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HomeMy WebLinkAbout6.o. Play Equipment Proposals for Meadow ParkAGENDA ITEM: Play Equipment Proposals Meadows Park AGENDA SECTION: CONSENT PREPARED BY: Dan Schultz, Parks Recreation Director AGENDA O. 1 I4 r 4:a APPROVED BY: ATTACHMENTS: Proposal comparisons, sample score sheet and proposal layouts. RECOMMENDED ACTION: Motion to recommend purchasing the play equipment proposed by Flanagan Sales. ACTION: City Council Meeting Date: June 7, 2005 CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION ISSUE Staff sent a Request for Proposal (RFP) for play equipment at Meadows Park The City has received seven play equipment proposals. BACKGROUND The RFP asked for qualified and interested vendors to submit a proposal for play equipment that included the following items: Large play structure for ages 5 12 years A creative theme type structure that is appropriate for ages 2 5 years Swing set structure Signage indicating the age appropriateness of the equipment Two benches SUMMARY On Tuesday, May 10, 2005, Tom Schuster, Parks Supervisor and Jim Koslowski, Pubhc Works Maintenance Supervisor met with Parks and Recreation Commissioners Sampo and Johnson to review the play equipment proposals. The group reviewed and scored each proposal. The group felt that the best proposal was submitted by Flanagan Sales. On Monday, May 23, 2005, the Parks and Recreation Commission reviewed the proposals and recommended the City Council approve the purchase of the proposal submitted by Flanagan Sales. 1. PLAYGROUND PROPOSAL COMPARISON Midwest Playscape Playworld systems Maximum deck height 72" Large structure has 13 play events climbing wall Fire truck Small structure has 5 play events graphic panels Midwest Playscape provides several thematic elements truck, panels, etc. Delivery: 5 -7 weeks References: yes Earl F Andersen Landscape Structures Maximum deck height 96" Large structure has 13 play events ladder Small structure has 8 play events as part of a Fire Engine Delivery: 3-4 weeks References: no MN/WI Playground Gametime Maximum deck height 96" Large structure has 18 play events talk tube Small structure has 3 play events as part of the Dragonhead MN/WI Playground did not suggest a thematic element as requested Delivery: 4 -6 weeks References: yes Webber Recreation Miracle Maximum deck height 78" Large structure has 20 play events Bongo Boingo Small structure has 3 play events fun fone+ 2 spring riders+ delightoscope Webber Recreation did not suggest a thematic element as requested Delivery: 4 5 weeks References: yes St. Croix Recreation Playcraft systems Maximum deck height 96" Large structure has 14 play events climbing wall track ride standing rider Small structure has 9 play events Kompan Fire Engine Delivery: 6 weeks References: no Flanagan Sales Little Tikes Maximum deck height 80" Large structure has 13 play events Small structure has 12 play events including a Fire Engine Delivery: 3-4 weeks References: yes Clearwater Recreation Burke Maximum deck height 96" Large structure has 11 play events +6 %z climbing wall Small structure has 5 play events 2 spring riders Clearwater Recreation did not suggest a thematic element as requested Delivery: weeks References: yes Vendor 1. Play Value number and quality of play features (20 pts) 2. Overall design layout and use of available space. (20 pts) 3. Play value of thematic feature Age appropriateness, of users, and other complimentary features. (20 pts) 4. Quality of materials Size of posts and durability of finishes (15 pts) 5. Product Documents. (10 pts) 6. Delivery and installation time frame. (10 pts) 7. References. (5pts) L \TOMPah Rgects BWomficld Meadom\Playguund proposal evaluations rtvneddoc Bloomfield Meadows Park Playground Submittal Evaluation May 10, 2005 Pts. V 9Hi [D AB AY/AH.1.Yd 3113 W 3J DY zz F-. Sz iLtIv si `R5 Eb1 ac i'/ 8 I y &it ht co 6fi6-Zlf -126 Anti Ozer -ot-fl6 0 2 1 L8£&5 clos ?uWW W' °M 1"49'ryo7 4W3 62£ 077 'N©fl b' 3a+ b31 VAl ¥6'37.2 :Xg unrn✓p Socil'1.CH :alDp Lt -4nor 30C'.� UO /4D.O7 Mcaed ernoattRl t Q— r-A1cv -fig will N FOg gRi YS48 d w mm U co Y am C ry co a 0 0 a 0 0 a 0 3 a 2 9 8 N W K O O 0 0 co U V I IIIIIIIII III'IIIIO 111111111 0 a 0 0 a 0 3 a 2 9 8 N W K O O 0 0 co U V I p 0 D) U2 me RAEXE COC W 0 eeos jƒ h Owner: City of Rosemount. REQUEST FOR PROPOSAL vv, Co o Request for Proposals: The City of Rosemount is requesting proposals from interested and qualified manufacturers and their product representatives for supplying and installing play equipment at Bloomfield Meadows Park (see enclosed map) Contact: Questions regarding the RFP should be directed to Tom Schuster, Parks Supervisor, 13885 South Robert Trail, Rosemount, MN 55068, (651) 322 -6005. Submission: One copy of the proposal shall be submitted to the