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Appoint Representatives - Cedar Corridor Transportation Infrastructure Improvement Group (Cedar Group)AGENDA ITEM: Appoint Representatives Cedar Corridor Transportation Infrastructure Improvement Group (Cedar Group) AGENDA SECTION: NEW BUSINESS PREPARED BY: Jamie Verbrugge, City Administrator AGE 7 ATTACHMENTS: Invitation Letter to Participate APPROVED BY: RECOMMENDED ACTION: Motion to Appoint Representatives to the Cedar Group: (Council Member) as the lead Elected Representative; 4/7 (Council Member) as the alternate Elected Representative; Steve Toombs as Community Representative; and, Jamie Verbrugge as City Administrator And to appoint to the Technical Committee: Kim Lindquist, Community Development Director; and, Anthony Aderhold, Project Engineer ACTION: City Council Meeting Date: June 7, 2005 CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION BACKGROUND Mayor Droste attended a May 11 meeting of local officials that has formed to serve in an advisory capacity to the Dakota County Regional Railroad Authority (DCRRA) on matters related to transit and transportation improvements to Trunk Highway 77 /Cedar Avenue. ISSUE The Cedar Corridor Transportation Infrastructure Improvement Group (Cedar Group) will be comprised of members appointed by the cites of Bloomington, Eagan, Apple Valley, Burnsville, Lakeville, Farmington and Rosemount These are communities that have a direct interest m the Cedar Corridor Each of the cities is to appoint the Mayor or an elected member of the City Council, a business or community representative, and an alternate who may be an elected or appointed official. The chief admuustratve official (city admuustrator /manager) of each city will also have a seat on the advisory group. Additionally, the counnes of Hennepin and Dakota, Metropohtan Council, and Minnesota Valley Transit Authority (MVTA) will have membership on the Cedar Group. The Cedar Group intends to conduct quarterly meetings, or more frequently if necessary. Mayor Droste will be representing MVTA on the Cedar Group in his role as chair of MVTA. The City Council discussed this item at its special meeting on May 24. Several Council Members indicated their interest in representing the City as the lead appointment or alternate. Regarding the business or community member, staff contacted Steve Toombs to inquire if he was mterested m serving on the Cedar Group Mr. Toombs is loan officer at First State Bank of Rosemount and is a lifelong resident of the community. Mr. Toombs has indicated he would be willing to represent the community. A technical committee will also be appointed to provide technical detail to the advisory body. The City has been asked to appoint two officials with planning, engineering, or other similar expertise. Staff is recommending that the Community Development Director Kim Lindquist and Project Engineer Anthony Aderhold be appointed to fill these slots. The first meeting of the Technical Committee will be Thursday, June 9. The first meeting of the Cedar Corridor Transportation Infrastructure Improvement Group will be on Wednesday, June 29 at 3:30 p.m. at the Apple Valley Municipal Center. SUMMARY Council is requested to appoint members of the City Council as the lead representative and alternate representative to the Cedar Corridor Transportation Infrastructure Improvement Group (Cedar Group), City Administrator Jamie Verbrugge as the chief administrative official, Steve Toombs as the community representative, as well as appointing Community Development Director Lindquist and Project Engineer Aderhold to the Technical Committee. 2 Dakota County Regional Railroad Authority Dakota County Adminattauon Center 1590 Highway 55 Hastings, MN 55033 651 438 4418 Fax 651 438 4405 e .2 dp 30°.e' p mt eonS[)m weRe :UAL omoenm+m emortx May 23, 2005 Mayor $m Droste R ount City Hall 2875 145 Street West Rosemount, Minnesota 55068 Dear Mayor Droste: This is an invitation to the City of Rosemount to be an active participant in the work of the Cedar Corridor Transportation Infrastructure Group (Cedar Group). The Cedar Group and an associated Technical Advisory Committee are a reconfiguration of the Cedar Avenue Transitway Study Management Committee that led the previous alternatives analysis work on the corridor. The charge to the Cedar Group is to recommend a comprehensive transportation vision and plan for the Cedar Corridor. The plan would be the 5 year Phase I Implementation Plan for the Cedar Avenue BRT. Municipal and county officials associated with this project have discussed the most appropriate organization to gain input from various governmental agencies and other stakeholders during Phase 1 development of the Cedar Avenue BRT project The outcome was the formation of the Cedar Group. The recommendation was adopted by the Dakota County Regional Railroad Authority (DCRRA) on May 17, 2005. The DCRRA will serve as the lead agency for Cedar Avenue BRT Phase 1 Implementation. The Cedar Group would serve an advisory role to the DCRRA and be comprised of representatives from the following agencies: Dakota County Regional Railroad Authority Hennepin County Minnesota Valley Transit Authority Metropolitan Council City of Burnsville City of Eagan City of Apple Valley City of Farmington City of Bloomington City of Lakeville City of Rosemount We request that the City Council appoint up to three members and one alternate to the Cedar Group. These appointments should be comprised of the Mayor or a Council Member and an alternate, the city manager or administrator, and a business or community representative. Meetings of the Cedar Group will be held quarterly or more often as necessary. We ask that the appointments to the Cedar Group be made in time for the first scheduled formal meeting of the Cedar Group on June 29. The proposed Technical Advisory Committee will include technical staff representatives from the Cedar Group members and additional representation from the Minnesota