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Home My WebLink About6.g. Budget AmendmentsAGENDA ITEM: Budget Amendments AGENDA SECTION: Consent PREPARED BY: Jeff May, Finance Director AGENEFEM #6 ATTACHMENTS: Council Memo, Resolution, Donation Worksheets APPROVED BY: RECOMMENDED ACTION: Motion to adopt A RESOLUTION APPROVING E AMENDMENT OF CERTAIN 2005 BUDGET ITEMS for the General Fund and the Equipment CIP Fund as outlined in the attached memo. 4 ROSEMOUNT CITY COUNCIL City Council Meeting Date. July 5, 2005 EXECUTIVE SUMMARY ISSUE Amend the General Fund budget to reflect donations expended during the 2" quarter of 2005. To also amend the Equipment CIP Fund budget to reflect the issuance of equipment certificates to purchase pieces of equipment approved as part of the issue Finally, to amend the General Fund budget to reflect the loss of a large portion of the State's MVHC aid. BACKGROUND This item is on the agenda for Council to formally amend the 2005 General Fund budget by resolution for donation items that Council had previously authorized covering expendituies made during the second quarter of 2005. Rather than bringing a resolution before the Council each time there is a need to spend money from donations previously received, we have developed procedures that allow us to have you authorize the expenditure and amend the budgets at the time the expenditure is made and then periodically bring to you a resolution that formally amends the budgets for a number of these donation expenditures. The attached memo and donation worksheets support the figures given in the resolution We are also requesting the amendment of the Equipment CIP Fund budget to account for the issuance of equipment certificates and the corresponding expenditures to purchase the equipment and to pay off the old lease- purchase The Council had previously authorized this when the debt was issued. Finally, we are requesting the amendment of the General Fund budget to account for the loss of the 1\1IVHC We ate proposing to lower the MVHC revenue line item and to increase the Building Pernut revenue line item to keep the budgets in balance SUMMARY Recommend the above motion to approve the budget amendments for the 2" quarter of 2005 To: Mayor Droste Council Members Baxter, DeBettignies, Shoe- Corrigan Sterner From: Jeff May, Finance Director Date: June 30, 2005 Subject: Budget Amendments This is a request to amend both the revenue and expenditure budgets for the General Fund for expenditures of donations previously received and the revenues to reflect the loss of MVHC, and the Equipment CIP Fund for 2005 to reflect the issuance of equipment certificates to purchase pieces of equipment approved as part of the issue. This memo is to show the hne by line detail of the actual changes to be made to the budgets, of which the totals are summarized in the Resolution before you. Detail for Revenues: 101 -31010 00 (Current Ad Valorem Taxes) 101 -32210 00 (Building Perirut Revenue) 101 -36230 00 (Donations) 207 39310.00 (Bond Proceeds) Total Revenues Detail for Expenditures 101- 42110 -01 -208 101 45100 -01 -439 207- 49007-01 -545 207 49007 -01 -545 207- 49007 -01 -545. 207 49007 -01 -545 207 49007 -01 -545 207- 49007 -01 -545 207- 49007 -01 -545 207- 49007 -01 -601 207- 49007 -01 -611. Total Expenditures 4 ROSEMOUNT M E M O R A N D U M GENERAL FUND EQUIPMENT CIP DETAIL .00 (Miscellaneous Supplies) 00 (Othei Miscellaneous Charges) .01 (Backup Rescue Truck File Dept.) 02 (Tanker Addition Fire Dept 03 (Dual Broom Sweeper P W 04 (Tandem Dump Truck P.W 05 (Dump Truck Addition P W.) 06 (Loader Replacement P W.) 07 (Professional Services Equip Cert.) 03 (Puncipal 2001 Lease Purchase) 03 (lnteiest 2001 Lease- Purchase) MINNESOTA (350,330.00) 350,330.00 6,416 26 1,526,557.00 $1,532,973 26 1,713.66 4,702.60 95,000.00 150,000.00 147,000 00 163,000 00 110,000 00 183,000 00 24,757 00 630,500 00 23,300.00 $1,532,973.26 CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2005 A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 2005 BUDGET ITEMS WHEREAS, the City Council recognizes the need to amend certain items from