HomeMy WebLinkAbout6.f. Authorize Staff for Recruitment of Part-Time Utility Billing/Deputy Registar ClerkAGENDA ITEM: Authorize Staff to Begin the Recruitment
Process for Part-Time Utility
Billing /Deputy Registrar Clerk
AGENDA SECTION:
Consent
PREPARED BY: Dawn Weitzel, Assistant City
Administrator
AGE
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ATTACHMENTS: Job Description
APPROVED BY: y,
RECOMMENDED ACTION: Motion to authorize staff to undertake the recruitment process
to fill the newly created position of part-time Utility Billing /Deputy Registrar Clerk.
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City Council Regular Meeting: February 7, 2006
BACKGROUND
Council has approved the addition of the new position of "Part-Time Utility Billing /Deputy Registrar
Clerk" into the 2006 budget. It is requested that Council authorize staff to undertake the recruitment
process so that we may fill this vacant position.
AFSCME Pay Scale
CITY OF ROSEMOUNT
EXECUTIVE SUMMARY FOR ACTION
2005 Base Wage Rates for AFSCME Employees
JOB CLASSIFICATION Start Step 2 33 Step 4 Step 5 Step 6
GIS Coordinator 48,028 50,600 53,173 55,745 58,318 60,890
Assistant Planner 45,666 48,099 50,532 52,965 55,398 57,831
Sr. Engineering Tech 45,666 48,099 50,532 52,965 55,398 57,831
Fire Marshal 45,331 47,732 50,133 52,534 54,934 57,335
Building Inspector 45,331 47,732 50,133 52,534 54,934 57,335
Staff Engineer 43,825 46,150 48,476 50,801 53,127 55,452
Code Enforcement
Official 38,698 40,894 43,089 45,284 47,479 49,675
Management Analyst 38,698 40,894 43,089 45,284 47,479 49,675
Accounts Payable Clerk 31,614 33,809 36,005 38,200 40,395 42,591
Secretary 31,614 33,809 36,005 38,200 40,395 42,591
Utility Billing /Dep.
Registrar Clerk 31,614 33,809 36,005 38,200 40,395 42,591
Operations Coordinator 31,614 33,809 36,005 38,200 40,395 42,591
Rental Coordinator 31,614 33,809 36,005 38,200 40,395 42,591
Building Maintenance
Worker 27,255 29,071 30,888 32,705 34,521 36,338
Receptionist 25,771 27,489 29,207 30,925 32,643 34,361
Tiny Tot Instructor 25,771 27,489 29,207 30,925 32,643 34,361
Building Attendant 20,445 21,808 23,171 24,534 25,897 27,260
CITY OF ROSEMOUNT JOB DESCRIPTION
JANUARY 2006
POSITION TITLE: Utility Billing /Deputy Registrar Clerk
DEPARTMENT: Finance
ACCOUNTABLE TO: Accounting Supervisor
SUMMARY OF POSITION
This position is responsible for performing clerical and data processing work in the
billing of utility services and for the operations of the deputy registrar office.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Receives and processes meter reading data, prepares and mails utility bills,
maintains current customer account files, assists in reconciling utility billing
activity with the general ledger, prepares assessment roll for delinquent
accounts.
2. Receives telephone calls and citizen visits concerning utility bills; handles
questions and responds to citizen complaints.
3. Responds to customers wanting license tab renewals and license transfers and
general questions from customers; prepares deposits for submittal to the State;
and prepares all reports required by the State and the City for submittal and
filing.
4. Assists with the receipting of monies and insuring that all receipts are deposited
in a timely, prompt and accurate manner.
5. Provides backup to the Accounts Payable Clerk for accounts payable, fixed
assets issues, and other support services as needed.
6. Provides support to the Accounting Supervisor for the fixed asset function
7. Composes, types and edits a variety of correspondence, reports, and
memoranda.
8. Oversees the office supply inventory and assists other departments in meeting
their office supply needs.
9. Performs other duties as needed or assigned.
10. Maintains all special assessment records for the City.
MINIMUM QUALIFICATIONS
1. Two years of post high school training in accounting principles.
2. One year of relevant experience in accounting or any equivalent combination of
education and experience
NECESSARY KNOWLEDGE, SKILLS AND ABILITIES
1. Knowledge of the principles and practices of governmental accounting
administration
2. Ability to use word processing, spreadsheet, database and financial accounting
software.
3. Ability to communicate effectively and professionally with co- workers and
members of the public in both written and oral formats
4. Ability to work under pressure and /or frequent interruptions.
5. Ability to perform mathematic computations accurately and quickly.
6. Ability to gather information, maintain records and classify /organize multiple
pieces of information.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by
an employee to successfully perform the essential functions of the position. The
employee is frequently required to walk, sit, talk and hear. The employee is
occasionally required to use hands to finger, hand, feel or operate objects; and reach
out with hands and arms. The employee is occasionally required to climb or balance,
stoop, kneel or crouch. The employee can occasionally be required to stand for
extended periods of time. The employee must occasionally lift and /or move up to 25
pounds. Specific vision abilities required by this job include vision, distance vision,
peripheral vision, depth perception and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job. Noise level in
the work environment is usually fairly quiet while in the office, although the ability to
work with constant noise distractions is required.
The duties listed above are intended only as illustrations of the various types of work
that may be performed. The omission of specific statements of duties does not exclude
them from the position if the work is similar, related or a logical assignment to the
position This job description does not constitute an employment agreement between
the employer and the employee, and is subject to change by the employer as the needs
of the employer and requirements of the job may change.
STATUS
Non exempt
Reviewed by:
Dawn Weitzel, Assistant City Administrator Jamie Verbrugge, City Administrator