Department of Transportation and Metro Transit. Each city or agency may appoint up to two engineering, planning or other technical staff members to this committee. We also ask that the appointment members to the Technical Advisory Committee be made in time for participation in the Committee's first meeting on June 9. RECD MAY 2 7 2005 Page 2 Accompanying this letter is a full description of the Cedar Corridor Transportation Infrastructure Improvement Group as adopted by the DCRRA. Thank you very much for you consideration and anticipated participation. If you have any questions please call me or Greg Konat at 952- 891 -7005 Sincc rely, Willis E Branning, Chair Dakota County Regional Railroad Authority C: Dakota County Board of Commissioners Brandt Richardson, County Administrator Enclosure CEDAR CORRIDOR TRANSPORTATION INFRASTRUCTURE IMPROVEMENT GROUP Goals of the Cedar Group Mitigate congestion growth. Strengthen transportation foundations for future economic growth. Increase overall mobility, accessibility, and travel reliability. Create compelling transportation alternatives. Roles and Responsibilities The Cedar Corridor Transportation Infrastructure Improvement Group (Cedar Group) replaces the CedarTransitway Project Management Committee. 1. The Cedar Group serves an advisory role, and provides recommendations to the Dakota County Regional Railroad Authority (DCRRA) regarding transportation planning and project development processes for the Cedar Avenue BRT Phase 1 Implementation project plan. Assist in defining critical transportation issues. Assist in identifying alternative roadway and transit strategies. Review corridor study products and provide recommendations on major study decisions. 2. Provide communication between the Cedar Group and businesses, cities, counties, and agencies. Link the Cedar Group to businesses, residents and governments in the corridor. Communicate Cedar Group issues to member's organization. Bring organization's comments and concerns to the Cedar Group. Actively support Cedar Group positions on transportation priorities and investments in the corridor. The DCRRA shall serve as the lead agency for the Cedar Avenue BRT Phase 1 Implementation. 0:1POadmin \CedariOrganization Structure Revised 5- 11- 2005.doc 1 Cedar Group Membership Membership in the Cedar Group shall consist of representatives of governments who have a direct interest in the corridor. The Cities of Bloomington, Eagan, Apple Valley, Burnsville, Lakeville, Farmington, and Rosemount may appoint the following members to the Cedar Group: Mayor or elected member of the City Council City manager or administrator A business or community representative An alternate who may be an elected or appointed official The appointment of city representatives shall occur by City Council action to serve at the pleasure of the City Council, or until the member becomes ineligible to serve. The County of Hennepin may appoint one Commissioner to serve at the pleasure of the County Board or until the member becomes ineligible to serve as an elected official. The member may have an alternate who may be an elected or appointed official. The County of Dakota shall appoint three DCRRA members from districts adjacent to the Cedar Corridor. The members shall serve at the pleasure of the DCRRA or until the member becomes ineligible to serve as an elected official. Each member may have an alternate who may be an elected or appointed official. The Metropolitan Council may appoint a Council member for each council district adjacent to the Cedar Corridor. The council members shall serve at the pleasure of the Metropolitan Council. Each member may have an alternate. The Minnesota Valley Transit Authority (MVTA) may appoint one Board Member and the executive director. The member shall serve at the pleasure of the MVTA Board. The member may have an alternate. Meetings. The Cedar Group shall meet quarterly, or more often if necessary. Decision Making: The Cedar Group shall make decisions on a consensus basis. Technical Advisory Committee A Technical Advisory Committee, consisting of planners, engineers or other technical professionals, shall be appointed to advise the Cedar Group. O:\PDadmin \Cedar\Organizaton Structure Revised 5- 11- 2005.doc 2 Roles and Responsibilities Provide regular technical input to the Cedar Corridor Group. Provide guidance on technical decisions within the Corridor. Provide two -way communication between the technical activities of the Group and the member's respective government or agency. Receive and review comments from the Cedar Group. Committee Members: Each participating member may appoint up to two members to the Technical Advisory Committee. In addition, Metro Transit and the Minnesota Department of Transportation may each appoint up to two members to the Technical Advisory Committee. Meetings. The Technical Advisory Committee shall meet as often as necessary. Special Ad Hoc Local Advisory Groups As the work of the Cedar Group progresses, local, detailed transportation issues will be considered, causing the need for local interest representatives to meet as often as necessary to work out local site and development issues. Examples are, issues dealing with highway design, signal placement, interface with local roads, etc. The special ad hoc advisory group will be formed under the leadership of the Cedar Group member from the city in which the issue site is located. M Hoc Committee Members will consist of municipal, business and county persons, and, as appropriate, transportation agency and major destination representatives. Once resolved, the issue resolution will be reported to the full Technical Committee and the Cedar Group, at which time the special ad hoc advisory group shall no longer exist. Special ad hoc Advisory Committees may also be appointed by the Cedar Group to deal with special issues of interest and concern to Cedar Group members. OAPDadmin \Cedar\Organization structure Revised 5- 11- 2005.doc GF Revised May 12, 2005 3