the 2005 General Fund Operating Budget, the totals which are as follows: (1) General operating revenues, the total which reflects an increase of $6,416.26; (2) General operating expenditures, the total which reflects an increase of $6,416.26; WHEREAS, the City Council recognizes the need to amend certain items from the 2005 Equipment CIP Fund Budget, the totals which are as follows: (1) Equipment CIP revenues, the total which reflects an increase of $1,526,557 00; (2) Equipment CIP expenditures, the total which reflects an increase of $1,526,557.00; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount hereby approves the amendment of the above listed budget items for the 2005 General Fund Operating Budget and the 2005 Equipment CIF Budget. ADOPTED this 5th day of July, 2005. ATTEST: Linda J. Jentink, City Clerk William H. Droste, Mayor Motion by: Seconded by: Voted in favor Voted Against: Members Absent: Donation Received on: Amount Received: Receipt for Donation: Purpose of Donation: Amount to be Spent: Credit: 101- 36230 -00 -000 DONATION REVENtE WORKSHEET RECEIPT OF DONATION Account for Donation: 101 -22221 (Vk <3.05 g° D.A.R.E. PROGRAM (Must be Liability assigned for each individual Department) EXPENDITURE OF DONATION To be Spent from Acct 101- 42110 -01 -208 (Must be Expenditure corresponding to individual Department) Purpose of Expenditure: IA-Re- Ci pt :e s ,20<=4: AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101- 36230 -00 -000: /7(3,6 4 Amend Expenditure Acct 101 42110 -01 -208 /7l3• (The two dollar amounts should be the same) Y. GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Debit: 101 -22221 (Donation Liability /7/3. $n/3. Journal entry to reduce deferred donation revenue a and increase donation revenue to actual per council action on 3 a "CS AGENDA ITEM: Accept Donation D.A.R.E. Account Expenditure from Donation Account D.A.R.E. Account AGENDA SECTION: Consent PREPARED BY: Gary Kalstabakken, Chief of Police 6 F ATTACHMENTS: Worksheet APPROVED BY $1841 to the D.AE. and an expenditure of RECOMMENDED ACTION: Motion to approve a donation of Account from the Father Carey Council #5569 Knights of Columbus $1713.66 from the D.A.R.E. Account: ACTION: City Council Meeting Date: May 3, 2005 CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION BACKGROUND The D.A.R.E. Fund was set up to accept donations that are used to purchase classroom and instructional supplies for the D.A.R.E. program. ;SUMMARY. The Knights of Columbus held a Pancake Breakfast fundraiser for the purpose of donating the proceeds to the DAR. E. program. They have now presented a check in the amount of $1841 to be donated to the program. Council is asked to approve the expenditure of funds from the D.A.R.E. account to pay for supplies for the D.A.R.E. program this school. These supplies will be used at the three schools in which D.A.R.E. is taught; Rosemount Elementary, Shannon Park Elementary and Saint Joseph's. Supplies in the amount of $1713.66 are needed for the upcoming graduation ceremonies at the three schools. This includes t -shirts for each student, parent D.A.R.E. stickers and other miscellaneous incentive items. There are sufficient donated funds within the account to cover all the expenses incurred. AGENDA ITEM: Ependiture Approval from the Donation Account Parks Recreation Dept. AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks Recreation Director AG� 6 0 ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: r RECOMMENDED ACTION: Motion to approve the expenditure listed below and detailed on the attached donation revenue worksheet. ACTION: EXPENDITURE AMOUNT USE/ITEM PURCHASED DONATION FROM $500 Halloween Festivity Expenses Reimburse Halloween Comm Various City Council Meeting Date: SUMMARY CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION March 1, 2005 Please consider the expenditure of funds from the Donation Account for the above item. RECEIPT OF DONATION DONATION REVENUE WORKSHEET Donation Received on: Various Amount Received: Various Receipt for Donation: N/A Purpose of Donation: Account for Donation: 101 -22223 00 (Must be Liability assigned for each individual Department.) 