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Home My WebLink About6.g. Budget Amendments for DonationsCITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION City Council Meeting Date December 21, 2004 AGENDA ITEM: Budget Amendments Donations AGENDA SECTION Consent PREPARED BY: Jeff May, Finance Director AGEff al G ATTACHMENTS: Council Memo, Resolution, Donation Worksheets APPROVED BY: RECOMMENDED ACTION: Motion to adopt A RESOLUTION APPROVING TH AMENDMENT OF CERTAIN 2004 BUDGET ITEMS for the General Fund as outlined in the attached memo ACTION. ISSUE Amend the General Fund budget to reflect donations expended during the 4 th quarter of 2004 BACKGROUND This item is on the agenda for Council to formally amend the 2004 General Fund budget by resolution for donation items that Council has previously authorized covering expenditures made during the fourth quarter of 2004 Rather than bringing a resolution before the Council each time there is a need to spend money from donations previously received, we have developed procedures that allow us to have you authorize the expenditure and amend the budgets at the time the expenditure is made and then periodically bring to you a resolution that formally amends the budgets for a number of these donation expenditures The attached memo and donation worksheets support the figures given in the resolution SUMMARY Recommend the above motion to approve the budget amendment for the 4 th quarter of 2004 MEMORANDUM DATE December 14, 2004 TO Mayor Droste Council Members DeBettigmes, Riley, Shoe Corrigan Strayton FROM Jeff May, Finance Director SUBJECT Budget Amendments This is a request to amend both the revenue and expenditure budgets for the General Fund and to formally approve the expenditures of donations previously received This memo is to show the line by line detail of the actual changes to be made to the budgets, of which the totals are summarized in the Resolution before you GENERAL FUND DETAIL Detail for Revenues 101 -36230 00 (Donations) Total Revenues Detail for Expenditures 101- 41320 -01 -307 00 (Management Fees) 101 42110 -01 -208 00 (Miscellaneous Supplies) 101 45100 01-439 00 (Other Miscellaneous Charges) Total Expenditures 13,977 29 13,977 29 5,00000 17597 8,801 32 13,977 29 CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2004 A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 2004 BUDGET ITEMS WHEREAS, the City Council recognizes the need to amend certain items from the 2004 General Fund Operating Budget, the totals which are as follows (1) General operating revenues, the total which reflects an increase of $13,977 29, (2) General operating expenditures, the total which reflects an increase of $13,97729, NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount hereby approves the amendment of the above listed budget items for the 2004 General Fund Operating Budget ADOPTED this 21 sc day of December, 2004 William H Droste, Mayor ATTEST Linda J Jent+nk, City Clerk Motion by Voted in Favor: Voted Against Seconded by Members Absent DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received On January 2004 Amount Received 5 000.00 Purpose of Donation Community Marketing Efforts Account for Donation 101 -22225 (Must be Liability Assigned for Each Individual Department) EXPENDITURE OF DONATION Amount to be Spent 5.000.00 To be Spent from Account 101 41320 Ol 307.00 (Must be Expenditure Corresponding to Individual Department) Purpose of Expenditure Marketing Consulting Services through Forth Consulting, Inc. AMENDMENT OF BUDGETS Amend Donation Revenue Account #101 -36230 00 5,000.00 Amend Expenditure Account 101 41320 01 307.00 5,000.00 (The Two Dollar Amounts Must be the Same) allst GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Debit 101 -22225 (Donation Liability 5,000.00 Credit 101 -36230 00 5,000.00 Journal entry to reduce deferred donation revenue account and increase donation revenue account to actual per City Council action on October 19, 2004 CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION City Council Meeting Date October 19, 2004 AGENDA ITEM: Expenditure Approval from Donation Account Administration AGENDA SECTION: Consent PREPARED BY: Dawn Weitzel, Assistant City Administrator AGEIITEM. 6 ATTACHMENTS- Donation Revenue Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to approve the expenditures on the attachment donation revenue worksheets. listed below and detailed ACTION EXPENDITURE USE /ITEM PURCHASED DONATION FROM AMOUNT $5,000 Forte Consulting, Inc. Dakota Electric Payment of Marketing Consultant Services for 2004 SUMMARY Seeking approval from the Council for the expenditure of funds from the Donation Account for the above service in the amount of $5,000 DONATION R.L'VM.E WORKSHEET Donation Received on: Amount Received Q DC) Receipt r for Donation: Pur'oose of Donation. D.A.R.E• PROGRAM UK) Account #7 for Donation- 101 -22221 (Must be Liability r assicned for each individual Department) EXPENDI= OF DONATION c i 1 A- nour_t to be Spent. 