent housing Affordability for the purpose of providing decent housing Sustainability for the purpose of providing decent housing Objective #3 Economic Opportunity Accessibility for the purpose of creating economic opportunities Affordability for the purpose of creating economic opportunities Sustainability for the purpose of creating economic opportunities Indicate how the activity outcome will be measured and projected number of beneficiaries. People Households Housing Units Public Facilities 23000 Jobs Businesses Organizations V. Project Budget Provide the total project cost and CDBG request. Total Project Cost: $150,000 Total CDBG Request: $51,232 CDBG Percent of Total Cost: Describe all other funding sources. Source of Funds Amount Committed Pending 2016 CDBG funds 49,581 2017 CDBG funds 51,232 Dept of Health Grant or City Water Fund 49,187 Total: Please itemize project expenses, using the following guidance as applicable: • Acquisition & Improvement Costs - Include purchase price, closing costs, site improvements, clearance of toxic contaminants, and other acquisition and improvement costs 5 • Construction/Rehabilitation Costs - Include site improvements, construction (labor, materials, supplies), installation, permits and other construction/rehabilitation costs • Professional Fees and Personnel Costs - Include architectural, engineering and code inspection fees, surveys, appraisals, legal fees, hazardous materials surveys, project management, and other professional/personnel fees • Other Development Costs - Include relocation, financing costs, environmental reviews, environmental studies, and other development costs • Eligible Costs for Planning Projects - Include professional services, project management costs, and other planning costs * * * * * Please review each section for completeness. Each activity should have separate Sections I through V. Itemized Use of Funds/Expenses Costs CDBG Funds Requested Other Funding Sources Well Sealing 150,000 51,232 98,768 Total: 150,000 51,232 98,768 6 CDBG ELIGIBLE ACTIVITIES DEFINITIONS The following are summary definitions of Community Development Block Grant Eligible Activities: Please Note: Although an activity may be deemed eligible for CDBG funding, it does not guarantee funding. The Community Development Needs for the CDBG Program in the Comprehensive Plan sets forth the priority of needs and as such, dictates which types of eligible activities may be funded in a given year. CDBG funds may NOT be used for costs attributable to a building used for the general conduct of government or used for political activities. Acquisition/Disposition: The use of CDBG funds to acquire real property, in whole or in part, by purchase, long-term lease, donation, or otherwise, for any public purpose. Real property to be acquired may include: land, air rights, easements, water rights, right-of-ways, buildings and other property improvements, or other interests in real property. Demolition/Clearance: Clearance, demolition, and removal of buildings and improvements including movement of structures to other sites. Economic Development Activities: Economic development activities may include, but are not limited to: (1) Construction by the grantee or sub-recipient of a business incubator designed to provide inexpensive space and assistance to new firms to help them become viable businesses, (2) Loans to pay for the expansion of a factory or commercial business, and (3) Providing training needed by persons on welfare to enable them to qualify for jobs created by CDBG-assisted special economic development activities. The level of public benefit to be derived from the economic development activity must be appropriate given the amount of CDBG assistance. Rehabilitation: Rehabilitation related activities may include single-family rehabilitation, multi-family rehabilitation, energy efficiency improvements, public housing modernization, and rehabilitation of commercial properties. General Administration: CDBG funds may be used for the general administration costs incurred by a Subrecipient to administer their CDBG program. Administration costs directly associated with a CDBG activity should be part of the activity as project administration. Relocation: CDBG funds may be used for relocation payments and assistance to displaced persons, including individuals, families, businesses, non-profits, and farms, where required under section 570.606 of the regulations (pursuant to the Uniform Relocation Act). Public Facilities/Improvements: CDBG funds may be used by the grantee or other public or private nonprofit entities for the acquisition (including long term leases for periods of 15 years or more), construction, reconstruction, rehabilitation (including removal of architectural barriers to accessibility), or installation, of public improvements or facilities. Buildings for the general conduct of government cannot be acquired or improved with CDBG funds. This includes neighborhood facilities, firehouses, public schools, and libraries, as well as water and/or sewer treatment plants. The regulations further specify that facilities that are designed for use in providing shelter for persons having special needs are considered to be public facilities. Public Services: CDBG funds may be used to provide public services (including labor, supplies, and materials), provided that each of the following criteria is met: 1) The public service must be either a new service or a quantifiable increase in the level of service; and 2) The amount of CDBG funds obligated within a program year to support public service activities under this category may not exceed 40% of the City’s allocation and the total public services of all Sub-recipients may not exceed 15% of the total grant awarded to Dakota County for that year. Planning: Includes studies, analysis, data gathering, preparation of plans, and identification of actions that will implement plans. The types of plans which may be paid for with CDBG funds include, but are not limited to: Comprehensive plans; Individual project plans; Community development plans, Capital improvement programs; Small area and neighborhood plans; Environmental and historic preservation studies; and Functional plans (such as plans for housing, land use, energy conservation, or economic development). Homeownership Assistance: Homeownership assistance activities may include financial assistance for downpayments, closing costs or other part of the purchase process and counseling for pre-purchase, post-purchase or foreclosure prevention.