2004 Halloween Festivities EXPENDITURE OF DONATION Amount to be Spent: $500 To be Spent from Acct 101- 45100 -01- 439.00 (Must be Expenditure corresponding to individual Department.) Purpose of Expenditure: 2004 Halloween Festivity AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101 36230.00: $500 Amend Expenditure Acct #101- 45100 -01- 439.00 $500 (The two- dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Debit 101 -22223 00 (Donation Liability $500 Credit. 101- 36230.00 $500 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on March 1, 2005 2 AGENDA ITEM: Expenditure Approval from the Donation Account Parks Recreation Dept. AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks Recreation Director AGE 1 #6 G ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to approve the expenditure listed below and detailed on the attached donation revenue worksheet. ACTION: EXPENDITURE AMOUNT USE /ITEM PURCHASED DONATION FROM $208.95 Halloween Festivity Supplies Various City Council Meeting Date: CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION April 5, 2005 SUMMARY Please consider the expenditure of funds from the Donation Account for the above item. RECEIPT OF DONATION DONATION REVENUE WORKSHEET Donation Received on: Various Amount Received: Various Receipt for Donation: N/A Purpose of Donation: 2004 Halloween Festivity Account for Donation: 101 -22223 00 (Must be Liability assigned for each individual Department.) Amount to be Spent: To be Spent from Acct Amend Donation Revenue Acct #101- 36230.00: Amend Expenditure Acct #101-45100-01-439.00 (The two- dollar amounts should be the same.) EXPENDITURE OF DONATION $208.95 Debit. 101 -22223 00 (Donation Liability $208 95 Credit. 101 36230.00 $208.95 101-45100-01-439.00 (Must be Expenditure corresponding to individual Department.) Purpose of Expenditure: 2004 Halloween Festivity AMENDMENT OF BUDGETS $208.95 $208.95 i yJ GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on April 5, 2005. 2 AGENDA ITEM: Expenditure Approval from the Donation Account Parks Recreation Dept. AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks Recreation Director AGENDA NO. f6 H ATTACHMENTS: Donation Revenue Worksheets APPROVED BY: /7/ RECOMMENDED ACTION: Motion to approve the expenditures listed below and detailed on the attached donation revenue worksheets. ACTION: EXPENDITURE ;AMOUNT 1 USE/ITEM PURCHASED DONATION FROM $597.42 Veterans' Memorial Flags, etc. for Memorial Day Event Various $1,404.54 Misc. Bases, pitching rubbers, etc. RAAA, Various City Council Meeting Date: SUMMARY CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION May 3, 2005 Please consider the expenditure of funds from the Donation Account for the above items. RECEIPT OF DONATION Amount to be Spent: To be Spent from Acct DONATION REVENUE WORKSHEET Donation Received on: Various Amount Received: Various Receipt for Donation: NIA Purpose of Donation: Veterans' Memorial Account for Donation: 101- 22223.00 (Must be Liability assigned for each individual Department.) EXPENDITURE OF DONATION $597.42 10145100- 01439.00 (Must be Expenditure corresponding to individual Department.) Purpose of Expenditure: Amend Donation Revenue Acct #101-36230.00: $597.42 Amend Expenditure Acct #101-45100-01-439.00 $597.42 (The two- dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Debit. 101 -22223 00 (Donation Liability $597.42 Credit. 101- 36230.00 Veterans' Memorial AMENDMENT OF BUDGETS $597.42 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on May 3, 2005 2 RECEIPT OF DONATION DONATION REVENUE WORKSHEET Donation Received on: Various Amount Received: Various Receipt for Donation: N/A Purpose of Donation: Miscellaneous Account for Donation: 101 22223.00 (Must be Liability assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $1,401.54 To be Spent from Acct 101 45100 01439.00 (Must be Expenditure corresponding to individual Department.) Purpose of Expenditure: Miscellaneous Amend Donation Revenue Acct #101 36230.00: Amend Expenditure Acct #101-45100-01439.00 (The two- dollar amounts should be the same.) AMENDMENT OF BUDGETS $1,401.54 $1,401.54 GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Debit: 101 -22223 00 (Donation Liability $1,401.54 Credit: 101- 36230.00 $1,401.54 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on May 3, 2005. 