1 1� To be Spent from Acct 4 W 101 52110 -01 -208 (?'lust be Expenditure correspondInG tG ind'ividu'al Depar: ,,ff Purpose c.f Expenditure• �A4 G� r cc 163, 4,G rs CG RECEIPT OF DONATION AMENDMENT OF BUDGETS A.mead Donation Revenue Acct #7101- 36230 -00 -000: /7 ,T. 17 7 amer_d Expenditure Acct #7 101 4 2110 -01 -208 -7 (Tae --two dollar amounts should be th same) 'GENEP.AL 6700RNAL ENTRY TO ADJUST DONATION LIABILITY Debit: 101 -22221 (Donation Liability n) /75' 9 Credit: 101 36230 -00 -000 /75 97 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on i1 3'0q C CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION City Council Meeting Date November 3, 2004 AGENDA ITEM: Receive Donation DARE Fund and AGENDA SECTION: Expenditure from Donation Account Consent DARE PREPARED BY: Gary Kalstabakken, Chief of Police F" AGEII 6 ATTACHMENTS: Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to accept a donation of $200 from the Rosemount VFW Post #9433 Gambling'Furid for the D A R.E Fund. AND Motion to approve the expenditure of $175 97 from the D.A R E Fund to pay for m iscellaneous supplies for the 2004 -2005 program ACTION: SUMMARY A donation in the amount of $200 00 has been received from the Rosemount VFW Post 9433— Gambling Fund These charitable gambling funds have been requested by the VFW to be allocated to the D A R E program. Council is asked to accept the donation and approve the expenditure of funds to purchase classroom supplies and certificates for the 2004 2005 D.A R E program i RECEIPT OF DONATION DONATION REVENUE WORKSHEET Donation Received on, Numerous Dates Amount Received Receipt for Donation Purpose of Donation Account for Donation Numerous N/A Leprechaun Days Expenses 101 -22223 00 (Must be Liability assigned for each individual Department EXPENDITURE OF DONATION Amount to be Spent. To be Spent from Acct $353392 101 45100 -01 -439 00 (Must be Expenditure corresponding to individual Department Purpose of Expenditure Leprechaun Days Expenses AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101 -36230 00 $353392 Amend Expenditure Acct #101 -45100 -01- 439,00 $3533 92 (The two- dollar amounts should be the same GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY �tt�} Debit 101 -22223 00 (Donation Liability Credit 101 -36230 00 $353392 $3533 92 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on October 19 2004 L r v v 2 CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION City Council Meeting Date October 19, 2004 AGENDA ITEM: Ependlture Approval from the Donation AGENDA SECTION: Account— Parks Recreation Dept CONSENT PREPARED BY: Dan Schultz, Parks Recreation Director AGENAIQ /g CC ®3 $32500 Rsmt Express Acct sound lights for Battle of the Bands Various APPROVED BY: ATTACHMENTS: Donation Revenue Worksheet Various RECOMMENDED ACTION: Motion to approve the expenditures listed below and detailed on the attached donation revenue worksheet $411 09 ACTION: Various EXPENDITURE AMOUNT USE /ITEM PURCHASED DONATION FROM $16561 Post Net poste for Leprechaun Days Various $32500 Rsmt Express Acct sound lights for Battle of the Bands Various 4936 Terry's Ace Hardware caution tape for fireworks Various 7325 Rent N Save portable toilets Various $411 09 Big Top Tent Rental tents, tables, chairs for Mid- Summer Faire Various $98334 ECM Publishers advertising for Leprechaun Days Various $50000 Sneak Pete's Pullers prize money for tractor pull Various $102627 Dick's Sanitation garbage service Various $3533.92 TOTAL EXPENDITURES SUMMARY Seeking approval from the Council for the expenditure of funds from the Donation Account for the above items DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on Numerous Dates Amount Received Nu Receipt for Donation N/A Purpose of Donation Lep D ays /Halloween Festivity Expenses Account for Donation 1 2 22 23 00 (Must be Liability assigned for each Individual Department EXPENDITURE OF DONATION Amount to be Spent $5267.40 To be Spent from Acct 101 45100- 01-439 00 (Must be Expenditure corresponding to Individual Department Purpose of Expenditure Leprechaun Days /Halloween Festivity Expenses AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101 -36230 00 $5267 Amend Expenditure Acct #101 45100 01-439 00 5 26 74 0 (The two- dollar amounts should be the same t I, �i GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY Debit 101 -22223 00 (Donation Liability $526740 Credit 101 -36230 00 $526740 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on November 3, 2004 I� 2 CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION City Council Meeting Date November 3, 2004 AGENDA ITEM: Ependiture Approval from the Donation AGENDA SECTION: Account— Parks Recreation Dept. CONSENT PREPARED BY: Dan Schultz, Parks Recreation Director AGENQA.NQ. 1 VED Mc APPROVED ATTACHMENTS: Donation Revenue Worksheet RECOMMENDED ACTION: Motion to approve the expenditures listed below and detailed on the attached donation revenue worksheet ACTION: EXPENDITURE AMOUNT USE/ITEM PURCHASED DONATION FROM Rosemount Express Account (check to Northland 550.00 Insurance Co Insurance for Leprechaun Days and the Various Halloween Festivi 302327 Ziegler— rental of generators /cables for Mid Summer Faire Various 1694.13 Helm Electric set up /take down for Leprechaun Days Various 5267.40 TOTAL EXPENDITURES SUMMARY Seeking approval from the Council for the expenditure of funds from the Donation Account for the above items