Parks Supervisor, as identified above, no later than 4:30 P.M., Friday, May 6, 2005. Late submittals will not be accepted. Acceptance: The City of Rosemount reserves the nght to cancel the Request for Proposal at any time or for any reason which serves the best interest of the City. The City of Rosemount also reserves the nght to reject proposals and bids based on the evaluation of submitted materials and to accept proposals other than those exhibiting the lowest pnce. Preparation: The City of Rosemount will not be responsible for any costs incurred by those submitting a proposal and bid Owner's Right to Revisions: The owner reserves the nght to revise the scope of the project based on budget limitations and other considerations. The vendor will be expected to assist the owner in redesigning the project as warranted, based on these considerations. The owner also reserves the right to select all or part of a proposal as well as to select desirable aspects from any number of proposals. Evaluation Criteria: Each proposal will be evaluated against the following critena: 1) Overall design 2) Quality of materials (including warranty and service) 3) Price 4) Delivery and installation time frame. Please indicate the maximum time needed to complete the project from the time of signing the contract 5) References and review of previous installations Contract Requirements: Each proposal must meet the City of Rosemount's standard contract requirements, which include insurance and other provisions A copy of those provisions is attached. The owner reserves the nght to reject proposals that do not meet these requirements. L 1TOM\Park Projects Bloomfield Meadows \Playgrouod REP doc L\TOM\Patk Projects Bloomficld MeadowslPlayground APP doc BLOOMFIELD MEADOWS PARK Site Description. A map of the proposed site plan is attached. The proposed play area, approximately 60 x 90 feet in size, is identified on the enclosed map. The site presents no known unusual problems to overcome with installing play equipment The owner will Install a bituminous path to the play area providing access to the site, (as shown on concept plan). All interested respondents are encouraged to become familiar with the project site before submitting a proposal. Project Timeline: The City will require the project to be completed in the early summer of 2005 Project Budget: The price of the equipment, safety surfacing, and installation should not exceed $55.000.00 A summary of the project is listed below. The following project costs should not exceed $55,000.00: 1) Purchase and installation of play equipment components. 2) Purchase and installation of engineered wood fiber to comply with current ADA standards. 3) Insurance, cost of design, overhead, and similar costs. Work Provided by Owner (not to be included in the $55,000.00) 1) Site preparation and half inch nver rock. 2) Concrete border and external access trails. Design Criteria: The proposal should meet current Consumer Product Safety Commission guidelines, ASTM requirements and ADA standards Please indicate how your proposal will meet the current ADA standards. Bloomfield Meadows is a new park in a new residential neighborhood The park is being developed this year and will contain a natural area including a lake, a fishing pier, internal trails, sun shelters, a basketball and a sand volleyball court, and a ballfield The park is adjacent to the sites of a new fire station and city water tower, both of which will be completed later this year The play equipment should include, but is not limited to, the following components. One play equipment structure appropnate for children ages 5 12. Include a climbing wall/rock type piece of equipment in this structure. The color scheme selected should be the one that best matches the structure to the site One creative and imaginative play structure that reflects some aspect or character of the park and surrounding area as descnbed above. This thematic play structure must be appropnate for children ages 2 5. Once again, the color scheme selected should be the one that best matches the structure to the site. A separate swing stricture should be included containing two (2) tot swings and two (2) belt swings with the option of replacing one swing at a later date with one (1) swing accessible by wheelchair. Signage indicating the age appropnateness of playground equipment. Two (2) six foot inground benches with backs. Please locate within the proposed border. Delivery and Installation: It will be the responsibility of the Contractor to be on -site to unload playground components and equipment, and to store these components until such time as they are installed. The Owner bears no responsibility for handling or stonng the playground equipment until the installation is completed and the project is accepted.