3 AGENDA ITEM: Expenditure Approval from the Donation Account Parks Recreation Dept. AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks Recreation Director AGE. 6 E ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to approve the expenditure listed below and detailed on the attached donation revenue worksheet. ACTION: EXPENDITURE AMOUNT USE/ITEM PURCHASED DONATION FROM $84.39 Teen Night Supplies Various City Council Meeting Date: SUMMARY CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION May 17, 2005 Please consider the expenditure of funds from the Donation Account for the above item. RECEIPT OF DONATION Donation Received on: Amount Received: Receipt for Donation: Purpose of Donation: Amount to be Spent: To be Spent from Acct DONATION REVENUE WORKSHEET Various Various N/A Teen Night Account for Donation: 101- 22223.00 (Must be Liability assigned for each individual Department.) EXPENDITURE OF DONATION $84.39 (Must be Expenditure corresponding to individual Department.) Purpose of Expenditure: Teen Night AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101- 36230.00: $84.39 Amend Expenditure Acct #101 45100 01439.00 $84.39 (The two dollar amounts should be the same.) Q GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Debit 101 -22223 00 (Donation Liability $84.39 Credit 101 36230.00 $84.39 101 45100 01-439 00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on May 17. 2005 2 RECEIPT OF DONATION Donation Received on: Amount Received: Receipt for Donation Purpose of Donation: DONATION REVENUE WORKSHEET Various Various N/A Account for Donation: 101- 22223.00 (Must be Liability assigned for each individual Department.) Amount to be Spent. To be Spent from Acct Arbor Day Cross Nurseries EXPENDITURE OF DONATION $500 Amend Donation Revenue Acct #101 36230.00: $500 Amend Expenditure Acct #101-45100-01-439.00 $500 (The two- dollar amounts should be the same.) Debit 101 22223.00 (Donation Liability $500 Credit. 101- 36230.00 $500 101-45100-01-439.00 (Must be Expenditure corresponding to individual Department.) Purpose of Expenditure: Arbor Day Cross Nurseries AMENDMENT OF BUDGETS GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on June 7, 2005 3 RECEIPT OF DONATION DONATION REVENUE WORKSHEET Donation Received on: Various Amount Received. Various Receipt for Donation: N/A Purpose of Donation: Account for Donation: 101 -22223 00 (Must be Liability assigned for each individual Department.) Amount to be Spent: To be Spent from Acct Teen Night— Gopher EXPENDITURE OF DONATION $262 18 101-45100-01-439.00 (Must be Expenditure corresponding to individual Department.) Purpose of Expenditure: Teen Night Gopher AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101 36230.00: $262.18 Amend Expenditure Acct #101-45100-01-439.00 $262.18 (The two- dollar amounts should be the same.) *)J, GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Debit 101- 22223.00 (Donation Liability $262.18 Credit: 101- 36230.00 $262.18 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on June 7, 2005. 2 RECEIPT OF DONATION DONATION REVENUE WORKSHEET Donation Received on: Various Amount Received: Various Receipt for Donation: N/A Purpose of Donation• Account for Donation: 101- 22223.00 (Must be Liability assigned for each individual Department.) Amount to be Spent: To be Spent from Acct Debit 101 -22223 00 (Donation Liability $303.76 Credit: 101- 36230.00 $303.76 Vet's Memorial Ken Talbert EXPENDITURE OF DONATION $303.76 101- 45100 -01- 439.00 (Must be Expenditure corresponding to individual Department.) Purpose of Expenditure: Vet's Memorial Ken Talbert AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101 36230.00: $303.76 Amend Expenditure Acct #101-45100-01-439.00 $303.76 (The two- dollar amounts should be the same.) C GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on June 7. 2005. 4 RECEIPT OF DONATION Donation Received on: Various Amount Received: Various Receipt for Donation: N/A Purpose of Donation: Account for Donation: 101 -22223 00 (Must be Liability assigned for each individual Department.) Amount to be Spent: To be Spent from Acct Amend Donation Revenue Acct #101 36230.00: Amend Expenditure Acct #101- 45100 -01- 439.00 (The two- dollar amounts should be the same.) Credit: 101- 36230,00 DONATION REVENUE WORKSHEET Safety Camp Foremost EXPENDITURE OF DONATION $216.76 (Must be Expenditure corresponding to individual Department.) Purpose of Expenditure`: AMENDMENT OF BUDGETS Debit: 101 -22223 00 (Donation Liability $216 76 101-45100-01439.00 Safety Camp Foremost $216.76 $216.76 $216.76 GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on June 7, 2005 5 EXPENDITURE AMOUNT USE /ITEM PURCHASED DONATION FROM $175.15 Oriental Trading Safety Camp Supplies Various $275.00 Rsmt Express Account Reimbursement for Safety Camp Presentation by MN Zoo Various $177.45 Sam's Club Safety Camp Supplies Various $627.60 TOTAL AGENDA ITEM: Expenditure Approval from the Donation Account Parks Recreation Dept. AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks Recreation Director AGE 4pEr .4 6 ATTACHMENTS: Donation Revenue Worksheets APPROVED BY: cp RECOMMENDED ACTION: Motion to approve the expenditures listed below and detailed on the attached donation revenue worksheets 4 ROSEMOLINT SUMMARY CITY COUNCIL City Council Regular Meeting: June 21, 2005 EXECUTIVE SUMMARY Please consider the expenditure of funds from the Donation Account for the above items. RECEIPT OF DONATION Donation Received on: Amount Received: Receipt for Donation: Purpose of Donation: Amount to be Spent: To be Spent from Acct Amend Donation Revenue Acct #101 36230.00' Amend Expenditure Acct #101- 45100 -01- 439.00 (The two -dollar amounts should be the same.) Credit: 101 -36230 00 DONATION REVENUE WORKSHEET Vanous Vanous N/A Account for Donation: 101- 22223.00 (Must be Liability assigned for each individual Department.) Safety Camp Onental Trading EXPENDITURE OF DONATION $175 15 (Must be Expenditure corresponding to individual Department.) Purpose of Expenditure: AMENDMENT OF BUDGETS GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Debit 101 -22223 00 (Donation Liability $175 15 101 45100 -01- 439.00 Safety Camp Oriental Trading $175 15 $175 15 $175 15 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on June 21, 2005 2 RECEIPT OF DONATION Donation Received on: Amount Received: Receipt for Donation: Purpose of Donation: Amount to be Spent: To be Spent from Acct Credit 101 36230.00 DONATION REVENUE WORKSHEET Various Vanous #N /A Account for Donation: 101 -2 00 (Must be L.iabthty assigned for each individual Department.) Safety Camp Rsmt Express Acct EXPENDITURE OF DONATION $275 Amend Donation Revenue Acct #101- 36230.00: $275 Amend Expenditure Acct #101 45100 -01- 439.00 $275 (The two -dollar amounts should be the same.) 101 45100 -01- 439.00 (Must be Expenditure corresponding to individual Department.) Purpose of Expenditure: Safety Camp Rsmt Express Acct AMENDMENT OF BUDGETS GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Debit: 101 -22223 00 (Donation Liability $275 5275 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on June 21. 2005 3 RECEIPT OF DONATION Donation Received on: Amount Received: Receipt for Donation: Purpose of Donation: (Must be Liability assigned for each individual Department.) Amount to be Spent: To be Spent from Acct (Must be Expenditure corresponding to individual Department.) Purpose of Expenditure: Amend Donation Revenue Acct #101- 36230.00: Amend Expenditure Acct #101 45100 -01- 439.00 (The two dollar amounts should be the same.) Debit. 101 22223.00 (Donation Liability $177.45 Credit. 101- 36230.00 DONATION REVENUE WORKSHEET Various Various N/A Safety Camp Sam's Club Account for Donanon: 101 22223.00 EXPENDITURE OF DONATION $177.45 101 45100 -01- 439.00 Safety Camp Sam's Club AMENDMENT OF BUDGETS $177.45 $177.45 $177 45 GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Journal entry to reduce deferred donation revenue and increase donanon revenue to actual per Council action on June 21, 2005 4